Info Source

Date: 2015

Table of contents

Background

Aboriginal Affairs and Northern Development Canada supports Aboriginal people (First Nations, Inuit and Métis) and Northerners in their efforts to:

Aboriginal Affairs and Northern Development Canada is the federal government department with primary, but not exclusive responsibility for meeting the Government of Canada's obligations and commitments to First Nations, Inuit and Métis, and for fulfilling the federal government's constitutional responsibilities in the North. The department's responsibilities are largely determined by numerous statutes, negotiated agreements and relevant legal decisions. Most of AANDC's programs, representing a majority of its spending, are delivered through partnerships with Aboriginal communities and federal-provincial or federal-territorial agreements. The department also supports the Minister's role as the federal government's primary interlocutor for Métis, Non-Status Indians (many of whom live in rural areas) and urban Aboriginal people. AANDC's mandate and wide ranging responsibilities are shaped by centuries of history, and unique demographic and geographic challenges. AANDC is one of 34 federal departments and agencies involved in Aboriginal and northern programs and services. The department is responsible for dual mandates, Indian and Inuit Affairs, and Northern Development, which together support Canada's Aboriginal and northern peoples in the pursuit of healthy and sustainable communities and broader economic and social development objectives. Aboriginal Affairs and Northern Development Canada reports to Parliament through the Minister of Aboriginal Affairs and Northern Development. Two annual reports to Parliament are the Report on Plans and Priorities and the departmental Performance Report, which describe departmental priorities, expected and actual results, and associated resource allocations.

The Indian and Inuit Affairs mandate derives from the Department of Indian Affairs and Northern Development Act, the Indian Act and from a number of recent statutes designed to provide Aboriginal people with powers beyond the Indian Act, such as the First Nations Land Management Act and the First Nations Jurisdiction Over Education in British Columbia Act; as well as more specific statutes enabling modern treaties and self-government agreements, such as the Maanulth First Nations Final Agreement Act (S.C. 2009, c.18) and the Eeyou Marine Region Land Claims Agreement Act (S.C. 2011, c.20).

AANDC's responsibilities for Indian and Inuit Affairs include, in part: funding the delivery of provincial-type services such as education, housing, community infrastructure and social support to Status Indians and other program-eligible recipients on reserves; funding to support eligible Status Indian and Inuit students in their pursuit of post-secondary education; promoting economic development opportunities; negotiating claims and self-government agreements; and addressing and resolving issues arising from the legacy of Indian residential schools; and more.

From a mandate derived from an Order-in-Council, the Minister also acts as the governments primary interlocutor for Métis, Non-Status Indians and urban Aboriginal people. The responsibilities included within this role are to maintain and strengthen the Government of Canada's relations with organizations that represent Métis, Non-Status Indians and urban Aboriginal people; participate in negotiation processes with representative organizations and the provinces; and coordinate the government's Urban Aboriginal Strategy - an approach based on problem solving partnerships with provincial governments, urban Aboriginal organizations, municipalities and other federal departments.

The Northern Development mandate derives from statutes enacted in the late 1960s and early 1970s, including the Department of Indian Affairs and Northern Development Act, 1970; from legislation enacting modern treaties north of 60°, such as the Nunavut Land Claims Agreement Act, or self-government agreements, such as the Yukon First Nations Self-Government Act; and from statutes dealing with environmental or resource management, and is framed by legislation that enacts the devolution of services and responsibilities from AANDC to territorial governments, such as the Canada-Yukon Oil and Gas Accord Implementation Act, the Yukon Act, the Northwest Territories Act, and the Northern Jobs and Growth Act.

Responsibilities

The responsibilities for Northern Development include: promoting political and economic development in Yukon, the Northwest Territories and Nunavut; negotiating the transfer of federal responsibilities for land and resource management to the territorial governments; managing the resources, land and environment in the Territories where federal responsibilities have not been transferred to territorial governments; co-ordinating initiatives, such as managing contaminated sites and subsidizing the cost of nutritious perishable food; advancing circumpolar interests, such as Canada's Arctic sovereignty, climate change adaptation and environmental protection, Canadian representation at circumpolar forums, and scientific research related to the North; and implementing the legal obligations arising from comprehensive land claim and self government agreements, also called modern treaties.

We will continue to lead and coordinate federal efforts and partnerships under the government's integrated Northern Strategy, as well as to implement its related initiatives, such as the Canadian High Arctic Research Station.

For further information about the department, consult Aboriginal Affairs and Northern Development Canada.

Institutional Functions, Programs and Activities

Governance and Institutions of Government

This Program provides support to First Nation Governments, as well as Aboriginal governance institutions and organizations through core and targeted programming. The intent of this support is to facilitate capacity development in the Aboriginal public service, the elected leadership, and entities that administer aggregate services on behalf of or to First Nation governments and their communities. Transparent and accountable First Nation governments attract investment, create opportunities, and effectively support their citizens. Transparent and accountable institutions and organizations strengthen the fabric of Aboriginal governments across Canada, assist Aboriginal communities and their governments in attracting investment, and support Aboriginal participation in the Canadian economy. Ultimately, good governance practices are essential for active Aboriginal participation in Canadian society and the economy.

First Nation Governments

This sub-program supports the core operations and capacity development of First Nations Governments, including the professional development of their personnel. Support for community development and capacity building will be through collaborative, coordinated and targeted community-driven investments, leveraging partnership wherever possible. Funds are provided through direct transfer payments towards the costs of core functions of government such as law-making, financial management and administration, and executive leadership. In addition, the sub-program provides guidance and develops legislation supporting transparent and accountable governance. Typical activities include - but are not limited to – assistance in establishing governance and associated capacities, processes and mechanisms (such as by-law making authority and election processes).

Indian Government Support (IGS)

Description: Includes records related to programs seeking to strengthen the capacity of First Nations and their management training, professional development and administrative institutions. Information pertaining to Band Support Funding (BSF), Professional and Institutional Development, Tribal Council Funding (TCF), Band Employee Benefits (BEB), and Professional and Institutional Development (P&ID).

Note: Formerly Record Number INA LTS 401. Consolidates records previously described in AANDC RO 399.

Document Types: Spreadsheets, policies, guidelines, templates, correspondence, briefing notes, presentations, proposals, applications and reports.

Record Number: AANDC RO 401

Band Governance Management System

Description: Includes records relating to band council elections, election appeals, the composition of band councils, including the identity of Chief and Councilors, as well as a listing of band by-laws and the appointment of Justices of the Peace under the Indian Act.

Note: Formerly Record Number INA LTS 500

Document Types: Documents submitted to the Department by First Nations and electoral officers pertaining to elections and by-laws. These are reports from the electoral officer on the results of an elections and by-laws adopted by band councils.

Record Number: AANDC RO 500

Band Governance Management

Description: This bank describes information that is related to First Nations Council elections and by-law administration. The personal information may include: name, contact information, Indian status number, and date of birth.

Note: Information may be stored in the following internal systems / databases: Band Governance Management System (BGMS); Indian Registry System.

Class of Individuals: First Nations / Inuit; current and past elections, candidates, elected officials, and electoral personnel as well as appointed officials under section 107 of the Indian Act.

Purpose: The personal information is used to establish an inventory of events related to Band Council elections as well as by-law making authorities exercised under the Indian Act and Justice of the Peace appointments. Collection of personal information is authorized by the Indian Act.

Consistent Uses: The information may be used/shared within AANDC to update the Indian Register and Departmentally Administered Band Lists AANDC PPU 110. Information is used or disclosed for mailing list purposes.

Retention and Disposal Standards: Records will be retained for 30 years after the last administrative action and then, the records are transferred to the Library and Archives Canada for archival purposes.

RDA Number: 96/006

Related Class of Records Number: AANDC RO 500

TBS Registration: 20100120

Bank Number: AANDC PPU 500

Data Development and Performance Measurement

Description: Includes records related to the activities (meeting minutes) of the First Nations Data Statistics Technical Table Performance Measurement Frameworks for First Nations Social Programs, indicator and benchmark development as well as Comprehensive Community Planning Models and discussion papers.

Note: Formerly Record Number AANDC RO 084

Document Types: Data-sharing protocols, capacity development with regard to data collection and analysis, and infrastructure needs with regard to First Nations and First Nation-centred indicator and performance measurement frameworks.

Record Number: AANDC PSD 084

International Relations

Description: Includes records related to AANDC's engagement on indigenous issues at the bilateral level (with other countries) and the multilateral level (with the United Nations and other international organizations) and to policy analysis on international best practices and lessons learned.

Document Types: Briefing notes and memos on international issues; reports from study tours and international meetings; Memoranda of Understanding and work plans established with other countries; funding, agreements, contracts, statements of work, communication products and statements delivered in international fora; correspondence.

Record Number: AANDC PSD 395

Indian Act Alternative

Description: Includes records related to the financial and technical support provided for various First Nations Working Groups in their pursuit of alternative legislation to the Indian Act.

Document Types: Briefing notes, memos, policy analysis, presentations, funding agreements and reports.

Record Number: AANDC 394

Note: Indian Act Alternative CoR data pertains to and resides with multiple AANDC program sectors.

Intergovernmental Relations

Description: Includes records related to bilateral and multilateral intergovernmental relations; policy analysis and support with regard to intergovernmental relations affecting policy and program development and delivery.

Document Types: Briefing notes, memos, reports (i.e. including analytical profiles), correspondence.

Record Number: AANDC PSD 500

Aboriginal Governance Institutions and Organizations

This sub-program supports aggregate program delivery as well as aggregate capacity development through Aboriginal governance institutions and organizations at the local, regional and national level dedicated to developing and supporting Aboriginal governments in the exercising of their responsibilities. It also supports institutions providing technical support to First Nation governments, in the areas of taxation and financial management to carry out their legislative mandate under the First Nations Fiscal Management Act. Implementation support to First Nation governments for the Family Homes on Reserves and Matrimonial Interests or Rights Act is also provided. Funds are provided through transfer payments to organizations and institutions with demonstrated expertises in supporting First Nation governments to enhance capacity for service delivery and professional development.

Band Management and Funds

Description: Band local services, legal opinions, Orders in Council, Cabinet documents, Treasury Board submissions, association support and community based planning.

Note: Formerly Record Number INA CSS 403.

Document Types: Policy, eligibility, program descriptions, terms and conditions, funding formula/criteria, administration and operational guidelines.

Record Number: AANDC CFO 403

Management Development Training

Description: Provides support for management training and the development of First Nations based on community, identified concerns and needs. Provides resources to First Nations for the professional development and training of band administrators, managers and their staff. Provides funds for the development of their public service organizations to ensure that suitable management development programs and courses are available.

Note: Formerly record number AANDC LTS 399. Records have been consolidated under Indian Government Support Class of Record, AANDC RO 401

Document Types: Management support and advice, systems development, organizational development, and management training.

Record Number: AANDC RO 399

Legislation: Institutional Development

Description: Includes records related to the creation and implementation of the First Nations Fiscal Management Act and the institutions created by it: the First Nations Tax Commission, the First Nations Finance Authority, and the First Nations Financial Management Board.

Note: Formerly Record Number INA LTS 040

Document Types Annual Corporate Plans, financial statements and Annual Reports; Band Council Resolutions from First Nations requesting to be Scheduled; Reports; spreadsheets; briefing notes, correspondence, payments information on grant and contribution funding for the above institutions; AANDC Evaluation of the Implementation of the First Nations Fiscal Management Act; Regulatory development, etc.

Record Number: AANDC RO 040

Aboriginal Rights and Interests

This Program seeks to strengthen collaboration between governments and Aboriginal groups through mutual respect, trust, understanding, shared responsibilities, accountability, dialogue and negotiation concerning the rights and interests of Aboriginal peoples. Partnerships will be established helping to contribute to the strengthening of social, economic and cultural well-being of Aboriginal communities which conditions support more active participation in Canadian society. The Program also addresses constitutional and historic obligations and public policy by: negotiating agreements that achieve clarity with respect to law-making authority and the ownership, use and control of lands and resources; addressing specific claims; dealing with special claims; developing multi-partner processes in areas identified by Aboriginal groups and the federal government; and supporting effective and meaningful consultation with Aboriginal groups and their representation in federal policy and program development.

Negotiations of Claims and Self-Government Agreements

Canada is committed to the negotiation of claims and self-government agreements as the best means for reconciling Aboriginal rights required under Section 35 of the Constitution Act, 1982 with Crown sovereignty to the benefit of all Canadians. Canada is also committed to negotiating self-government agreements outside of the Aboriginal rights context to address aspiration for greater Aboriginal autonomy and self-reliance and to promote good governance. With the participation of provincial and territorial governments, Canada negotiates claims and self-government agreements that provide Aboriginal groups with a solid foundation for self-reliance and for the improvement of social, cultural and economic conditions within their communities.

Implementation of Comprehensive Land Claim and Self-Government Agreements

Description: Includes records related to the development and negotiation of implementation plans and the monitoring of implementation activities for comprehensive land claim agreements and self government agreements.

Note: Formerly Record Number INA CGI 226. Formerly known as Claims and Indian Government Implementation. Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975.

Document Types: Implementation plans, negotiations, negotiated agreements, funding arrangements, implementation plans and renewals, complementary agreements, side agreements, implementation-related legislation, policy positions and advice, boards and committees, federal obligations tracking, annual reports on implementation, financial tracking, tracking of contracting and procurement activities in land claim areas, research projects, studies and contracts, planning process, monitoring process, correspondence, and briefings.

Record Number: AANDC TAG 226

Self-Government

Description: Includes records related to the negotiation of Aboriginal self government, status of negotiations with respect to such issues, legal status and capacity, governance (e.g., structures and procedures of government), membership, financial arrangements, application of the Indian Act, infrastructure, education, social and welfare services, justice, health, fish and wildlife management, agriculture, environment, culture, traffic and transportation, implementation plans, policy development, and process and machinery for the implementation of the inherent right of Aboriginal self-government.

Note: Formerly Record Number INA CGI 006. Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975

Document Types: Committees, procedures and meetings (Federal Steering Committee on Self Government and Comprehensive Claims, Steering Committee on Self Government and Comprehensive Claims), policy guidelines, policy research and advice, self government proposals, assessments and responses, negotiation reports, conferences, and workshops.

Record Number: AANDC TAG 006

Comprehensive Land Claim Agreements, Incremental Treaty Agreements, and Non-Treaty Agreements

Description: Includes records related to the analysis, negotiation, settlement and implementation of modern comprehensive land claim agreements, incremental treaty agreements, and non-treaty agreements, and the government process for managing these activities.

Note: Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975

Document Types: Claim issues and negotiations, policy positions, the claims negotiations and governmental approval processes, government obligations, precedents, statistics related to comprehensive claims, and various studies related to modern treaties.

