The Reporting Guide

Financial Reporting Requirements

It is projected that the Health Canada – First Nations Inuit Health Branch (HC-FNIHB) Recipient Financial Audit Requirements for First Nations and Inuit Health Branch Contribution Agreements and Indigenous Services Canada (ISC) / Indigenous and Northern Affairs Canada (INAC) Reporting Guide – Financial Reporting Requirements, will be consolidated into one document next year.

Reporting on the use of public funds to community members and to Canadians is an essential element of the management control framework for transfer payments at INAC.

Financial reporting is undertaken to gather information on whether funds provided are spent on the purposes intended, that terms and conditions of funding agreements are met, and that the recipient's financial situation is sufficiently stable in order to assure continued delivery of funded programs and/or services.

All governing bodies are ultimately accountable to their stakeholders. As such, ISC and CIRNAC must demonstrate to the Canadian public, through the Minister, Parliament and the Auditor General of Canada that all funds, including those transferred to First Nations and other recipients are spent in accordance with the terms and conditions of funding agreements.

Below are the financial reporting requirements that funding recipients are expected to meet:

Program Reporting Requirements

Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and Indigenous Services Canada (ISC) collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.

Below are the program reporting templates, listed by subject matter, that funding recipients may be required to complete under their funding agreements. Funding recipients are not required to complete any templates other than those listed to fulfill the program reporting requirements of their funding agreements.

For ease of reference, the corresponding Data Collection Instrument (DCI) number is listed next to the templates allowing recipients to be sure they are completing the correct program report as listed in their funding agreement with the Department.

New Fiscal Relationship

This year as a result of the co-development work between Indigenous Services Canada and the Assembly of First Nations to establish a new fiscal relationship, the Department is now offering 10-Year Grants with reduced reporting requirements for eligible First Nations. Please see the New Fiscal Relationship section in the Reporting Guide for a list of the Data Collection Instruments required for First Nation recipients under the 10-Year Grant.

Notice:

For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.

Note:

If you are having difficulty accessing a PDF document, please visit our Help page.

2019-2020 – Program Reporting Forms – Data Collection Instruments (DCIs)

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Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, and Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

  • Annual Register of Post-Secondary Education Students (DCI# 4016769)
    • Data Field List (In progress)
  • Education Partnerships Program Report (DCI# 1770281)
    • Data Field List (In progress)
  • First Nation and Inuit Cultural Education Centres Program Report (DCI# 515786)
    • Data Field List (In progress)
  • First Nations and Inuit Youth Employment Strategy (FNIYES) Report and corresponding FNIYES Youth Evaluations (DCI# 434352)
    • Data Field List (In progress)
  • High-Cost Special Education Program Report (DCI# 471989)
    • Data Field List (In progress)
  • Indspire Report (DCI# 3884059)
    • Data Field List (In progress)
  • Invoices for Educational Services (DCI# 461821)
    • Data Field List (In progress)
  • Nominal Roll Student and Education Staff Census Report (DCI# 462572)
    • Data Field List (In progress)
  • Post-Secondary Partnerships Program Report (DCI# 434111)
    • Data Field List (In progress)
  • School Program Evaluation Report (DCI# 432409)
    • Data Field List (In progress)
  • Second Level Services Report (DCI# 4502267)
    • Data Field List (In progress)

Governance

Infrastructure and Housing

Lands and Economic Development

New Fiscal Relationship

The list below reflects the Data Collection Instruments (DCIs) required for First Nation recipients under the 10-Year Grant:

Grant recipients will also be required to remit three education DCIs which will be retained in the Education Information System. The list below is the name of these three DCIs. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

  • First Nations Elementary and Secondary Educational Advancement Report (In progress) (DCI# 33322740)
    • Data Field List (in progress)
  • Nominal Roll Report (In progress) (DCI# 462572)
    • Data Field List (in progress)
  • Post-Secondary Students Annual Register (In progress) (DCI# 4016769)
    • Data Field List (in progress)

Note: Grant recipients are required to provide additional documents to maintain grant eligibility and for mutual accountability. Please refer to the New Fiscal Relationship – 10-Year Grant Web page for additional information on reporting for recipients under the new grant.

Northern Affairs Organization

Social Programs

Various Programs

2018-2019 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

Northern Affairs Organization

Social Programs

Various Programs

2017-2018 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

Northern Affairs Organization

Social Programs

Various Programs

2016-2017 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application PAW# 1323247 in PDF. Please refer to the electronic version of the application and select the "Generate Report" button.

Acts, Agreements, Treaties

Education

IMPORTANT: The list below is simply a representation of the data fields. The actual reports are available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

Northern Affairs Organization

Social Programs

Various Programs

For any questions regarding reporting requirements and their submission to the Department, please contact the appropriate regional office.

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