Report on Annual Expenditures for Travel, Hospitality and Conferences - For the period ending March 31, 2015

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Aboriginal Affairs and Northern Development Canada for the fiscal year ending March 31, 2015.  It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by AANDC are related to supporting the departmental mandate and the government's priorities.

AANDC's mandate is to support Aboriginal people (First Nations, Inuit and Métis) and Northerners in their efforts to:

Travel by public servants includes visits to Aboriginal and Northern communities for the purpose of negotiations, inspections and monitoring of construction projects, as well as travel for internal meetings for planning and staff development.

Travel by non-public servants includes the travel by individuals participating in the adjudication of claims under the Indian Residential School Settlement Agreement and for events organized by the Truth and Reconciliation Commission.

Total annual expenditures for travel, hospitality and conferences of AANDC are summarized below:

Expenditure Category Expenditures for the year ending March 31, 2015 Expenditures for the year ending March 31, 2014 Variance
(in thousands of dollars)
Travel:      
Travel - Public Servants
$ 12,762 $ 14,588 $ (1,826)
Travel - Non-Public Servants
$ 10,275 $ 7,045 $ 3,230
Total Travel $ 23,037 $21,633 $ 1,404
Hospitality $ 485 $ 507 $ (22)
Conference Fees $ 162 $ 263 $ (101)
Total $ 23,684 $ 22,403 $ 1,281

Significant variances compared to the previous fiscal year

Travel

  1. Public Servants: Compared with fiscal year 2013-2014, departmental travel expenditures by public servants decreased mainly due to:
    • Setting a cost savings target, close monitoring of expenditures against this target, and by increasing the use of technology, such as teleconferencing and videoconferencing.
  2. Non-Public Servants: Compared with fiscal year 2013-2014, departmental travel expenditures by non-public servants increased mainly due to:
    • New expenditure reporting requirements from the Treasury Board Secretariat effective April 1, 2014 which clarify that travel incurred by contractors is to be coded as Travel – Non-Public Servant. In prior years, such travel had been coded as Professional Services along with all other costs incurred and invoiced by a contractor as part of a contract.

Hospitality

Compared with fiscal year 2013-2014, there was no significant variance in departmental hospitality expenditures.

Conference Fees

Compared with fiscal year 2013-2014, departmental conference fees expenditures decreased mainly due to:

Approval by Senior Officials

Approved, in accordance with the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures:

 

 

_________________________________
Colleen Swords
Deputy Minister

Gatineau, Canada
Date: November 17, 2015

 

_________________________________
Paul J. Thoppil, CPA, CA
Chief Financial Officer

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