Record Number: AANDC TAG 016

Specific Claims

Specific claims are claims made by a First Nation against the federal government that relate to the administration of land and other First Nation assets, and to the fulfillment of Indian treaties. The Specific Claims sub-program is an alternative dispute resolution option in which First Nations may participate on a voluntary basis. Key activities include the assessment of the historical and legal facts of the claim; the negotiation of a settlement agreement if it has been determined that there is an outstanding lawful obligation; payment of monetary compensation to First Nations, pursuant to the terms of a settlement agreement or award of the Specific Claim Tribunal; and participating in proceedings before the Specific Claims Tribunal. The government made the resolution of specific claims a priority when it announced the Specific Claims Action Plan in 2007, and reiterated its commitment to resolve claims in the 2010 Speech from the Throne. More recently, in the Federal Budget of 2013, funds were identified to continue to ensure that specific claims are addressed fairly and promptly. Resolving specific claims fairly and expeditiously addresses the legal rights of, and provides justice to First Nations claimants, discharges outstanding legal obligations of the Crown and provides certainty for all Canadians.

Specific Claims

Description: Includes records related to the specific claims policy and process, research, assessment, negotiation and settlement of specific claims.

Note: Formerly Record Number INA CGI 141. Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975

Document Types: Claims-related research policy and negotiation positions, value and compensation related assessments and studies, correspondence, briefing notes, presentations, legal opinions, statistics, final agreements, and guidelines.

Record Number: AANDC TAG 141

Consultation and Accommodation

This sub-program provides support to internal and external stakeholders to maintain collaboration with Aboriginal groups and their representatives. It includes contributions to a representative organization for engagement on developing policy and programs and advice on how to engage community members on the development of a community plan. In the context of the duty to consult, this support takes several forms, including assistance to federal departments/agencies in fulfilling the Crown's duty to consult; engagement with Aboriginal groups and representatives, provinces and territories, and industry with regard to that duty; contributions in the context of consultation protocols/arrangements.

Consultation and Accommodation

Description: The Crown has a legal duty to consult and, where appropriate, accommodate Aboriginal groups when the Crown has knowledge of potential or established Aboriginal and Treaty rights and contemplates conduct that might adversely affect those rights.

Document Types: Funding agreements, financial and other reports relating to protocols with Aboriginal groups, policy documents, briefing materials and correspondence related to Aboriginal consultation, documents related to assertions of rights, updated Guidelines and training materials for federal officials, contracts and human resources management documents.

Record Number: AANDC TAG 1003

Métis Relations and Rights Management, and Non-status Indian Relations

This sub-program aims to enhance the capacity, stability and accountability of both Métis and non-status Indian Aboriginal Representative Organizations to represent their members, and to build partnerships with federal and provincial governments, and with the private sector. The sub-program also works more specifically with Métis Aboriginal Representative Organizations to develop and standardize "objectively verifiable membership systems" for Métis people, in accordance with the Supreme Court of Canada decision in Powley in 2003.

Métis Rights Management

Description: Includes records related to funding proposal/applications that provide sufficient legal information about the organization are completed in order to form comprehensive funding arrangements. In addition, eligibility criteria of the organization and of the proposals are established to ensure recipient and program compliance. Risk assessments are completed based on the organization and the project activity and peer reviews are held to communicate information to officers of other Métis and Non-Status Indians Relations Directorate programs to better support the organization and ensure activities are forward moving. Mutually agreed upon work plans are developed to schedule and assess progress of deliverables. Project information is held on file and stored in a database that records basic tombstone information about the project as well as the results achieved within the project. The monitoring activities, interim and final results of the project activity are captured within quarterly and final recipient activity and financial project reports.

Note: Formerly record number AANDC IRS 1040

Document Types: Proposals, budgets, financial forecasts and statements, incorporation documents/letters patent, constitution/by-laws, resolutions from annual general assemblies, legal signing authorities and Board Members/Executive, audited financial statements, risk assessments, eligibility assessments, activity and financial reports, letters of provincial support, work plans.

Record Number: AANDC PSD 1040

Métis and Non-Status Indian Organizational Capacity Development

Description: Includes records related to funding proposal/applications that provide information about organizations in order to develop comprehensive funding arrangements. In addition, eligibility criteria of the organization and of the proposals are established to ensure recipient and program compliance. Risk assessments are completed based on the organization and the project activity and peer reviews are held to both ensure a consistency of assessments and to inform officers of other programs to better support the organization through complementary initiatives. Mutually agreed upon work plans are developed to schedule and assess progress of deliverables. Project information is held on file and stored in a database that records basic tombstone information about the project as well as the results achieved within the project. The monitoring activities, interim and final results of the project activity are captured within quarterly and final recipient activity and financial project reports.

Note: Formerly record number AANDC IRS 1026

Document Types: Proposals, budgets, financial forecasts and statements, incorporation documents/letters patent, constitution/by-laws, resolutions from annual general assemblies, legal signing authorities and Board Members/Executive, audited financial statements, risk assessments, eligibility assessments, activity and financial reports, letters of provincial support, work plans.

Record Number: AANDC PSD 1026

Inuit Relations Directorate (IRD)

Description: Contains records related to research on various Inuit issues as it pertains to IRD's mandate which seeks to develop common approaches within the Federal Government to address Inuit issues in order to bring greater coherence, relevance and effectiveness to policies and programs as they affect Inuit; to clarify and strengthen les and responsibilities of and between governments as they relate to Inuit and to develop strong ongoing relations with national, regional, international and urban Inuit organizations.

Note: Formerly record number AANDC PSD 1010

Document Types: List of events, government departments, Inuit organization list, email, letters, presentations, briefing materials, funding agreements, reports, minutes and planning documents.

Record Number: AANDC NAO 1010

Management and Implementation of Agreements and Treaties

This Program aims to create and maintain ongoing partnerships to support both pre and post-1975 treaties to fulfill Canada's legal obligations while considering Aboriginal rights and interests. This program supports Aboriginal communities in articulating their interests, participating in economic activities, and managing and developing land and resources, where applicable. It also helps demonstrate the importance of treaties and related partnerships between the Crown and Aboriginal peoples. This is achieved by honouring Canada's obligations as set out in final settlement agreements, and by improving collaboration between Canada and Aboriginal peoples, and between Canada and pre and post-1975 Treaty Aboriginal groups. Creating and maintaining partnerships that honour pre and post-1975 treaties contributes to strengthened, healthy, self-reliant and sustainable Aboriginal communities while promoting delivery of programs and services vital to health and advancement of Aboriginal citizens.

Implementation of Comprehensive Land Claim Agreements

Description: To build and maintain strong relationships with Aboriginal governments and coordinate and monitor implementation activities on behalf of the Government of Canada to assist in meeting our obligations vis a vis comprehensive land claim and self-government agreements. The Implementation Branch is responsible for producing information related to the implementation of comprehensive land claim agreements and self-government agreements. Information within our documents includes areas involved in implementing the funding and services reached in a negotiated agreement. This includes financial audits, implementation committee reports, financial transfers, briefing notes, guidelines created to assist federal implementers, reports on meeting contracting obligations, and the status of the federal governments obligations contained in these agreements.

Note: Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975.

Document Types: Comprehensive land claim agreements, Self-government agreements, implementation plans, fiscal transfer agreements, orders-in-council, financial audits and records received, guidelines, annual reports, memorandum to cabinet, treasury board submissions, briefing notes.

Record Number: AANDC TAG 1106

Treaty Commissions and Treaty Tables

Description: Includes records related to the activities of treaty commissions and treaty discussion tables. These commissions and discussion tables have been mandated jointly by Canada and First Nations groups in recognition of the importance of treaties and the treaty relationship between the Crown and First Nations. Treaty commissions and treaty discussion tables may undertake facilitated discussions to develop common understandings, engage in public education and research activities and develop partnerships and practical measures in a treaty context.

Note: Formerly Record Number INA PSD 855. Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975.

Document Types: Files relating to exploratory treaty discussions, Office of the Treaty Commissioner in Saskatchewan, Treaty Relations Commission of Manitoba, treaty issues and claims, historic treaty-related litigation and legal issues, and individual treaty files.

Record Number: AANDC TAG 855

Assessment of Historical Research

Description: Includes records related to the assessment, negotiation and settlement of special claims of legal rights that are submitted by First Nations or Aboriginal groups, and that do not fit within the parameters of the existing Comprehensive or Specific Claims Policies. Canada first completes a thorough review of the facts of each claim. Special claims are accepted for negotiation when Canada concludes that it owes an outstanding legal obligation to the claimant group, or when the claim discloses issues that Canada wishes to address through negotiations. In such instances, a special mandate is sought to authorize the negotiation of a settlement with the claimant. To honour its obligations, Canada negotiates settlements with the First Nation or Aboriginal group and (where applicable) the province or territory.

Note: Formerly Record Number INA CGI 392 and formerly known as Special Claims. Records are filed under the B8275 (Special Claims – Assessment and Historical Research) file primary. Definition of historic, refers to an agreement and/or treaty that came in effect pre-1975.

Document Types: Information created on the analysis of special claims, research projects, research services, and information on claims or special historical situations.

Record Number: AANDC TAG 392

Education

This Program supports First Nation and Inuit students in achieving educational outcomes comparable to those of other Canadians. Education is generally a provincial/territorial responsibility but, as a matter of policy, AANDC funds elementary and secondary education for First Nation students ordinarily resident of reserve. The Education program also provides financial support for post-secondary education to eligible First Nation and Inuit students. The overarching goal of AANDC's Education programming is to provide eligible First Nation and Inuit students with quality education, and ultimately, the opportunity to acquire the skills needed to enter the labour market and be full participants in a strong Canadian economy.

Elementary and Secondary Education

This sub-program supports First Nations, students ordinarily resident on reserve, or designated organizations delivering First Nation education services, to provide eligible elementary and secondary on-reserve students with education services comparable to those of their provincial counterparts. Funds are allocated to pay salaries for on-reserve school teachers and other instructional services, reimburse tuition for on-reserve students who attend provincial schools, provide student support services (e.g. transportation), and enhance education services (e.g. curriculum and language development, teacher recruitment and retention, community and parent engagement in education, and Information Communication Technology capacity). It also supports school access to resources for students with identified high-cost special education needs. Investments are also made to support longer-term improvements in education outcomes by implementing school success plans, student learning assessments, and school performance measurement systems, and by advancing existing tripartite education partnerships with First Nations, provinces and the Government of Canada. The goals are to increase students' achievement levels in reading, writing and mathematics; encourage students to remain in school (student retention) and graduate; require schools to conduct student learning assessments and put in place performance measurement systems that allow schools to assess, report on, and take steps to accelerate progress made by schools and students. In addition, the Elementary and Secondary Education sub-program includes a number of initiatives that support culturally appropriate education activities, including cultural education centres. It also provides supports for First Nations and Inuit youth to transition from secondary school to post-secondary education or the workplace through programs such as the First Nations Inuit Youth Employment Strategy.

Elementary and Secondary Education Program

Description: Includes records related to the delivery of the Elementary and Secondary Education Program for students ordinarily resident on reserve (instructional services, low cost special education services and student support services such as student transportation and accommodation). It also includes records related to, the High Cost Special Education Program, the New Paths for Education Program, the First Nation Student Success Program activities schools, eligibility, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance measurement data and the Education Partnerships Program for the establishment and advancement of tripartite education partnership arrangements (eligibility criteria, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance).

Document Types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and/or tuition agreements, program evaluations and audits, corporate reporting and performance measurement policy frameworks, and tripartite partnership agreements.

Record Number: AANDC ESD 501

Elementary and Secondary Education Program

Description: This bank describes information that is related to demographic, general and personal information on students and education staff. Information related to students includes: family name; given name(s); alias name(s); date of birth; Indian Registration Number; identity (First Nation, Inuit, Metis, Other); contact information; gender; educational information; accommodation; transportation; high-cost special education needs; home language; language of instruction; extent of Indian language instruction; band of residence; reserve of residence; school of choice (database only); reason for leaving school; funding decision (database and AANDC only). Information on Education staff includes: family name; given name(s); identity (First Nation, Inuit, Metis, Other); gender; full-time/part-time status; employee personal information; including teacher certification number.

Note: Bank formerly called: Elementary/Secondary Data (Nominal Roll) record number: AANDC PPU 045 and Education Staff Information Related to Employment record number: AANDC PPU 502.

Class of Individuals: First Nations / Inuit and non-First Nation/Inuit students' resident on reserves and attending First Nation, provincial, private or federal schools as well as non-First Nations / Inuit education staff.

Purpose: The personal information is used to administer the elementary and secondary education program or activity, determine eligibility for elementary and secondary students resident on reserves and attending First Nation, provincial, private or federal schools, and to gather information on salaries and certification for all education staff (certified and non-certified) funded by the elementary and secondary education program for provincial comparability and compliance purposes. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R.S.C., 1985, c. 1-6, s.4. on elementary and secondary education for the purpose of delivering programs and services.

Consistent Uses: The information may be used or disclosed for the following purposes: archival, reporting to senior management and audit, evaluation, research, and/or statistical. All statistical information is de-personalized (names and identifier data) before dissemination.

Retention and Disposal Standards: Records will be retained for 30 years and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 76/009 and 88/003

Related Record Number: AANDC ESD 501

TBS Registration: 005324

Bank Number: AANDC PPU 1201

First Nations and Inuit Youth Employment Strategy

Description: Includes records related to eligible First Nation and Inuit youth participants ordinarily resident on reserve, in recognized communities or on community land such as: eligibility, proposal submission, funding, delivery requirements, implementation and results achieved under the First Nations and Inuit Summer Work Experience Program and the First Nations and Inuit Skills Link Program delivered by First Nations, Inuit Governments and organizations.

Document Types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and/or tuition agreements, program evaluations and audits, corporate reporting and performance measurement and policy frameworks.

Record Number: AANDC ESD 005

First Nations and Inuit Youth Employment Strategy

Description: This bank describes information that is used in support of the First Nations and Inuit Youth Employment Strategy program which includes the First Nations and Inuit Summer Work Experience Program and the First Nations and Inuit Skills Link Program. The personal information may include name, contact information, biographical information, date of birth, disability, educational information, medical information, physical attributes and signature.

Note: Information may be stored in the following internal systems / databases: Employment and Social Development Canada's Youth Employment Strategy Interdepartmental Data Collection System and AANDC's Education Information System.

Class of Individuals: First Nations / Inuit youth.

Purpose: The personal information is used to administer the First Nations and Inuit Youth Employment Strategy programs or activity, determine eligibility for the FNIYES, disburse funds in respect of the First Nations and Inuit Youth Employment Strategy, establish an inventory of First Nations and Inuit Youth Employment Strategy and obtain views and opinions on the First Nations and Inuit Youth Employment Strategy. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R. S. C., 1985 c. I. -6, s. 4.

Consistent Uses: The information may be used or disclosed for the following purposes: audit, evaluation, research, and/or statistical. All items in the description section may be shared with Employment and Social Development Canada whose Personal Information Bank is under development.

Retention and Disposal Standards: Records will be retained for 5 years after the last administrative action and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 76/009

Related Record Number: AANDC ESD 005

TBS Registration: 20110296

Bank Number: AANDC PPU 604

Cultural Education Centres Program

Description: Includes records related to provision of funding to First Nation and Inuit Cultural Education Centres, the Inuit Tapiriit Kanatami, the First Nations Confederacy of Cultural Education Centres and Inuit individuals to support the development and promotion of First Nations and Inuit cultural heritage, such as information on the Centres and their activities, eligibility, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance measurement data.

