Emergency preparedness and non-structural mitigation project funding guidelines 2019-2020
The Emergency Management Assistance Program’s non-structural mitigation and preparedness funding stream provides funding support for First Nation-led emergency management preparedness and non-structural mitigation initiatives on reserve.
The objective of the non-structural mitigation and preparedness funding stream is to prioritize the support of local efforts with small-scale projects that will enhance community preparedness for and/or mitigation against all hazard disaster risks such as wildland fires, flooding, landslides, tsunamis, severe weather, etc. The funding will also support building community capacity, knowledge, skills, and ability of First Nations to respond to and recovery from emergency events.
Communities can benefit from this program in the following ways:
- increased emergency management capacity and capabilities based on local and/or Indigenous knowledge within First Nations communities
- increased understanding of local emergency hazards and disaster risks
- developed all-hazard emergency management plans in place that are:
- reflective of the hazards and risks that the First Nation community could potentially face
- culturally appropriate
- exercised regularly
- increased resilience against emergency events
Examples of activities supported through this program include:
Emergency management programming (training and plan development)
First Nation communities can build and enhance their emergency management capabilities on reserve through activities such as emergency management training, all hazard risk assessments, emergency management response and evacuation plan reviews and updates, table top exercises that test and revise emergency response plans, community awareness of emergency management risks and response plans, collaboration with neighbouring communities, and authorities.
Non-structural mitigation measures
First Nation communities can consider mitigating against disasters through non-structural efforts such as flood plain mapping, wildfire assessments, environmental studies, landslide studies, etc. For fiscal year 2019-2020, wildfire mitigation such as FireSmart will be assessed separately from non-structural mitigation (as a separate funding source).
FireSmart or wildfire mitigation can assist First Nation communities in their efforts to mitigate against wildfires through education, planning, vegetation/fuel management, and training.
Emergency management forums
First Nation organizations can plan and host regional forums on emergency management. Forums can focus on a specific aspect of emergency management, as prioritized by the regional First Nations, such as flood or wildfire preparation and information sharing or be more general to include all-hazard emergency management.
This funding source and process is managed jointly through ISC regional offices and headquarters. A national call for applications is posted by ISC Headquarters and regional offices then solicit for applications to First Nation communities within their region through a call out letter or email.
Applications for funding need to be submitted to the regional office by the deadline posted.
Regional offices will review applications and contact the applicants if necessary to support the process of completing the application for review.
Applications are reviewed based on the following:
- Community risk: Has the community or applicant experienced an emergency event in the past? What is the regional risk for emergency disasters (i.e. floods, wildfires, landslides, severe weather, etc.)?
- Impact of the project: To what extent will the project strengthen the community’s capacity and resiliency against emergency disasters? How many people will directly benefit from the project? How well does the project incorporate multiple levels of the community (i.e. does it engage with youth, elders, leadership, etc.)?
- Feasibility of the project: To what extent is the project described, including a detailed work plan and budget, project feasibility?
- Eligibility of expenditures: Expenditures will be assessed against established criteria.
- Past preparedness and non-structural mitigation funding received: The program objective is to reach as many First Nation communities as possible to assist in disaster preparedness. Therefore, communities that have not previously benefited from the program supports will be given priority over returning applicants.
Applicants will be notified by the regional office on the status of their application and eligibility results by April 1, 2019. Where applications are submitted after the 2019-2020 deadline, projects will be reviewed when received and applicants will be notified within six weeks of the date of submission. (Timelines are averages and may change.)
As each community’s emergency management needs, abilities, resources, and priorities differ across communities, regions and nationally, providing an exhaustive list of eligible expenditures is not feasible. The following is a list of eligible expenditures to be used as an example of the types of expenditures that are eligible and frequently requested within community applications. Applicants may also refer to Emergency Management Assistance Program’s Terms and Conditions for additional information on eligible expenses.
Eligible expenditures may include, but are not limited to:
- the hiring of certified trainer/instructor to facilitate courses including travel expenses if required
- expenditures associated with hosting in-community workshops such as room rental for training or community meetings to review emergency management risks and plans
- fees associated with off-site emergency management training opportunities including course fees and travel costs for community members
- costs associated with conducting exercises of emergency management response plans inclusive of facilitators, rental of a venue, equipment rental (if required for the exercise)
- flood plain mapping or landslide studies
- costs associated with conducting research and recording Traditional Knowledge pertaining to emergency management and climate change
- consultant fees if required to source expertise outside the community
- rental of equipment for mock exercises
- costs associated with signage and other public awareness documentation
- Tsunami equipment and installation fees (if located in a Tsunami zone)
- Travel, accommodation and incidentals for First Nation participants to attend regional Emergency Management Forums
- Costs associated with hosting a regional Emergency Management Forum including venue rentals; equipment rentals
- wildfire risk assessments
- wildfire fuel reduction (forest thinning, prescribed burning, fire breaks)
- wildfire crew training
- administrative fees (limited to 10% of the total funding request)
Ineligible expenses include, but are not limited to:
- the purchase of equipment or capital items (with the exception of tsunami sirens for communities located within a tsunami zone)
- installation of equipment (with the exception of tsunami sirens for communities located within a tsunami zone)
- benefits (see Employee Benefit Program under ISC)
- food/meals (unless as part of travel – for example, community members are training, working, or participating in a forum/workshop outside of their community as part of the proposed project)
- first aid or emergency management kits or evacuation boxes
- gifts or honorarium (with the exception of an honorarium for an elder at an event)
- salaries for existing employees funded by another ISC or Crown-Indigenous Relations and Northern Affairs Canada program (i.e. any activities and or salaries for which the band receives existing funding through another program)
- interest and banking fees
Transfer payments to funding recipients will be made in the form of a set or flexible contribution, depending on the eligibility of the recipient and the duration of the project. The funding approach used to transfer funds will be identified in the recipient’s signed funding agreement. Your regional office can inform you about eligibility for these different funding approaches.
Under set contribution funding all unexpended funds remaining at the end of each fiscal year will be reimbursed to ISC.
Under flexible contribution funding, during the period of the funding agreement or the program, service, project or activity, the recipient may retain unexpended funding remaining at the end of each fiscal year for use in the next fiscal year to further achieve results toward the program, service, project or activity objectives funded. Any unexpended funding remaining at the expiry of the funding agreement or the completion of the program, service project or activity will be reimbursed to ISC.
Monitoring and accountability
Projects must be completed in accordance with the provisions of the funding agreement and the program delivery requirements outlined in these national program guidelines. Funding recipients are required to ensure that project expenditures are within the eligible expenditures set out in these National Program Guidelines and the Emergency Management Assistance Terms and Conditions.
The reporting requirements are listed in the recipient’s funding agreement. Details on these requirements are available in the Reporting Guide. Recipients are responsible for ensuring that their reporting requirements are met and reports are accurate and submitted on or before the due dates.