Frequently Asked Questions – The Reporting Guide
Q1. What is the Reporting Guide?
Aboriginal Affairs and Northern Development Canada (AANDC) provides tools to funding recipients to demonstrate that funds provided are expended for the purposes intended and that terms and conditions of funding agreements are met.
The Reporting Guide is the single location for recipients to get reporting instructions for the financial and program performance aspects of their funding agreement with AANDC.
Q2. Is the Reporting Guide new?
Beginning in the 2014-2015 fiscal year, AANDC has consolidated the Year-End Reporting Handbook and the Recipient Reporting Guide, formerly separate reporting requirements, into a single location called the "Reporting Guide".
In previous years, recipients had to complete the Year-End Reporting Handbook to satisfy the financial reporting requirements of their funding agreement with the Department and the Recipient Reporting Guide to satisfy the reporting requirements related to the programs they deliver on behalf of AANDC.
Streamlining these separate reporting requirements into one document is consistent with the Department's efforts to reduce the administrative burden on First Nations.
Q3. Why does AANDC require recipients to report on the funds transferred through its funding agreements?
The Department's core obligation is to account to Parliament and through it to Canadians, for the financial resources with which it is entrusted. Financial reporting from funding recipients is necessary to demonstrate that the resources transferred to recipients were used for their intended purposes.
In addition, AANDC collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.
Q4. Does the Reporting Guide add new reporting requirements for recipients?
No, the Reporting Guide is the consolidation of financial and program reporting requirements into a single location. Recipients of funds transferred through funding agreements with AANDC have always had to report on the financial and program performance aspects of the programs and services they deliver on behalf of the Department.
Q5. How does consolidating two formerly separate sets of reporting requirements into a single location reduce the administrative burden on the Department's funding recipients?
In addition to providing funding recipients with a single location to get information on reporting requirements, the reporting guide will, as a result of the First Nations Financial Transparency Act, also standardize the format of the annual financial reporting requirements for recipients. As a result, recipients will no longer receive a completely new set of financial reporting requirements to complete on an annual basis. Rather, the Department will issue an information bulletin in the Reporting Guide to highlight any new or different aspects on a year-to-year basis to assist recipients in completing their reporting requirements.
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