Document Types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and/or tuition agreements, program evaluations and audits, corporate reporting and performance measurement and policy frameworks.

Record Number: AANDC ESD 507

Inuit Cultural Grants Program

Description: Information on Inuit individuals and organizations applying for cultural grants. The information recorded is limited to project descriptions. Records in the bank concern Inuit exclusively.

Class of Individuals: Inuit individuals and organizations applying for cultural grants.

Purpose: The purpose of this bank is to record information related to grants for the promotion of Inuit culture.

Consistent Uses: No consistent use.

Retention and Disposal Standards: Records are retained for 10 years after the completion of the cultural project and are then transferred to Library and Archives Canada.

RDA Number: 78/032

Related Record Number: AANDC ESD 507

TBS Registration: 002530

Bank Number: AANDC PPU 145

Aboriginal Cultural Heritage Development

Description: Includes records related to the production, promotion, presentation and preservation of Canadian Aboriginal cultural heritage nationally and internationally. Also includes records related to the acquisition and management of the moveable heritage assets held in the Aboriginal Art Collection that document original price, accession number, provenance, condition, value, loans, reproductions, location and custodian. Holdings also include information that supports the assessment of the historic, aesthetic or social significance of the works of art and the significance of their individual makers (artists).

Note: The Department has played a key role in the support of the development Aboriginal cultural heritage going back to the 1950's. This is the only contemporary departmental repository for documentation related to the history of those activities. Many of the holdings are archival in nature. Information formerly captured in AANDC OCS 171 and AANDC OCS 044

Document Types: acquisition forms, invoices, artists' biographies, interviews, invitations, theses, archival materials, loan agreements, relevant policy instruments, cultural reports and findings, magazines

Format: Photographs (photo prints, slides digital images), audio recordings, video recordings (DVD, VHS, Beta) MimsyXG database, exhibition catalogues, paper files

Record Number: AANDC OCS 1301

Aboriginal Art Program

Description: This bank describes information that is related to the acquisition of works of art for the Aboriginal Art Collection. This data includes personal information about Aboriginal artists necessary to solicit their participation in the acquisition process as well as accurately capture the procurement, provenance and heritage value of those works of art selected for the Collection. This data is also used to manage the exhibition and reproduction of works of art from the Collection to ensure the consent and remuneration of the artists. The personal information may include name, contact information, biographical information, date of birth, date of death, educational information, place of birth, place of death and signature.

Note: Bank formerly called: First Nations Artists Files (AANDC PPU 200) & Inuit Artists Files (AANDC PPU 146). Information may be stored in the following internal systems / databases: Aboriginal Art Collection accession files & MimsyXG Database.

Class of Individuals: First Nations / Inuit / Métis, (Canadian Aboriginal artists who submit work to the aboriginal Aboriginal Art Centre's art acquisition program), Representatives from the artist's estates who can grant copyright approval.

Purpose: The personal information is used to establish an inventory of practicing contemporary Canadian aboriginal visual artists to administer, determine eligibility and disburse funds in respect to the activities of the Aboriginal Art Program as well as to obtain views and opinions on the program's operation. Personal information is collected pursuant to section 4 of the Department of Indian Affairs and Northern Development Act.

Consistent Uses: The information may be used or disclosed for the following purposes: ensure the consent and remuneration of the artists in relation to the reproduction and exhibition of their work in the Aboriginal Art Collection or determine the provenance and heritage value of works of art from the Aboriginal Art Collection or in relation to their consideration for certification as "objects of outstanding significance and national importance" by the Canadian Cultural Property Export Review Board. Information is also used or disclosed for mailing list purposes.

Retention and Disposal Standards: Records will be retained for fifty years after the death of the artist and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 76/009 and 88/003

Related Record Number: AANDC OCS 1301

TBS Registration: 002540

Bank Number: AANDC PPU 1304

Post-Secondary Education

The objective of this sub-program is to help increase access to post-secondary institutions and enable success, including increased graduations rates, in post-secondary education for eligible First Nation and Inuit students. The sub-program provides funding to Band Councils, Tribal Councils or regional First Nations education organizations to assist eligible students pay for tuition fees, books, travel, and living expenses (when applicable). It provides financial support to eligible First Nation and Inuit students for university and college entrance preparation programs offered in Canadian post-secondary institutions, to enable them to attain the academic level required for entrance to degree and diploma credit programs. Resources are also available to post-secondary education institutions for the research, design and delivery of college and university level courses for First Nation and Inuit students, as well as for research and development on First Nation and Inuit education. AANDC also funds Indspire, a national, registered, non-profit organization, to provide scholarships and deliver programs, such as career conferences, to help them pursue academic or career opportunities.

Post Secondary Education Program

Description: Includes records related to the Post Secondary Student Support Program, the University and College Entrance Preparation Program, and the Post-Secondary Partnerships Program, such as: funding to support eligible students to meet the costs associated with pursuing post-secondary education (tuition fees, books, travel, and living expenses) and to support post-secondary programs targeted at First Nations and Inuit students.

Document Types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and/or tuition agreements, program evaluations and audits, corporate reporting and performance measurement, and policy frameworks.

Record Number: AANDC ESD 505

Post-Secondary Education Program

Description: This bank describes information that is related to demographic, general and personal information on students requesting funding from the Post-Secondary Program and contains information on students, enrolment information and information related to student achievement. The personal information may include: family name; given name(s); alias name(s); date of birth; Indian registration number; identity (First Nation, Inuit, Métis, other); gender; biographical information; educational information; number of dependents; funds provided, type of expense; funding eligibility including reason and date (database and AANDC only); other identification numbers; and physical attributes.

Note: Bank formerly called: Post-Secondary Education Data, record number: AANDC PPU 050.

Class of Individuals: First Nations / Inuit.

Purpose: The personal information is used to administer the post-secondary education program or activity, determine eligibility for the post-secondary students requesting funding, and disburse funds in respect of the post-secondary education. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R.S.C., 1985, c. 1-6, s.4.

Consistent Uses: The information may be used or disclosed for the following purposes: archival, reporting to senior management and audit, evaluation, research, and/or statistical. All statistical information is de-personalized (names and identifier data) before dissemination.

Retention and Disposal Standards: Records will be retained for 5 years and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA Number:76/009 and 88/003

Related Record Number: AANDC ESD 505

TBS Registration: 005325

Bank Number: AANDC PPU 1200

Education Jurisdiction Agreements

Description: Records kept relate to the planning and negotiation of the jurisdiction agreements. Records will also include information on proceedings of meetings and implementation plans.

Note: Formerly record number AANDC ESD 1027

Document Types: Memorandum of Understanding (MOU), Letters of Understanding (LOU), funding agreements, briefing notes and correspondence.

Record Number: AANDC TAG 1027

Indspire

Description: Includes records related to funding for Indspire, a national, charitable organization which undertakes activities related to scholarships and bursaries, Indspire achievement awards, youth career conferences, and development and dissemination of curricula and other materials designed for high-school students, such as information on the programs delivered by Indspire and their objectives, eligibility, proposal assessment criteria, delivery requirements, reporting requirements and expected outcomes.

Note: Formerly the National Aboriginal Achievement Foundation

Document Types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and/or tuition agreements, program evaluations and audits, corporate reporting and performance measurement, and policy frameworks.

Record Number: AANDC ESD 1111

Social Development

This Program funds five social programs (Income Assistance, Assisted Living, National Child Benefit, Child and Family Services, and Family Violence Prevention) that assist First Nation individuals and communities to become more self-sufficient, protect individuals and families at risk of violence, provide prevention supports that allow individuals and families to better care for their children, and support greater participation in the labour market. The Program assists First Nations men, women and children to achieve greater independence and self-sufficiency in First Nations communities across Canada by providing funds to First Nations, First Nation organizations, provinces and others that provide individual and family services to on-reserve residents (and Yukon First Nation residents). These services help First Nation communities meet basic and special needs, support employability and an attachment to the workforce, and support the safety of individuals and families. Through these five social programs, First Nations are better able to advance their own development, leverage opportunities and actively contribute to the broader Canadian economy and society.

Social Development Policy

Description: Includes records related to the following programs: Income Assistance, First Nations Child and Family Services, Assisted Living (formerly Adult Care), the Family Violence Prevention Program, and the National Child Benefit Reinvestment.

Note: Formerly record number AANDC SEP 004

Document Types: National Social Programs Manual, Performance Measurement Strategy Social Development Programs, Audit Reports, Evaluation Reports, Special Studies and Management Control Framework.

Record Number: AANDC ESD 004

Income Assistance

This sub-program provides funding to First Nations, First Nation organizations and the province of Ontario (under the 1965 agreement) to assist eligible individuals and families living on reserve who are in financial need. This sub-program funds basic and special needs in alignment with the rates and eligibility criteria of reference provinces or territories. The sub-program also funds the delivery of pre-employment services designed to help clients transition to, and remain in, the workforce. The Income Assistance sub-program has four main components: basic needs, special needs, pre-employment supports and service delivery. The expected result of the Income Assistance sub-program is an improved quality of life through the reduction of poverty and hardship on reserve, as well as improved participation in, and attachment to the workforce.

Income Assistance

Description: Includes records related to monthly/quarterly/annual expenditure reporting where funding is provided for basic needs, special needs and service delivery as well as pre-employment support. Client application forms and reporting instruments are also kept on eligibility and outcome reporting of Income Assistance. These records are created to confirm eligibility of both Income Assistance clients and related expenditures.

Note: Formerly record number AANDC SEP 504

Document Types: Terms and Conditions, National Social Programs Manual, research / discussion papers, funding arrangements/agreements with recipients and/or provincial governments, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings.

Record Number: AANDC ESD 504

Income Assistance

Description: Contains personal and financial information on eligible recipients and/or dependents of income assistance benefits.

Class of Individuals: This personal information concerns beneficiaries ordinarily resident on reserves who are receiving income assistance benefits as well as certain categories of non-status recipients on reserves and off reserves.

Purpose: The bank is used to record operational and accounting information pertaining to income assistance and services. The bank is used to regulate, monitor and evaluate the program, to assist in budgeting, and to provide input information to other departmental programs.

Consistent Uses: This bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada for selective retention.

RDA Number: 76/009

Related Record Number: AANDC ESD 504

TBS Registration: 002713

Bank Number: AANDC PPU 240

Note: The Income Assistance Program PIB will be updated in 2015-2016 after the completion of the PIA and upon obtaining TBS approval of PIB updates.

National Child Benefit

The National Child Benefit (NCB) sub-program is a federal/provincial/territorial partnership child poverty reduction initiative; the lead federal department is Employment and Social Development Canada. The NCB has two components: a financial benefits component (the federal Canada Child Tax Benefit and National Child Benefit Supplement, and provincial/territorial integrated child benefits) and a reinvestment component (the National Child Benefit Reinvestment [NCBR]). Under the financial benefits component, the Department provides funding to the Yukon Territorial Government for the cost of the Yukon Child Benefit paid to First Nation families. Under the reinvestment component, AANDC provides funding for community-based supports and services for children in low-income families. The five activity areas for the NBCR on reserve are childcare, child nutrition, support for parents, home-to-work transition and cultural enrichment. The expected results of the NCB components are a reduction in the incidence, depth and effects of child poverty.

National Child Benefit Reinvestment (NCBR)

Description: Includes records related to the expenditure of National Child Benefit Reinvestment (NCBR) dollars, numbers and type of projects undertaken by communities, impact of projects, and numbers of families and children benefiting from NCBR projects.

Note: Formerly record number AANDC SEP 940

Document Types: Terms and Conditions, National Social Programs Manual, research / discussion papers, funding arrangements/agreements with recipients, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding, Technical Interpretation Bulletins, Information Circulars, as well as correspondence; emails; briefing notes; backgrounders; reports; fact sheets; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings.

Record Number: AANDC ESD 940

Assisted Living

This sub-program is a residency-based program that provides funding to assist in providing non-medical, social support services so that seniors, adults with chronic illness, and children and adults with disabilities (mental and physical) can maintain functional independence and achieve greater self-reliance. There are three major components to the sub-program: in-home care, adult foster care and institutional care. The latter is for eligible individuals in need of personal non-medical care on a 24-hour basis. The Assisted Living sub-program is available to all individuals residing on reserve, or ordinarily resident on reserve, who have been formally assessed by a health care professional (in a manner aligned with the relevant provincial or territorial legislation and standards) as requiring services, and who do not have the means to obtain such services themselves. The expected result for the Assisted Living sub-program is that in-home, group-home and institutional care supports are accessible to low-income individuals to help maintain their independence for as long as possible.

Assisted Living

Description: Includes records related to quarterly/annual expenditure reporting where funding is provided to clients for in-home care, adult foster care and/or institutional care supports. These records are created to confirm eligibility of both clients and related expenditures. Project application form and reporting instrument are also kept on eligibility expenditures and outcome reporting of the Disabilities Initiative.

Note: Formerly record number AANDC SEP 031

Document Types: Terms and Conditions, National Social Program manual, research / discussion papers, funding arrangements/agreements with recipients and/or provincial governments, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as: correspondence; e-mails; briefing notes; backgrounders; reports; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings; program forecasts

Record Number: AANDC ESD 031

Assisted Living

Description: The bank contains information on numbers of clients on reserve who receive institutional, adult foster and in-home services.

Note: Formerly Adult Care

Class of Individuals: This information is related to individuals residing or ordinarily resident on reserve and eligible for Assisted Living Services.

Purpose: To record information on the numbers of persons receiving care and support either at home or in an institution and to assist in planning, allocating budgets, and monitoring services provided to eligible clients ordinarily resident on reserve.

Consistent Uses: The bank is used for statistical purposes within the Department for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada.

RDA Number: 76/009

Related Record Number: AANDC ESD 031

TBS Registration: 20090699

Bank Number: AANDC PPU 215

Note: In The Assisted Living program PIB will be updated in 2015-2016 after completion of the PIA and upon obtaining TBS approval of PIB updates.

First Nations Child and Family Services

This sub-program provides funding to assist in ensuring the safety and well-being of First Nations children ordinarily resident on reserve by supporting culturally appropriate prevention and protection services for First Nations children and families in accordance with provincial or territorial legislation and standards. The sub-program supports four activity areas/streams: developmental funding for new organizations, maintenance funding for costs associated with maintaining a child in care, operations funding for staffing and administrative costs of an agency and prevention funding. In 2007, the First Nations Child and Family Services (FNCFS) sub-program began shifting to an Enhanced Prevention Focused Approach (EPFA). This is consistent with provinces that have largely refocused their child and family services programs from protection to prevention services. The expected result for the FNCFS sub-program is to have a more secure and stable family environment for children ordinarily resident on reserve. The implementation of the EPFA is expected to improve services, family cohesion and life outcomes for First Nation children and families on reserve. AANDC also contributes to the funding of day care services for First Nation families in Ontario and Alberta.

First Nation Child and Family Services

Description: Includes records related to monthly/quarterly/annual expenditure reporting where funding is provided for the maintenance costs of placing eligible First Nations children out of the parental home. These records are created to confirm eligibility of both First Nations children and related expenditures. It also includes an annual report that describes how activities undertaken have helped to achieve objectives set in the business plan; a business plan for the planned performance of the upcoming fiscal year; and a financial summary of the previous fiscal year and a budget forecast for the upcoming fiscal year.

Note: Formerly record number AANDC SEP 502

Document Types: Terms and Conditions, National Social Program manual, research / discussion papers, funding arrangements/agreements with recipients and/or provincial governments, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as: correspondence; e-mails; briefing notes; backgrounders; reports; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings; program forecasts

Record Number: AANDC ESD 502

First Nations Child and Family Services

Description: The bank contains financial data related to services provided to registered Indian children for whom the Department accepts financial responsibility.

Class of Individuals: This information concerns registered Indian children ordinarily resident on reserves who are receiving institutional, group home and foster care services as well as prevention services in the jurisdictions that have transitioned to the Enhanced Prevention Focused Approach.

Purpose: The purpose of this bank is to record information on First Nations Child and Family Services and other social services agencies to assist in planning, allocating budgets and monitoring services provided to registered Indian children by provincial/territorial governments or accredited agencies.

Consistent Uses: The bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for five years after each case is closed and are then transferred to Library and Archives Canada.

RDA Number: 76/009

Related Record Number: AANDC ESD 502

TBS Registration: 002714

Bank Number: AANDC PPU 210

Note: The First Nations Child and Family Services program PIB will be updated in 2015-2016 after the completion of the PIA and upon obtaining TBS approval of PIB updates.

Alberta On-Reserve Daycare Program

Description: Includes records related to monthly/annual expenditures where funding is provided for a number of regulated daycare spaces, number of daycare sites, and the number of children in daycares for a given year. The records are created to adhere to a financial and administrative agreement with the Government of Alberta through which Canada directly funds more than 800 First Nations child care spaces on reserve.

Note: Formerly record number AANDC SPD 901

Document Types: Funding arrangement with Province of Alberta, Daycare Facilities Annual Report (provincial list outlining the Daycare facilities' name and mailing address) and Annual Report.

Record Number: AANDC ESD 901

Ontario Daycare Program

Description: Includes records related to monthly/annual expenditures where funding is provided for a number of regulated daycare spaces, number of daycare sites, and the number of children in daycares for a given year. The records are created to adhere to a financial agreement with the Government of Ontario to support child care services on reserve.

Note: Formerly record number AANDC SPD 902

Document Types: Quarterly Reports and Annual Report.

Record Number: AANDC ESD 902

Jordan's Principle

Description: Includes records related to support a Private Member's motion (M-296) stating that "the government should immediately adopt a child first principle, based on Jordan's Principle, to resolve jurisdictional disputes involving the care of First Nations children." Records created are related to internal briefings, communications material, as well as documentation related to Jordan's Principle implementation with provincial and First Nation partners.

Document Types: Terms and Conditions, Memoranda of Understanding, communications strategy, media lines, correspondence, reports, question period cards, work plans, briefing materials and bilateral and tripartite implementation agreements.

Record Number: AANDC ESD 1302

Related Record Number: TBS PRN 904

Family Violence Prevention

This sub-program provides funding to assist First Nations in providing access to family violence shelter services and prevention activities to women, children and families ordinarily resident on reserve. There are two components to the sub-program: operational funding for shelters and proposal-based prevention projects such as education campaigns, training, workshops and counselling to raise awareness of family violence in First Nation communities. The Family Violence Prevention Program (FVPP) also works to address issues related to Aboriginal women and girls. The expected result of the FVPP is the enhanced safety and security of First Nations women, children and families.

Family Violence Prevention Program

Description: Includes records related to the management and monitoring of the FVPP which is comprised of annual expenditure reporting where funding is provided for the operation of emergency shelters and proposal based prevention projects. These records are created to confirm eligibility related expenditures, as well monitor program management.

Note: Formerly record number AANDC SEP 402

Document Types: Terms and Conditions, National Social Program manual, research / discussion papers, funding arrangements/agreements with recipients and some provincial governments and Yukon Territory, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as correspondence; e-mails; briefing notes; memos, backgrounders; reports; fact sheets; presentations; media lines and communications strategies; question period cards, policy interpretation; agendas; minutes of meetings; program forecasts.

Record Number: AANDC ESD 402

Aboriginal Women's Issues

Description: Includes records related to Aboriginal Women's issues within the Department and acts as an advocate across the federal government.

Document Types: Policy analysis of reports, Interdepartmental Letters of agreement, contracts, statement of work, correspondence; question period cards; e-mails; briefing notes; memos, backgrounders; reports; fact sheets; media lines; agendas; minutes of meetings.

Record Number: AANDC ESD 955

First Nations Individual Affairs

This Program contributes to ensuring federal stewardship of the legislative and administrative responsibilities of the federal government pertaining to registration, membership, status cards and estates. Results are achieved through direct client services and partnerships with First Nations to determine eligibility for registration under the Indian Act; issuing proof of registration documents, such as the Secure Certificate of Indian Status, and administering estates under the Indian Act. Through client-centric service delivery, the sound administration of individual affairs contributes to the well-being of First Nation individuals, families and communities.

Registration and Membership

The Indian Act requires AANDC to maintain the Indian Register, determine entitlement to Indian registration and maintain departmentally controlled Band lists. Through direct client services and partnerships with First Nations, the sub-program seeks to register all those eligible pursuant to sections 5-7 of the Indian Act, and also issue proof of registration documents, such as the Secure Certificate of Indian Status, which identify those eligible to receive key programs and services available to registered Indians. Indian Registration Administrators have specific authorities delegated to them through the Indian Registrar to work on behalf of AANDC to support registration and activities related to issuing status cards. A current and accurate Indian Register and issuance of the Secure Certificate of Indian Status are fundamental to the effective and accountable delivery of federal programs and services for eligible users.

Indian Registration and Band Membership

Description: Includes records required in order to determine an individual's entitlement to registration and band membership for those bands that have not assumed control of their membership under Section 10 of the Indian Act, including records of transfer of control of band membership to Indian bands; amalgamation of two or more Indian bands to form a single band; division of existing bands into two or more bands; constitution of new bands from registered Indians and/or members of existing bands; and issuance of Certificates of Indian Status and the Secure Certificate of Indian Status.

Note: The name of the band concerned should be included with each request. Formerly Record Number INA LTS 121.

Document Types: Documents provided by individuals, which verify the applicant's identification, including original birth documents, scanned photocopies of adoptions, marriages, divorces, deaths, and name changing documents, documents in support of transfers between bands such as band council resolutions and releases, band membership rules and records access requests.

Record Number: AANDC RIA 121

Indian Genealogy

Description: Includes records of treaty and interest distribution payments made to Indians. Depending on the treaty, the earliest records available will range from 1850 to the early 1900s. As well, the bank contains census lists dating from the 1920s for a number of bands in British Columbia and elsewhere in Canada.

Note: Formerly related to Record Number INA LTS 121.

Class of Individuals: Personal information on all persons who are/were treaty Indians as well as some persons who are/were members of non-treaty bands.

Purpose: The treaty and interest distribution pay lists were compiled to record proof of payments to individuals. The census lists were compiled to record the members of the bands.

Consistent Uses: Support the compilation of genealogies, permit the production of lists of past band chiefs and councilors, assist federal and provincial governments and individuals in the establishment of ages for purposes such as the procurement of old age security payments, delayed birth registration and passports, support litigation and claims research, provide proof of Indian ancestry, and assist in the identification of heirs to deceased estates.

Retention and Disposal Standards: Records are retained indefinitely.

RDA Number: 96/006

Related Record Number: AANDC RIA 121

TBS Registration: 002716

Bank Number: AANDC PPU 220

Indian Register and Departmentally Administered Band Lists

Description: This bank describes information that is related to the Indian Register and departmentally administered band lists, as well as paper and electronic files pertaining to applications for registration. The personal information may include name, contact information, biographical information, date of birth, date of death, place of birth, signature and photographs of individuals to include on the card, adoption information.

Note: Formerly related to record number INA LTS 121.

Class of Individuals: Registered Indians and Indian band members and individuals who have applied for registration under the Indian Act.

Purpose: The personal information is used to determine eligibility for the individuals to rights accorded to register Indians under federal legislation and to rights under treaties, and to verify entitlement to federal programs and services provided to registered Indians and maintain an official centralized record of all persons who are registered as Indians and as members of bands.

Consistent Uses: The information may be used or disclosed for the following purposes: Used, under limited circumstances, by provincial governments for administering or enforcing provincial laws. Personal information may be shared with Health Canada to populate the Status Verification System for the purpose of confirming the eligibility of registered First nation to receive Non-Insured Health Benefits; refer to HC PPU 017. Limited personal information may be shared with the Ontario Ministry of Natural Resources, British Columbia Ministry of Health Living and Sports, and the Métis Lands Settlement Registry of Alberta. Access to personal information may be shared with the Office of Indian Residential Schools Resolution of Canada, granting that Office access to personal information held by the Registrar to assist under the Indian Act.

Retention and Disposal Standards: Electronic records contained in the Indian Registry System (IRS) are preserved by AANDC. Registration event reports and requests for information are retained for 60 years and preserved by AANDC.  Individual registration applications and case files are retained by the department for 30 years after case closed then transferred to the custody of Library and Archives Canada as archival records. 

RDA Number: 96/006

Related Record Number: AANDC RIA 121

TBS Registration: 005326

Bank Number: AANDC PPU 110

First Nations Veterans

Description: AANDC's past role in administering the year of the Veteran (2005) and supporting Veterans Affairs Canada on benefits pursuant to the First Nations Veterans Package (2002 – 2007).

Document Types: National Round Table on First Nations' veterans, funding agreements with veterans' organizations, and Veterans Affairs Canada (conferences, committees, meetings, policy advice, correspondence, briefing notes, studies, reports, communications, public education and commemorative activities).

Note: No records associated with First Nations Veterans have been captured and/or generated since the activity became inactive in 2005.

Record Number: AANDC PSD 060

Estates

This sub-program is mandated to ensure that the federal government's responsibilities, pursuant to sections 42 to 52 of the Indian Act, are met by developing policy and procedures, providing advice and appointing administrators for the management and administration of Indian estates (decedents, minors and dependent adults).

Trust Moneys and Estates

Description: Includes records related to moneys held in the Consolidated Revenue Fund on behalf of Indian bands and individuals, trust accounting information, per capita distributions, and moneys belonging to minors, dependent adults, adoptees, deceased Indians and missing persons.

Note: Formerly Record Number INA LTS 300.

Document Types: Includes correspondence, copies of wills, appointment of administrators, documents, death certificates, birth certificates, financial documents medical assessments and court orders.

Record Number: AANDC RIA 300

Band Fund Accounts

Description: Includes information that is related to Band Fund Accounts administered under the First Nations Individual Affairs program, using the Consolidated Revenue Funds and through trust accounts established outside the Consolidated Revenue Fund by First Nations. Indian moneys are classified as capital moneys and revenue moneys and are held in separate sub-accounts of a band fund account for each band or in a trust account outside the CRF established by a First Nation. Personal information may include name, contact information, financial information, signature and other identification numbers.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the legal authority for those acting on behalf of an account holder or estate. Bank formerly called: Band Trust Funds and Trust Fund Suspense Accounts INA PPU 120.

Class of Individuals: First Nations.

Purpose: The personal information is used to account, manage and report Indian moneys administered by AANDC pursuant to the Indian Act and related acts and regulations. Personal information is collected pursuant to sections 4(3), 42-52 and 61-69 of the Indian Act, and the Indian Estates Regulations.

Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management and audit, evaluation, research, and/or statistical.

Retention and Disposal Standards: Records will be retained for 30 years from the date of issuance and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 96/006

Related Record Number: AANDC RIA 300

TBS Registration: 002525

Bank Number: AANDC PPU 121

Trust Fund Suspense Accounts

Description: This bank describes information that is related to Trust Fund Suspense Accounts administered under the Federal Administration of Reserve Land Program - Moneys on deposit in the Consolidated Revenue Funds and received by AANDC pursuant to the administration of reserves, designated and surrendered lands, or properties relative to AANDC's administration as prescribed by the Indian Act and related acts and regulations. Moneys are held in the Indian Moneys Suspense Accounts and are to be released to the Band Fund and/or Individual accounts pending resolution of specific conditions based on which the moneys are placed in these accounts, or returned to the payers as appropriate. The personal information may include name, contact information, financial information, other identification numbers and signature.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the legal authority for those acting on behalf of an account holder or estate. Bank formerly called: Band Trust Fund and Trust Fund Suspense Account INA PPU 120.

Class of Individuals: General public, First Nations / Inuit.

Purpose: The personal information is used to administer the Federal Administration of Reserve Land program or activity.

Consistence Uses: No consistent uses.

Retention and Disposal Standards: Records will be retained for 30 years from the date of issuance and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 96/006

Related Class of Record Number: AANDC RIA 300

TBS Registration: 20120075

Bank Number: AANDC PPU 122

Individual Trust Fund Accounts

Description: Includes personal and financial information concerning accounts maintained for estates of deceased Indians, Indian minors, missing or absent heirs, dependent adult Indians and Indian children adopted by non-Indians, where moneys are held in the Consolidated Revenue Fund until the account holders have the capacity to manage them or until such time as estates are settled.

Class of Individuals: Eligible Indians.

Note: Formerly related to Record Number INA LTS 300.

Purpose: This bank is maintained in the Trust Funds Management System, within which personal and financial information specific to corresponding individual trust fund accounts are recorded. This bank is used for the accounting and reporting of moneys belonging to estates of deceased Indians, Indian minors, missing or absent heirs, dependent adult Indians, and Indian children adopted by non-Indians and which are administered by AANDC pursuant to the Indian Act and related Acts and Regulations.

Consistent Uses: No consistent uses.

Retention and Disposal Standards: Records are retained for 30 years from date of issuance and are then transferred to Library and Archives Canada for an indefinite retention period.

RDA Number: 96/006

Related Record Number: AANDC RIA 300

TBS Registration: 002526

Bank Number: AANDC PPU 125

Indian Estates

Description: This bank describes information that is related to minors, estates of individuals declared incapable of managing their own affairs according to the laws of the province in which he or she resides (dependent adults), and deceased individuals who were ordinarily resident on a reserve at the time of guardianship, incapacity and/or death. The personal information may include name, contact information, date of birth, date of death, financial information, physical attributes, place of death, signature and social insurance number (SIN).

Class of Individuals: First Nations individuals residing/ordinarily resident on a reserve and may also include common-law partner, spouse, dependents, parents and relatives of the deceased, those declared incapable of managing their own affairs, minors, and appointed individuals.

Purpose: The personal information is to establish official records of Indian estates. The bank is used in the administration of Indian estates. Personal information is collected pursuant to sections 4.1, 4(3) and 42-52 of the Indian Act, and the Estates Regulations.

Consistent Uses: Appointing administrators for the management and administration of estates and verification of information with other organizations, including data matching. The information may be used or disclosed for the following purposes: Archival and the Social Insurance Number may be shared with the Canada Revenue Agency for the purpose of filing the final tax returns of the deceased pursuant to the Income Tax Act; refer to CRA PPU 150.

Retention and Disposal Standards: Records will be retained for 30 years after the last administrative action and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 96/006

Related Record Number: AANDC RIA 300

TBS Registration: 002523

Bank Number: AANDC PPU 105

Per Capita Distributions

Description: Includes personal and financial information concerning per capita distribution payments made to Indians in accordance with relevant sections of the Indian Act and Regulations, as well as departmental policies and directives that are related to Indian monies.

Note: Formerly related to Record Number INA LTS 300.

Class of Individuals: Personal information related to individual registered band members.

Purpose: This bank is a record of payment made, or in arrears, to eligible Indians within the limits of legislation.

Consistent Uses: No consistent uses

Retention and Disposal Standards: Records are retained for 30 years once the Per Capita Distribution is made and are then transferred to Library and Archives Canada.

RDA Number: 96/006

Related Record Number: AANDC RIA 300

TBS Registration: 002718

Bank Number: AANDC PPU 230

Treaty Annuities

Description: Includes records related to the provision of annual treaty annuity payments, hunting and fishing allowances, and triennial clothing as provided for in the eleven numbered two Robinson treaties and two Cayuga treaties.

Note: Formerly known as Treaty payments and formerly Record Number INA LTS 999.

Document Types: Treaty pay lists, statement provided by Trust Fund Management system.

Record Number: AANDC RIA 999

Treaty Annuities

Description: Describes information concerning treaty annuities owed to individuals by Aboriginal Affairs and Northern Development Canada (AANDC) in accordance with the treaties concluded between Canada and various Indian Bands and recorded in the Treaty Payment System. Personal information collected may include the unique registry identifier, surname, given name, alias name, date of birth, date of death, gender, contact information signature, band registration number, band identifier, photocopy of the individual's Indian Status Card, registration status of the individual with the band, band membership status of the individual with the band, family relationship of each individual, marriage data, band name, band's chief and councilors, details of payment, comments such as any special arrangements for custody of children, if an individual is missing, incapable or has special needs that necessitate assistance to sign for or pick up annuities.

Note: The information is not collected directly from the individual but from the Indian Registration System (IRS) (Indian Register and Departmentally Administered Band Lists, AANDC PPU 110). The Treaty Payment system bank is populated with information from IRS. Individuals whose information is not registered in the IRS may apply for their Treaty Annuity via a printable form from the AANDC internet web site. Formerly related to Record Number INA LTS 999.

Class of Individuals: Persons registered under the Indian Act with First Nations that signed treaties including family members. Representatives acting on behalf of the recipient or who are deemed the guardian of the recipient and individuals who have applied for their Treaty Annuity.

Purpose: To keep a record of eligible recipients and to administer monies owed (current and arrears) and payments made.

Consistent Uses: Depersonalized reports are created for audit purposes and summarized by region and further used as input into the Report on Plans and Priorities for the department which is submitted to the Minister and parliament. The information is captured within the Treaty payment System which maintains a record of all transactions related to treaty payments.

Retention and Disposal Standards: The information is retained for 30 years after the last administration action and then transferred to Library and Archives Canada for archival purposes.

RDA Number: 76/009 and 96/006

Related Record Number: AANDC RIA 999

TBS Registration: 004259

Bank Number: AANDC PPU 009

Residential Schools Resolution

This Program supports a fair and lasting resolution to the legacy of Indian Residential Schools and promotes reconciliation with former students, their families and communities, and other Canadians. AANDC implements the Indian Residential Schools Settlement Agreement (IRSSA) – a multi-party negotiated settlement monitored by the courts - by resolving claims of abuse under the Independent Assessment Process and meeting the Government of Canada's obligations vis-à-vis the Truth and Reconciliation Commission. In addition to its legal obligations under the IRSSA, AANDC promotes reconciliation between the Government of Canada and Aboriginal peoples, as well as between Aboriginal and non-Aboriginal people, through specific reconciliation initiatives. A fair resolution of the legacy of Indian Residential Schools contributes to improved relationships between Aboriginal people and other Canadians, and strengthens Aboriginal communities.

Indian Residential Schools Information Request

Description: Includes records related to requests which can be made to Aboriginal Affairs and Northern Development Canada for information related to Indian Residential Schools.

Document Types: Correspondence with requesters, historical student records, Common Experience Payment records, Advance Payment research results, settlement documents related to Alternative Dispute Resolution and/or Independent Assessment Process, other historical documents, Article 12 decision memoranda, policy papers.

Record Number: AANDC IRS E5442-14

Common Experience Payment / Personal Education Credits Program

Description: Includes records related to the Common Experience Payment component of the Indian Residential Schools Settlement Agreement, such as personal information collected in support of Common Experience Payment applications, correspondence, identity information, as well as justification and payment details. Also includes records related to applicant's reconsideration requests, appeals to the National Administration Committee, appeals to the Courts, as well as records pertaining to the development and implementation of terms and conditions for the administration of the Personal Education Credits process and the distribution of Personal Education Credits.

Document Types: Birth certificates, marriage certificates, consent to communicate forms, legal change of name, adoption papers, Court documents authorizing access for Personal Representatives, affidavits, documents in support of the Common Experience Payment application, correspondence, Personal Education Credits Acknowledgement, Redemption and Appeals forms, educational entity invoices, briefing notes, decks and communications products, committee minutes.

Record Number: AANDC IRS E5442-9

Advance Payment (AP)

Description: Includes records related to the administration of the Advance Payment program including personal information collected in support of Advance Payment and also application forms status, (approved or denied), briefing notes and payment details. The Advance Payment was launched in advance of the implementation of the Common Experience Payment program for elderly former Indian residential school students. Applications were accepted between May and December 2006.

Document Types: Completed applications for the Advance Payment, birth certificates, marriage certificates, legal change of name, adoption papers.

Record Number: AANDC IRS E5442-8

Alternative Dispute Resolution (ADR Process)

Description: Includes records related to the Alternative Dispute Resolution process for Indian Residential Schools. The Alternative Dispute Resolution process was a voluntary process that offered a timely and out-of-court option to resolve claims of physical abuse, sexual abuse and wrongful confinement suffered at Indian Residential Schools. The Alternative Dispute Resolution process received applications from 2003 to 2007.

Note: Alternative Dispute Resolution Mandatory documents can also be released for use in the Independent Assessment Process depending on the type of claim.

Document Types: Alternative Dispute Resolution applications can include personal information collected in support of Common Experience Payment applications, Crown document production (student, staff, and school reports), claimant document production (medical, education, income, and corrections records), hearing transcripts and audio recordings, and adjudicators' decisions, briefing notes, decks, communications products.

Record Number: AANDC IRS E5442-7

Indian Residential Schools Settlement Agreement – Article 12 Requests

Description: Requests can be made to Aboriginal Affairs and Northern Development Canada to add an institution as an Indian residential school through Article 12 of the Indian Residential Schools Settlement Agreement. The Indian Residential Schools Settlement Agreement web site contains a listing of all institutions requested through Article 12, as well as a status chart updated regularly with decisions in regards to the request to add an institution to the Indian Residential Schools Settlement Agreement.

Document Types: Correspondence, research reports, and decision memos, hard copy requests, decision letters and additional information submitted by the requester, communications products, litigation documents, affidavits.

Record number: AANDC IRS E5442-12

Opt-Out Process

Description: . The five month "opt-out" period commenced March 22, 2007 after the approval of the Indian Residential Schools Settlement Agreement by the Provincial/Territorial courts of all nine Canadian jurisdictions in which it required approval. This enabled former students and their families to decide whether or not they wished to be included in the Indian Residential Schools Settlement Agreement. Any former student who chose to opt-out is not eligible for programs under the Indian Residential Schools Settlement Agreement. Individuals wishing to rescind their opt-out must obtain their own legal representation and petition the courts for an order permitting the opt-out decision to be rescinded.

Document Types: Opt-out forms, correspondence, rescinded Opt-Out forms

Record Number: AANDC RIA 1107

Independent Assessment Process

As one of the compensations elements established under the Indian Residential Schools Settlement Agreement, the Independent Assessment Process (IAP) is a non-adversarial, out of court process for claims of sexual abuse, serious physical abuse, and other wrongful acts causing serious psychological consequences to the claimant. The IAP aims to bring a fair and lasting resolution to harm caused by residential schools through a claimant-centered and neutral process. Updates on the IAP are posted quarterly on the Department's website.

Independent Assessment Process

Description: Includes records related to personal information collected in support of the Independent Assessment Process status of application forms, (admitted or non-admitted), justification, and details of any awards made. These records are created and held pursuant to the Indian Residential Schools Settlement Agreement, under the supervision of nine provincial and territorial courts. There are two separate holdings of records: (1) Indian Residential Schools Adjudication Secretariat as neutral administrator of the process, and (2) Aboriginal Affairs and Northern Development Canada, Resolution and Individual Affairs Sector - Settlement Agreement Operations, as a defendant in the process. The Independent Assessment Process received applications from 2007 to 2012.

Note: Alternative Dispute Resolution mandatory documents can also be released for use in the Independent Assessment Process depending on the type of claim.

Document Types: Independent Assessment Process case file records refer primarily to records containing information of claimants, alleged perpetrators, witnesses, etc. These records include: application forms, crown document production (student, staff, and school reports), claimant document production (medical, education, income, and corrections records), hearing transcripts and audio recordings, and adjudicators' decisions.

Record Number: AANDC IRS E5442-10

Litigation Management and Resolution

Description: Includes records related to Indian residential school claims filed in the court process and on specific issues related to resolution of these claims through litigation and court process involving Aboriginal Affairs and Northern Development Canada, Department of Justice, personal information and payment details. Generally addresses the litigation management process as opposed to individual court claims from the period 1996 to 2006.

Document Types: Documents related to litigation; research reports; policy and legal positions, information received during the process; litigation management and resolution processes; statistical purposes; case summaries; claims settlement and court rulings.

Record Number: AANDC IRS E5442-2

Management of Indian Residential Schools Records

Description: Includes the personal information collected and used as part of the litigation process which includes pleadings filed by the claimant's counsel and by counsel for the Attorney General of Canada, as well as information related to the Litigation Management and Resolution (AANDC IRS E5442-2), Alternative Dispute Resolution (AANDC IRS E5442-7), Advance Payment (AANDC IRS E5442-8), Independent Assessment Process (AANDC IRS E5442-10), Article 12 Requests (AANDC IRS E5442-12), Indian Residential Schools Information Requests (AANDC IRS E5442-14), Opt-Out (AANDC RIA 1107) and Common Experience Payment cases. The personal information collected may include the following: full name, nick name, gender, Indian Status, home/work mailing address, telephone number, date of birth, date of death, race, country of birth, employment, medical and/or psychological records, education records including report cards and teacher's comments dates of school attendance, residential school attended, student number, details of the alleged or perpetrated abuse experienced, settlements received, religious affiliation, signature.

Note: Formerly Litigation and Adjudication Management Related to Indian Residential Schools Students.

Class of Individuals: Individuals who have filed civil suits against the government or sought Alternative Dispute Resolution; Advance Payment; Independent Assessment Process and Common Experience Payment as a means of resolution for their experience at Indian Residential Schools. Also includes other parties related to the cases of current and former employees, former students, alleged or responsible perpetrators, legal counsel, teachers, medical staff and other individuals who are representing or acting on behalf of claimants and individuals who are providing witness accounts.

Purpose: To support the litigation process of legal claims and resolution cases and to provide a consistent overview of the cases which allows the applicable Sectors within Aboriginal Affairs and Northern Development Canada (i.e. Indian Residential Schools Adjudication Secretariat and the Resolution and Individual Affairs) to analyze trends on a national level.

Consistent Uses: The information is compiled in a case management database called Single Access Dispute Resolution Enterprise and is used by the applicable Sectors within Aboriginal Affairs and Northern Development Canada (AANDC) (Indian Residential Schools Adjudication Secretariat and the Resolution and Individual Affairs) and by litigators from the Department of Justice Canada (JUS PPU 010) to provide consistent information in support of those cases. It is also used by the Department of Justice Canada to analyze litigation trends on a national level. The information is further used in responding to media requests, and to track demographic information to assist in the historical research of the claims. Anonymized statistical reports are provided to senior management.

Retention and Disposal Standards: Under development

RDA Number: 2011/010

Related Class of Record Numbers: AANDC IRS E5442-2, AANDC IRS E5442-7, AANDC IRS E5442-8, AANDC IRS E5442-9, AANDC IRS E5442-10, E1442-12, E5442-14, AANDC RIA 1107

TBS Registration: 005376

Bank Number: AANDC IRS PPU 040

Litigation Committee Records

Description: Includes Litigation Committee Records.

Class of Individuals: Individuals who have made a claim against the government of Canada regarding their experience at a former Indian residential school.

Purpose: This bank exists to maintain a record of the Indian Residential Schools Resolution Canada Litigation Committee decisions.

Consistent Uses: Information is maintained for audit purposes.

Retention and Disposal Standards: To be established.

RDA Number: 2011/010

Related Class of Record Number: AANDC IRS E5442-2

TBS Registration: 005373

Bank Number: AANDC IRS PPU 010

Settlements

Description: Includes the region, school attended and dates attended, date statement of claim filed, church denomination, date of settlement, apportionment, settlement award and the settlement mandate.

Class of Individuals: Individual and/or group claim settlements.

Purpose: To maintain a record of all settlements reached with individuals or groups of claimants.

Consistent Uses: Information may be used for internal financial and operational verification purposes.

Retention and Disposal Standards: To be established.

RDA Number: 2011/010

Related Class of Record Number: AANDC IRS E5442-2

TBS Registration: 005375

Bank Number: AANDC IRS PPU 030

Settlement Mandates

Description: Includes approved mandates to settle validated claims of former students who have made a claim against the government regarding their experience at a former Indian residential school in Canada.

Class of Individuals: Claimants seeking compensation involving attendance at Indian residential schools in Canada.

Purpose: To maintain a record of all settlement mandates approved by the Indian Residential Schools Resolution Canada Litigation Committee in spreadsheet format. The information is used to identify the date of the mandate approval, the region, school and church denomination, date of school attendance, apportionment and confirmation of settlement.

Consistent Uses: Information may be used for internal financial and operational verification purposes.

Retention and Disposal Standards: To be established.

RDA Number: 2011/010

Related Record Number: AANDC IRS E5442-2

TBS Registration: 005374

Bank Number: AANDC IRS PPU 020

National Document Collections

Description: Includes records gathered from federal government and church sources that demonstrate federal government policies regarding Indian Residential Schools or the application of those policies. These documents have been collected to centralize in one place the policy-level documents relating to issues connected to Indian Residential Schools. Contains policy documents on a wide array of Indian Residential Schools related issues such as education, health, nutrition, culture and language.

Document Types: Copies of historical records retrieved from archival, semi and active records, including copies of records disclosed to Aboriginal Affairs and Northern Development Canada by churches who are parties to the Indian Residential Schools Settlement Agreement.

Record Number: AANDC IRS E5442

Research Document Collections

Description: This bank includes records gathered from federal government sources pertaining to Indian Residential Schools in response to claims brought against the Crown. It contains information on specific school research related to Indian Residential Schools located in British Columbia, Alberta, Manitoba, Nova Scotia, Ontario, Québec, Saskatchewan, the Yukon, Northwest Territories and Nunavut as well as general history of Residential Schools; in addition, research associated with specific litigation against the federal Crown pertaining to the above-noted provinces and territories.

Class of Individuals: Claimants seeking compensation concerning their experiences at Indian residential schools in Canada.

Purpose: The documents are collected to research and validate the claims brought against the government. They consist of photocopies of documents held in original form at various federal government repositories.

Consistent Uses: The information used by staff of Aboriginal Affairs and Northern Development Canada (AANDC) and by the Department of Justice litigators for operational verification purposes of residency and years of attendance at Indian Residential Schools.

Retention and Disposal Standards: To be established.

RDA Number: To be determined

Related Record Number: AANDC IRS E5442

TBS Registration: 005377

Bank Number: AANDC IRS PPU 050

Records Management

Description: Includes records related to resolution policies and procedures used for the implementation of Subject File Classification Systems, the management of the Essential Records Program, the policy on the management of Ministerial Records and the Electronic information Management Program.

Document Types: File classification system, essential records, records information management system, retention and disposition, management of government information holdings.

Record Number: AANDC IRS A3740

Reconciliation

This sub-program provides ongoing support for the implementation of the Indian Residential Schools Settlement Agreement (IRSSA) and promotes reconciliation between Canada and former Indian Residential School students, their families and communities, as well as between Aboriginal peoples and other Canadians. Reconciliation supports the implementation of IRSSA by working with the churches that ran the schools to ensure they fulfill their obligations under the IRSSA, and by working with Health Canada as it provides health supports under IRSSA. The sub-program promotes reconciliation by developing and offering concrete gestures of reconciliation, which vary from year to year, with an emphasis on educating the public about the history and legacy of Indian Residential Schools, and supporting the development of curriculum and educational tools to bring the history of Indian Residential Schools into the classroom, and by leading the implementation of a departmental reconciliation framework.

Commemoration Initiative

Description: Includes records related to the Commemoration component of the Indian Residential Schools Settlement Agreement. These records include documents related to the approval of the Truth and Reconciliation Commission's recommendations; the development and management of contribution agreements; the overall management of the $20M allocated for the Commemoration; departmental reporting obligations; and any related briefings and/or correspondence.

Note: Contribution agreements and reports are arranged electronically in the First Nation and Inuit Transfer Payment system under the recipient's name/number. Hard copies are filed by name and separated by document type (contribution agreement, assessments, recipient reports, and correspondence) in a chronological sequence. Other documents are saved in CIDM in NCRSE 5452-19-6 (Outreach – PALO) and/or NCRSE 5254-19 (Public Affairs Liaison and Outreach) by document type.

Document Types: Correspondence, briefing notes, decks, communications products, project proposals, third party intellectual property, contribution agreements, recipient reports, and program terms of reference.

Record Number: AANDC RIA 1108

Support to the Truth and Reconciliation Commission

As per the Indian Residential Schools Settlement Agreement, the Government of Canada has an obligation to disclose to the Truth and Reconciliation Commission (TRC) all documents relevant to the TRC's mandate in an organized fashion.

Support to the Truth and Reconciliation Commission

Description: Includes records related to its obligations vis-à-vis the Truth and Reconciliation Commission. These records include documents related to In-Kind Services, Document Disclosure, Church Liaison and National Events

Note: Records are created and organized using the Livelink prefix NCRSE and file numbers 5451- primarily organized by sub-topic. Hard copy materials are organized by topic and/or affiliated group.

Document Types: Correspondence, briefing notes, records of decision, policy positions, project management documentation, memoranda of understanding, background material, meeting minutes, reports, presentation materials, and legal documents.

Record Number: AANDC RIA 1109

Aboriginal Entrepreneurship

Supporting Aboriginal entrepreneurship leads to greater participation in the economy and improved economic prosperity for Aboriginal Canadians. This Program is guided by the Federal Framework for Aboriginal Economic Development and its vision of strengthening Aboriginal entrepreneurship. The sub-programs within this Program work together to support the creation and growth of viable Aboriginal businesses by providing access to business capital, support services and business opportunities. In playing this key support role, this Program expects to influence longer-term Aboriginal business viability, leading to improved economic prosperity for Aboriginal Canadians.

Business Capital and Support Services

Description: Includes records related to fostering business development among Canada's Aboriginal people through Aboriginal Business Development. This includes material such as business proposals and analysis, project monitoring, claims and payments, business performance reviews, program evaluations, and client databases of Aboriginal businesses . The following sub-components are included: Aboriginal Business Development, Aboriginal Financial Institutions, and Access to Capital.

Document Types: Business proposals and analysis, project monitoring, claims and payments, memoranda, policies, business performance reviews and program evaluations.

Record Number: AANDC LED 802

Aboriginal Business Development

Description: This bank describes information that is about funding, support (including mentoring services), collaboration, and research provided to encourage Aboriginal entrepreneurs and businesses. The personal information may include name, contact information, biographical information, date of birth, educational information, financial information, credit information, identification numbers, physical attributes and signature.

Class of Individuals: Aboriginal entrepreneurs, representatives of businesses including Aboriginal Financial Institutions, National Aboriginal Economic Development Board and other partners, such as federal, provincial/territorial institutions and private organizations.

Purpose: The personal information is used to process requests for: financial assistance, business information and resource materials, and referrals to other possible sources of financing or business support. Personal information is collected pursuant to the Indian Act.

Consistent Uses: With appropriate notification of individuals, AANDC may share some information with Aboriginal Financial Institutions including Aboriginal Capital Corporations, Aboriginal Community Futures Development Corporations and other Aboriginal-owned or controlled lending institutions. Some of these organizations act as third-party delivery agents for the Aboriginal Business Canada program, primarily in rural and remote communities. Some information may be shared with federal and provincial/territorial institutions that are partners in this program including Industry Canada, Western Economic Diversification Canada, Business Development Bank of Canada, and Statistics Canada (for research/survey purposes). Some information may also be shared with private sector organizations, including: the National Aboriginal Economic Development Board (NAEDB), which reviews and provides recommendations on proposals involving large investments and guides the program in setting funding priorities; and the Canadian Executive Services Organization (CESO) to deliver personalized mentoring services to youth entrepreneur clients.

Information may be used for evaluation, research and/or statistical purposes.

Retention and Disposal Standards: Records will be retained for five years after the last administrative action and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 76/009

Related Record Number: AANDC LED 802

TBS Registration: 20091054

Bank Number: AANDC PPU 901

Business Capital and Support Services

This sub-program contributes to the expected result of Aboriginal Entrepreneurship Program primarily through the provision of funding. Funding is provided to a national network of Aboriginal Financial Institutions (AFI's), Aboriginal entrepreneurs and organizations and non-Aboriginal organizations establish and maintain capital for Aboriginal business development. Funding also support ongoing capacity to deliver business development services. The expected results of this sub-program are a sustainable network of AFIs delivering business development services, provision of both non-repayable and repayable financing to Aboriginal entrepreneurs and communities and support for the creation or expansion of small and medium-sized businesses.

Fiscal Policy

Description: Includes records related to intergovernmental fiscal transfer programs in Canada between Canada and self-governing Aboriginal groups. Description and analyses of fiscal relationships involving Canada, Aboriginal groups, provinces and territories and of the status of discussions and/or negotiations or processes related to developing fiscal relations in the context of future self-government arrangements.

Note: Formerly Record Number INA CGI 001.

Document Types: Federal and AANDC policies and programs, fiscal relations policies and issues, fiscal relations negotiation tables, taxation issues, administrative, financial and personnel matters, workshops, meetings, conferences, and studies (public sources, para-public institutions and academic sources).

Record Number: AANDC TAG 001

Business opportunities

This sub-program contributes to the expected result of Aboriginal Entrepreneurship Program by facilitating Aboriginal businesses access to public and private sector business opportunities. Pursuant to the federal Procurement Strategy for Aboriginal Businesses (PSAB), this sub-program enhances Aboriginal business participation in the federal procurement process by promoting and influencing federal departmental contract opportunities set asides and facilitating the bidding process for qualified Aboriginal businesses that support federal government priorities. In addition, the sub-program supports the identification of other public and private sector business opportunities and facilitates Aboriginal access to these opportunities through a variety of partnership and participation-based approaches. The expected result of this sub-program is that qualified Aboriginal businesses win federal and non-federal procurement contracts.

The Procurement Strategy for Aboriginal Business

Description: Includes records related to the Procurement Strategy for Aboriginal Business (PSAB) that seeks to increase the number of Aboriginal suppliers bidding for and winning federal government contracts. PSAB is also leveraged to provide Aboriginal businesses with market driven opportunities outside of federal government procurement.

Note: Formerly record number AANDC SEP 132

Document Types: Procurement strategy, communications, advocacy activity reports, supplier development and sector studies, stakeholder information studies, statistical data, annual reports, contracts, memorandum of understanding, interdepartmental agreements and statements of work and research designed to promote Aboriginal procurement within the federal government.

Record Number: AANDC LED 132

Aboriginal Business Directory

Description: Includes records related to businesses registered in the Aboriginal Business Directory through Industry Canada's Canadian Company Capabilities. This directory allows businesses to self-declare as Aboriginal and to compete in the bidding process for federal contracts through the Procurement Strategy for Aboriginal Business. Registration must be renewed every two years.

Note: Businesses registered in the Aboriginal Business Directory are subject to compliance audits. Description of the Aboriginal Business Directory Personal Information Bank is currently under development.

Document Types: Name of the business, name(s) of the owner, data provider, or other business contact(s), business contact information (phone, address, fax, email) of owner(s), employee(s), website(s), sector or industry information.

Record Number: AANDC LED 1501

Procurement Strategy for Aboriginal Business Compliance Audits

Description: Includes records related to compliance auditing of businesses which have registered in the Aboriginal Business Directory, or have self-declared as an Aboriginal business when it has been the first or second bid of a federal contract but which are not in the Aboriginal Business Directory. Compliance audits are undertaken prior to (pre-award), after (post-award) or randomly selected from the Aboriginal Business Directory.

Note: Compliance audits are mandated by Cabinet, and are carried out by third-party contracted auditors on behalf of the Department. Description of the Procurement Strategy for Aboriginal Business Compliance Audits Personal Information Bank is currently under development.

Document Types: Interpretation bulletins, correspondence, legal opinions, audit reports and audit analysis. Business information: owner(s) name(s), business contact information (phone, address, fax, email), articles of incorporation, minutes from board of director meetings, business tax records, business financial records, invoices, contract details, payroll records.

Record Number: AANDC LED 1502

Community Economic Development

Supporting community development leads to greater participation in the economy and improved economic prosperity for Aboriginal Canadians. This Program is guided by the Federal Framework for Aboriginal Economic Development and its vision of Enhancing the Value of Aboriginal Assets, and supports activities that promote conditions for economic development. In playing this key support role, Community Economic Development programming expects to promote greater self-reliance and participation in the mainstream economy and community well-being.

Lands and Economic Development Services

This sub-program contributes to the expected result of Community Economic Development Program by providing critical support for communities to effectively build and manage a solid land base for economic development. Incentive-based funding will encourage and support First Nations who wish to take on additional land-management responsibilities under the Indian Act. It also supports an effective transition toward greater autonomy through modern land-management tools such as the First Nation Land Management Act and the First Nations Oil and Gas and Moneys Management Act. Targeted funding is available to support training, capacity development, planning, and land and environmental management. The expected results is enhanced land and environment management and economic development capacity for First Nation and Inuit communities.

Lands and Economic Development Services Program (LEDSP)

Description: Includes records related to the management and implementation of the program, such as operational plans, documents for reviewing proposals, reporting, data management, funding, and correspondence with First Nations. These records are created, captured and maintained in fulfilling this function.

Note: LEDSP consolidates existing AANDC programs, including the Community Economic Development Program (AANDC LED 081), Community Support Services Program (AANDC LED 1102), the Lands Environmental Action Fund (related records under AANDC LED 1015), First Nations Land Management Regime (AANDC LED 100), land management under the Indian Act through Reserve Land and Environment Management Program, Regional Lands Administration Program (RLAP) and 53/60, and First Nations Oil and Gas Moneys Management Act (AANDC LED 096)

Document Types: Program management materials and supporting documentation such as project status reports, compliance frameworks, briefing notes, correspondence with First Nations, agreements, program manuals and communications materials.

Record Number: AANDC LED 1402

Additions to Reserves

Description: Includes records related to additions to reserves proposals that are reviewed to ensure that all policy requirements have been addressed.

Document Types: Briefing notes, memoranda, procedures and policy.

Record Number: AANDC LED 1018

Natural Resources Development

Description: Includes records related to renewable and non-renewable resource development activities on and off reserves including but not limited to managing legal obligations of the Crown by administering the natural resources-related provisions of the Indian Act, the Indian Timber Regulations, the Indian Timber Harvesting Regulations and the Indian Mining Regulations, which secure economic benefits for First Nations. Mineral inventories, contribution funding for resource development initiatives, and timber and mineral development policies and procedures. 

Note: Formerly record number AANDC LTS 076

Document Types: Indian Reserve timber and mineral related documents including draft discussion papers, briefing material, correspondence, timber and mineral guidelines and directives.

Record Number: AANDC LED 076

Environmental Management

Description: Includes records related to environmental management on reserves such as, environmental reviews, solid waste management, departmental operations and on-reserve First Nations assets.

Note: Includes former record number AANDC LED 1015

Document Types: Project documents (including project description forms, simple review forms, detailed review forms), agreements, and proposals, tenders, environmental site and other assessments, reports, enquiries, memorandums, policies, directives and guidance, maps, photos, presentations, briefing notes, Parliamentary support documents, plans and funding submissions.

Record number: AANDC LED 131

Investment in Economic Opportunities

This sub-program contributes to the expected result of Community Economic Development Program by providing critical support for communities to support great Aboriginal participation in large and complex economic opportunities. Targeted investments provide funding for First Nation and Inuit communities for a range of activities to support communities' pursuit of economic opportunities (including the adoption of regulations for complex commercial and industrial development projects through the First Nation Commercial and Industrial Development Act ). These activities are crucial to partnering with the private sector and other levels of government to effectively participate in and benefit from such economic opportunities. The expected result of this sub-program is that private sector partnerships and investments will occur within First Nation and Inuit communities.

Community Opportunity Readiness Program

Description: Includes records related to the management of project-based, proposal driven support for those economic opportunities identified by First Nation and Inuit communities.

Document Types: Statement of intents, proposals including business plans, budgets and cash flow projections, economic development plans, land use plans, project status reports, briefing notes, project assessment and summary reports, correspondence (emails, letters, etc.) with First Nations and other stakeholders, Band Council Resolution, reports, studies, evaluation criteria, policies and funding amendments.

Record Number: AANDC LED 1101

Business Opportunities (Aboriginal Entrepreneurship Program)

Description: Includes records related to the Initiative seeks to increase Aboriginal business/self-employment participation in the Canadian economy by forging new and effective partnerships among Aboriginal businesses, industry and government, by assisting Aboriginal capacity and competitiveness development, by fostering Aboriginal businesses' access to procurement and contracting opportunities inside and outside the government. This initiative is business focused.

Document Types: Funding application templates including proposal, budget and cash flow, FNITP Data Entry Information, communications, advocacy, funding agreements, LED Operations Finance Sub-Committee Meeting General Assessments – Part B, terms and conditions, progress reports.

Record Number: AANDC LED 085

Taxation

Description: Includes records related to documents kept by Band Governance on property taxation bylaws adopted by First Nations.

Note: Formerly record number AANDC LTS 091

Document Types: All matters related to property taxation and business licensing on reserve lands are handled by the First Nations Tax Commission (FNTC).

Record Number: AANDC LED 091

Oil and Gas Management

Description: Includes records related to the management of oil and gas rights on First Nation lands including oil and gas agreements with companies, environmental reviews, royalty information, audits, and financial information related to moneys received as a result of oil and gas operations, funding arrangements.

Document Types: Correspondence, oil and gas agreements, environmental reviews , geological, production royalty and audit information, financial information on moneys resulting from oil and gas operations, regulations, policies, and procedures.

Record Number: AANDC LED 1103

First Nations Commercial and Industrial Development (FNCIDA)

Description: Includes records related to the First Nation Commercial Industrial Development Act that allows the federal government to produce regulations for complex commercial and industrial development projects on reserves. The Act essentially provides for the adoption of regulations on reserves that are compatible with those off reserves.

Document Types: Parliamentary support material and project files including regulatory and funding submissions for legislative development and implementation of the program, E-mails, briefing notes, legal opinions, presentations, enquiries log and speaking points, and proposals.

Record Number: AANDC LED 1110

Legislation, Policy and Program Development Information

Description: Includes records related to resource data and relevant federal, provincial and private sector program and policy information that might affect or influence the administration and management of natural resources on Indian lands.

Note: Formerly record number AANDC LTS 106

Document Types: Federal, provincial and private sector program and policy information.

Record Number: AANDC LED 106

Economic Development Policy, Research and Coordination

Description: includes records related to the coordination and the implementation of the Federal Framework for Aboriginal Economic Development, including briefing materials and notes, policy papers and memorandums that support targeted federal investments in key sectors under the Strategic Partnerships Initiative, the work of the National Aboriginal Economic Development Board (NAEDB), and undertakes policy, coordination, consultations, stakeholder engagement, and policy research activities.

Note: Formerly Record Number INA SEP 086 and INA AED 086

Document Types: Briefing notes, policy papers, memorandums, data analysis and databases and related communications materials. Aboriginal economic development frameworks, policies, programs, policy research, meetings, briefing notes, memoranda, presentations, enquiries, speaking points, plans, and parliamentary support materials.

Record Number: AANDC LED 1104

Indian Economic Development Fund (Direct and Guaranteed Loans)

Description: Contains personal and financial information on Indians, as defined in the Indian Act, or on other persons who qualify

for financial assistance under the Indian Economic Development Fund. As of April 1, 1990, direct loans to incorporated businesses are no longer made by AANDC. Guarantees are made to individual Indian proprietors.

Class of Individuals: Indians, as defined in the Indian Act, or other persons who qualify for financial assistance under the Indian Economic Development Fund.

Purpose: The information is used for the control and evaluation of transactions under the Indian Economic Development Fund.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for six fiscal years after the date when each case file is closed and are then destroyed.

RDA Number: 2000/001

Related Record Number: AANDC LED 1105

TBS Registration: 002519

Bank Number: AANDC PPU 075

Administration of Reserve land

This sub-program contributes to the expected result of Community Economic Development Program through : the registration of rights and interests in reserve lands ; the Federal Management of Oil and Gas Interests in Reserve Land program, which provides management and regulation for oil and gas development on First Nation reserve lands through Indian Oil and Gas Canada defining reserve boundaries; and, the administration of land management policies and processes, including additions to reserve. AANDC also administers band moneys (capital and revenue moneys) held within the Consolidated Revenue Fund for the use and benefit of bands and their members. Band moneys are managed pursuant to sections 61 to 69 of the Indian Act. The expected result of effective administration of reserve land is to ensure that the foundational tools for community and economic development are in place and that First Nations benefit from the administration of reserve land.

Treaty Land Entitlement

Description: Includes records related to treaty land entitlement, policy and specific processes.

Note: Formerly Record Number INA CGI 600.

Document Types: Saskatchewan Treaty Land Entitlement Framework Agreement, Manitoba Treaty Land Entitlement Framework Agreement, policies, correspondence, briefing material, presentations, guidelines, documents relating to specific Treaty Land Entitlement claims and the negotiation of Treaty Land Entitlement claims, and third-party interests.

Record Number: AANDC TAG 600

Indian Lands Registry

Description: Includes records related to the management, surveys and location of Indian reserves across Canada.

Note: Formerly Record Number INA LTS 111.

Document Types: Leases, permits, deeds, mortgages, letters patent, certificates of allocation, licenses, promissory notes, ministerial orders, court orders, provincial Orders in Council, right of way agreements, death certificates, administrative memos, affidavits, amongst others.

Record Number: AANDC LED 111

Indian Lands Registry

Description: Includes records related to information and documentation pertaining to the management, surveys and location of Indian reserves across Canada. More specifically, the registry contains instruments and documents that grant or change interests in Indian reserves and designated and surrendered lands, including information about the title or status of lands. Personal information may include name, contact information and signature.

Class of Individuals: Individuals with interests in Indian reserves and designated and surrendered lands.

Purpose: The personal information is used to establish a permanent record of all transactions affecting Indian lands. Personal information is collected pursuant to sections 21 and 55 of the Indian Act.

Consistent Uses: AANDC PPU 090 shares information with AANDC PPU 110 for validation and data matching purposes.

Retention and Disposal Standards: Records are retained indefinitely by the department.

RDA Number: 99/026

Related Record Number: AANDC LED 111

TBS Registration: 002521

Bank Number: AANDC PPU 090

Monitoring and Compliance of Reserve Land Instruments

Description: Includes records related to on reserve leases and permits. A computer application is used to monitor reserve land transactions carried out under the Indian Act. The personal information may include name, contact information and lease and permitting financial information.

Note: Bank formerly known as "Netlands."

Class of Individuals: General public and First Nations/Inuit.

Purpose: The personal information is used to comply with the terms and conditions of the leases and permits on reserve land. Personal information is collected pursuant to section 28, 37, 53, 58(3), 61 and 69 of the Indian Act.

Consistent Uses: The information may be used or disclosed for the following purposes: Name and contact information may be shared with Bands (first nation governments) for whom AANDC tracks the information.

Retention and Disposal Standards: Records will be retained for 5 years after the lease expires and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 99/026

Related Record Number: AANDC LED 111

TBS Registration: 002522

Bank Number: AANDC PPU 096

Clarification of Reserve Title

Description: Includes records related to land transactions that affect reserve boundaries through the adding or removal of land. Records are created, captured and maintained in fulfilling this function. The records include correspondence with First Nations, third parties, other federal government department and provincial government departments, survey plans, Memoranda of Understanding, settlement agreements, briefing notes, land title transfers, Orders in Council, regulations.

Document Types: Correspondence, settlement agreements, briefing notes, Order in Council submissions, sketches, survey plans and maps.

Record number: AANDC LED 1017

Contaminated Sites (on-reserve)

This sub-program contributes to the expected result of Community Economic Development Program by supporting the assessment and remediation of contaminated sites on reserve lands and on any other lands under the Department's custodial responsibility. The expected result of this sub-program are three-fold: the risk to public health and safety is decreased, First Nation land is available for development and federal liabilities related to the existence of contaminated sites are reduced.

Contaminated Sites Management Program South of 60

Description: Includes records related to the implementation of the Contaminated Sites Management Program which includes polices, directives, documents for planning, implementation, resourcing, training, site assessment/remediation/risk management and mitigation, data management and reporting, and evaluation and improvement.

Document Types: Annual sites detailed reports, emails, briefing notes, final reports, guidance documents, annual reports to Treasury Board on Environmental Liabilities, maps, photos, presentations.

Record number: AANDC LED 1016

Sustainable Development

Description: Includes records related to the planning and reporting for the Departmental Sustainable Development Strategy and input into the Federal Sustainable Development Strategy.

Note: Departmental Sustainable Development records are now described under our Internal Services, Management and Oversight section, via link to standard TBS Class of Record Planning and Reporting.

Document Types: Quarterly Reports

Record number: AANDC PSD 1009

Strategic Partnerships

The Strategic Partnerships Initiative (SPI) is an innovative, horizontal program intended to align federal efforts to support Aboriginal participation in complex economic opportunities, particularly large regional opportunities and major resource developments. SPI provides a mechanism for federal partners to collectively identify emerging opportunities, target investment decisions, and streamline program application and approval processes to support Aboriginal communities at the early stages of large and complex economic opportunities. In doing so, the initiative also helps build closer partnerships with non-federal partners, including provincial and territorial governments, the private sector, and Aboriginal communities. SPI contributes to the Land and Economy Strategic Outcome by aligning federal efforts, leveraging investments from other levels of government and the private sector, and addressing gaps in programming to ensure that Aboriginal Canadians can participate in, and benefit from, priority regional opportunities and major resource developments.

Strategic Partnerships

Description: Includes records related to the Aboriginal Economic Development Strategic Partnerships Initiative that involves 13 federal signatory departments and agencies and addresses gaps in federal programming to ensure that Aboriginal Canadians can participate in and benefit from priority regional opportunities and major resource developments. Records relate to the governance and management of a horizontal program supporting complex large scale economic development projects across Canada.

Document Types: Research documents and reports, environmental scans, opportunity profiles, program proposals, proposal synopsis and rankings, meeting agendas and records of decision, interdepartmental letters of agreement and budget transfer document, project assessment and summary reports, funding arrangements, initiative strategies, action plans and work plans, detailed budget forecast, financial reports, funding arrangements, initiative strategies, action status report, program policies and procedures, audits, evaluations and action plans, correspondence with clients, partners and stakeholders, presentations and briefing notes.

Record Number: AANDC LED 1105

Infrastructure and Capacity

This Program supports First Nation communities in acquiring, constructing, owning, operating and maintaining a base infrastructure that protects their health and safety and enables their engagement in the economy. The Emergency Management Assistance sub-program supports the four pillars of emergency management on reserve: mitigation, preparedness, response and recovery. Other sub-programs provide funding and advice to support housing, capacity building, and community infrastructure, including water and wastewater systems, education facilities, roads and bridges, electrification, and community buildings. Ultimately, this program enables First Nations to participate more fully in the Canadian economy by establishing a base of safe infrastructure that meets established standards, and housing and infrastructure that meets the needs of First Nation communities as well as supporting the four pillars of emergency management.

Capital Facilities and Maintenance Program

Description: Includes records related to assistance to First Nations for the planning, design, construction, acquisition, and operation and maintenance of basic infrastructure and capital facilities on reserves. This includes water supply and sewers, roads, electrification, fire protection services, schools, and community buildings. Data is stored in the Integrated Capital Management system. Records kept include related policies, level of service standards and correspondence.

Note: Formerly Record Number INA SEP 087. Data is stored in the Integrated Capital Management System.

Document Types: Policies, procedures, performance management framework, best practices, protocol, progress reports, site visit reports, asset reports, asset condition reports, proposals, submissions, contracts, investment plans, correspondence, briefing notes, memoranda, records of meetings, engineering briefs, business cases.

Record Number: AANDC RO 087

Water and Wastewater

This sub-program provides funding for the planning, design, construction, acquisition, operation and maintenance of water and wastewater systems, including: water supply, treatment and distribution; and wastewater collection, treatment and disposal. It also provides funding for co-ordination training and capacity building for activities related to water and wastewater facilities; identification of on-reserve water and wastewater infrastructure needs; development of water and wastewater infrastructure capital plans; and, the design and ongoing implementation of management practices for water and wastewater facilities maintenance. The goal is to support First Nations in meeting health and safety standards and providing their residents with similar levels of service as those in off-reserve communities. First Nations identify their priorities and needs and present project proposals to the Department. Funding is provided for projects based on a priority assessment.

First Nations Water Management Strategy

Description: Includes records related to water and wastewater services, research and policy analysis, program guidelines, operation and maintenance of facilities, and training of operators. An Action Plan based that seeks to improve the safety of water supplies in First Nation communities.

Note: Formerly Record Number INA SEP 403.

Document Types: Policies, procedures, performance management framework, best practices, protocol, progress reports, site visit reports, asset reports, asset conditions reports, water and wastewater inspection reports, assessments, proposals, submissions, contracts, investment plans, correspondence, briefing notes, records of meetings, engineering briefs.

Record Number: AANDC RO 403

Water and Wastewater Operators

Description: This bank describes information that is used in support of Aboriginal Affairs and Northern Development's Water and Wastewater Action Plan. The personal information may include name, contact information, educational information and individual's position within the band office, water or wastewater facility, management and certification training, operators' levels, and test results of certification.

Note: Personal information is stored in the Operators module of the Integrated Capital Management System (ICMS).

Class of Individuals: Qualified individuals hired by the First Nations as water and wastewater system operators.

Purpose: The personal information is used to support the operation and maintenance of First Nations water and sewer facilities and for the identification and training of staff, including water treatment plant operators. Personal information is collected pursuant to section 81 of the Indian Act.

Consistent Uses: The information may be used or disclosed for the following purposes: evaluation.

Retention and Disposal Standards: Records will be retained for 30 after the last administrative action and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA Number: 76/009

Related Record Number: AANDC RO 403

TBS Registration: 20090258

Bank Number: AANDC PPU 602

Education Facilities

This sub-program supports the provision of funding for the planning, design, construction/acquisition, renovation, repair, replacement, operation and maintenance of band-operated elementary and secondary education facilities (including school buildings, teacherages and student residences) and any related facility services. This sub-program also supports the provision of funding for the acquisition, replacement, and repair of furniture, equipment and furnishing for schools, teacherages and student residences; and for the identification of education facility needs, and the development of education facility plans; and the design and ongoing implementation of maintenance management practices. As well, this sub-program supports the provision of funding for agreements with provincial school boards for the planning, design, construction and acquisition of facilities, for the elementary and secondary education of First Nation children.

Education Facilities

Description: Includes records related to the provision of funding for the planning, design, construction/acquisition, renovation, repair, replacement, operation and maintenance of federally- or band-operated elementary/secondary education facilities (including school buildings, teacher ages and student residences), and any related facility services. This includes the identification and acquisition of necessary land rights. Also contains records relating to the provision of funding for the acquisition, replacement, and repair of furniture, equipment and furnishing for federally- and band-operated schools, teacherages and student residences and for the identification of education facility needs and the development of education facility plans and the design and ongoing implementation of maintenance management practices. Includes records relating to the provision of funding for agreements with provincial school boards for the planning, design, construction and acquisition of facilities, for the elementary/secondary education of Indian children (as identified under the Indian Act).

Note: Formerly Record Number INA ESD 1021

Document Types: Policies, procedures, performance management framework, best practices, progress reports, site visit reports, asset conditions reports, proposals, contracts, statements of work, proposals, evaluation criteria, investment plans, correspondence, briefing notes and memoranda, records of meetings, engineering briefs.

Record Number: AANDC RO 1021

Housing

This sub-program supports the provision of funding to First Nations to plan and manage their housing needs, including the design, construction and acquisition of new housing units as well as renovation of existing housing units. The goal of this sub-program is to work with First Nations to increase the supply of safe and affordable housing to achieve better housing outcomes for their residents.

On-Reserve Housing Policy

Description: Housing assistance for First Nations and training and integration with related programs such as economic development and community infrastructure. Includes records related to housing policy, program directives, project proposals, program reporting and community case studies.

Note: Formerly known as Record Number INA SEP 404

Document Types: Policies, procedures, performance management framework, best practices, progress reports, asset reports, proposals, submissions, contracts, correspondence, briefing notes.

Record Number: AANDC RO 404

Indian and Inuit Off-Reserve Housing Assistance Program

Description: Contains personal and financial information on registered Indians who received loans from the Department. This program was discontinued in 1985.

Class of Individuals: Indians and Inuit Participating in the Off-Reserve Housing Assistance Program.

Purpose: The purpose of this bank is to establish a record of Indian and Inuit off-reserve housing and to administer loans within the terms and conditions of the program.

Consistent Uses: No consistent uses

Retention and Disposal Standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.

RDA Number: 76/009

Related Record Number: AANDC RO 404

TBS Registration: 002508

Bank Number: AANDC PPU 005

On-Reserve Housing Program

Description: Contains personal information on subsidies and loan details for which a Ministerial Guarantee has been provided. Recipients are as defined in Order in Council P.C. 1999-2000, dated November 4, 1999.

Class of Individuals: Persons registered under the Indian Act

Purpose: The purpose of this bank is to establish records of loans for housing from the Canada Mortgage and Housing Corporation (CMHC), a lender approved pursuant to the National Housing Act (NHA), made to applicants living on land as defined in the terms and conditions approved by the Order in Council P.C. 1999-2000, dated November 4, 1999. Loans are then monitored and administered under the terms of the Ministerial Guarantee.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.

RDA Number: 76/009 and 88/003

Related Record Number: AANDC RO 404

TBS Registration: 002509

Bank Number: AANDC PPU 011

Other Community Infrastructure and activities

This sub-program helps fund the planning, design, construction, acquisition, operation and maintenance of community infrastructure assets and facilities. It provides funding for co-ordination, training and capacity building for activities related to community infrastructure assets and facilities. The goal is to support First Nations in meeting health and safety standards and providing their residents with similar levels of service to those in off-reserve communities. First Nations identify their priorities and needs and present project proposals to the Department. Funding is provided for projects based on a priority assessment.

Renewable Energy and Energy Efficiency

The ecoENERGY for Aboriginal and Northern Communities Program supports Aboriginal and Northern communities, including off-grid communities, to reduce greenhouse gas emissions through the integration of proven renewable energy technologies, such as residual heat recovery, biomass, geothermal, wind, solar and small hydro. The sub-program provides funding for the design and construction of renewable energy projects integrated with community buildings, and for the feasibility stages of larger renewable energy projects.

ecoENERGY for Aboriginal and Northern Communities

Description: Includes records related to projects addressing greenhouse gas emissions from energy production and use in Aboriginal and Northern communities, including off-grid communities.

Note: Formerly known as Aboriginal and Northern Climate Change Program, Aboriginal and Northern Community Action Program

Document Types: Briefing notes, presentations, project proposals, project proposal submission criteria and templates, evaluation criteria and project assessment results, funding and other financial arrangements, correspondence to and from project proponents, contractual arrangements, contribution agreements, project reports on program policies and operational procedures.

Record Number: AANDC NAO 1044

Emergency Management Assistance

This sub-program promotes the protection of the health and safety of on-reserve First Nations residents as well as their lands and critical infrastructure. The Emergency Management Assistance Program (EMAP) promotes the four pillars of emergency management: mitigation, preparedness, response and recovery. Through EMAP, AANDC funds and oversees the reimbursement of eligible emergency management costs, provides timely and efficient situational awareness, and develops policy to support emergency management. EMAP promotes efficiency by accessing existing resources and services of provincial/territorial and First Nation emergency management partners to address on-reserve emergencies. EMAP reimburses these partners for eligible expenses.

Emergency Management for First Nations Communities

Description: Includes records related to AANDC's emergency and issue management Responsibilities in First Nation communities.

Note: Formerly Record Number INA CSS 090 and INA DMO 900

Document Types: Risk assessment plans and emergency management plans. Expenditures for: emergency management and search and recovery on compassionate grounds. Emergency Management and Wildland Fire Suppression agreements with provinces/territories or other emergency management organizations. Situational awareness products including: notifications, weekly summary reports, weekend reports, situation reports, Annual Incident Reports, and ministerial briefing material. This includes maintaining a data base on past emergencies. Post-event (after-action) reports for events to which AANDC played a role in emergency and issue management. Standard Operating Procedures, Policy and Planning guidelines.

Record Number: AANDC RO 090

Manitoba Northern Flood Agreement

Description: Includes records related to advice and assistance to Manitoba First Nations on the Northern Flood Agreement and related developments of the Churchill Nelson Rivers Diversion Project.

Note: Formerly Record Number INA LED 136

Document Types: Flood and water control plans and maps, resource development impacts, environmental assessment and documents relating to settlement negotiations.

Record Number: AANDC RO 136

Urban Aboriginal Participation

This Program supports the participation of urban Aboriginal individuals and communities in the economy. The Program is comprised of two streams: Community Capacity Support and Urban Partnerships. Community Capacity Support provides funding to urban Aboriginal community organizations to establish a strong and stable base from which to deliver initiatives that increase the participation of urban Aboriginal people in the economy. Urban Partnerships encourages partnership development and community planning, making investments in projects that increase the participation of urban Aboriginal people in the economy. In order to achieve more substantive outcomes in urban Aboriginal communities, the program collaborates with key stakeholders to undertake strategic planning, articulate outcomes for communities, identify priorities, and jointly implement initiatives. In its approach, the Program provides a vehicle by which the federal government can work with other governments, urban Aboriginal organizations, and other stakeholders to support urban Aboriginal individuals and communities in pursuing social and economic opportunities.

Urban Aboriginal Participation

Description: Includes records related to two funding programs; Community Capacity Program and the Urban Partnerships Program. This includes Terms and Conditions, research/discussion papers, funding arrangements/agreements with recipients and/or provincial governments, Performance Measurement Strategy Social Development Programs, correspondence, emails, briefing notes, memos, backgrounders, fact sheets, presentations, media lines and communications strategies, question period cards, agendas, minutes of meetings, project applications, work plans, risk assessments, due diligence reports, interim and final activity reports and budgets. Records also contain policy related documents such as briefing notes, policies, research and operational procedures.

Note: Formerly Record Number AANDC RO 900.

Document Types: Project applications, proposals, budgets, financial forecasts and statements, risk assessments, due diligence reports, work plans, briefing notes, policies, research and operational guidelines.

Record Number: AANDC ESDPP 900

Northern Governance and People

This Program strengthens the North's communities and people by devolving to territorial governments responsibilities for lands and natural resources; by fostering effective intergovernmental relations with territorial governments and providing support to Territorial Commissioners; by subsidizing the costs of nutritious perishable foods and other essential items in isolated Northern communities; by providing grants for hospital and physician services in Nunavut and the Northwest Territories; by working with Northern communities to identify the risks and challenges posed by climate change and by advancing interests of Canadians and Northerners through circumpolar forums. Canadians and Northerners will benefit with territorial governments ultimately having more control over their own affairs.

Political Development and Intergovernmental Relations

This sub-program facilitates the growth of strong, effective and efficient government structures in the North. The devolution of responsibilities for land and resource management to territorial governments will strengthen northern governance. This sub-program also supports legislation and policy initiatives, the advancement of intergovernmental processes, and the appointment of Territorial Commissioners and general federal-territorial relationships. As well, it ensures that circumpolar cooperation activities reflect Canadian interests, and grants are provided to territorial governments for hospital and physician services.

Territorial Socio-Economic and Financial Data

Description: Collection, compilation and statistical interpretation of socio-economic and public finance data for the Northwest Territories and Yukon.

Note: Formerly Record Number AANDC CFO 271.

Document Types: Data are published annually in Northern Indicators and then every five years following the Census in Northern Census Highlights.

Record Number: AANDC PSD 271

Federal-Territorial Agreements and Arrangements

Description: Includes records related to agreements and arrangements with the Yukon, Nunavut and Northwest Territories.

Note: Formerly Record Number INA NAP 166.

Document Types: Agreements and arrangements with the governments of the Yukon, Nunavut and Northwest Territories, and briefing materials providing supporting advice.

Record Number: AANDC NAO 166

Northern Political Development

Description: Includes records pertaining to political and constitutional development of the three territories. Records provide information and advice on governance, devolution, legislation and protocol.

Note: Formerly Record Number INA NAP 202.

Document Types: Briefing notes, other briefing materials, correspondence, Order-in-Council submissions, draft legislative amendments, funding agreements, protocol, process, planning documents, minutes, presentations, correspondence, emails and reports.

Record Number: AANDC NAO 202

Northern Policy Development

Description: These records contain policy analysis on a general range of policy issues related to federal responsibilities in the North.

Note: Formerly Record Number INA NAP 146.

Document Types: Correspondence, policy framework, studies, briefing notes, correspondence, emails, reports and other briefing materials.

Record Number: AANDC NAO 146

Northwest Territories Devolution

Description: Includes records related to devolution negotiations to transfer responsibility for land and water management and law-making powers to the Government of the Northwest Territories.

Note: Formerly Record Number INA NAP 100.

Document Types: Devolution negotiations documents, legislation supporting materials, protocol, process documents, planning documents, correspondence, briefing notes, decks, emails, reports, meeting agendas, presentation and other briefing materials providing supporting advice.

Record Number: AANDC NAO 100

Nunavut Implementation

Description: Records related to the creation of the Nunavut Territory and government on April 1, 1999, including: documentation pertaining to human resources planning and development, training, Inuit employment, infrastructure development, Nunavut implementation, legislation, heraldry, information technology, celebrations, the Interim Commissioner's role and responsibilities, the Nunavut Implementation Commission, the Partnering Arrangement with Nunavut Tunngavik Incorporated, the Office of the Commissioner of Nunavut, infrastructure and the Nunavut Regional Office staffing.

Note: Formerly Record Number INA NAP 140.

Document Types: Plans, reports, surveys, studies, statute revisions, meeting minutes, shared service agreements, briefing notes, legislation supporting materials, planning documents, lists, statements of work, proposals, budgets and correspondence.

Record Number: AANDC NAO 140

Nunavut Training

Description: Contains personal information on Inuit attending training programs. It includes their names, addresses, telephone numbers, age, gender, marital status, education, social insurance number and ethnic origin.

Note: Now related to Record Number AANDC NAO 140.

Class of Individuals: Inuit students attending training programs and whose studies are funded directly or indirectly by the Department.

Purpose: The information is issued to monitor and control the provision of training of Inuit for jobs in the Nunavut Government to April 2000.

Consistent Uses: No consistent uses.

Retention and Disposal Standards: Records are retained for five years from the end of training and are then transferred to Library and Archives Canada.

RDA Number: 78/032

Related Record Number: AANDC NAO 140

TBS Registration: 003921

Bank Number: AANDC PPU 020

Territorial Government Administration

Description: Includes records related to plans and policies for the development of the Northwest Territories and Nunavut governments and the evolution of these governments. Councils of the Northwest Territories and Nunavut - debates, elections, members, rules, territorial ordinances, legislative programs, devolution, and division of Northwest Territories, Nunavut and constitutional development.

Note: Formerly Record Number INA NAP 161. Public ordinances arranged by individual ordinance.

Document Types: Correspondence, funding agreements, reports, lists, legislation supporting materials, planning documents, policy framework, studies, briefing notes, other briefing materials, Territorial Council debate documents and territorial Legislative Assembly documents.

Record Number: AANDC NAO 161

Employment Northern

Description: The information includes workforce information on Northern projects, employers and the socio-economic aspects of Northern development (e.g. employment and recruiting, counselling and unions).

Note: Formerly Record Number INA NAP 276.

Document Types: Includes studies, surveys, reports, statistics, memoranda of understanding, correspondence, briefing notes and other briefing materials.

Record Number: AANDC NAO 276

On-the-Job Training

Description: Contains information on the training period, the individual's monthly allowances and a monthly evaluation by the training agency.

Note: Now related to Record Number AANDC NAO 276.

Class of Individuals: Northern Aboriginal peoples.

Purpose: The purpose of this bank is to maintain training agreements between northern Aboriginal peoples and training agencies. Records in the bank are restricted to northern Native people and are used to monitor each individual's progress.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for five years and are then transferred to Library and Archives Canada.

RDA Number: 78/032

Related Record Number: AANDC NAO 276

TBS Registration: 002536

Bank Number: AANDC PPU 170

Circumpolar

Description: Includes records related to the management of the international dimension of AANDC's Northern mandate, which seeks to strengthen governance and improve quality of life in Canada's North through active participation in multilateral (Arctic Council) and bilateral fora in the Arctic through various means: provision of policy and organizational support to Canada's Senior Arctic Officials (SAOs) and implementation of Canadian initiatives under the Arctic Council Sustainable Development Working Group (SDWG); coordination of the development and implementation of the Work Plan for the Memorandum of Understanding on Northern Development and Aboriginal Issues with Russia (completed September 2014); serving as the focal point for Northern Affairs Organization's contribution to AANDC's International Engagement Strategy and Action Plan; and promotion of the engagement of Aboriginal organizations in Arctic cooperation programs.

Note: Formerly Record Number INA NAP 396.

Document Types: Briefing notes, reports, action plan, strategic plan and memorandum of understanding

Record Number: AANDC NAO 396

Northern Economic Development

Description: Includes records related to the planning and development of programs to encourage economic development in the North.

Note: Formerly Record Number INA NAP 266.

Document Types: Studies, briefing notes, presentations, correspondence and committee minutes.

Record Number: AANDC NAO 266

Inuit Loan Fund

Description: Contains personal and financial information about individual applicants. Records in the bank concern Inuit exclusively.

Note: Now related to Record Number INA NAO 266.

Class of Individuals: This personal information concerns Inuit individuals, groups, companies and corporations (including co-operatives) applying for loans from the Inuit Loan Fund.

Purpose: The purpose of this bank is to record applications for loans from the Inuit Loan Fund.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for six fiscal years after repayment of the loan and are then transferred to Library and Archives Canada.

RDA Number: 78/032

Related Record Number: AANDC NAO 266

TBS Registration: 002528

Bank Number: AANDC PPU 136

Small Business Loan Fund

Description: Contains personal information on individuals applying for or receiving funds.

Note: Now related to Record Number AANDC NAO 266.

Class of Individuals: Individuals applying for or receiving funds.

Purpose: The purpose of this bank is to maintain records of small business loans in the Yukon Territory. It is also used to monitor the repayment of loans by individuals.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and Disposal Standards: Records are retained for 10 fiscal years after repayment of the loan and are then destroyed.

RDA Number: 78/032

Related Record Number: AANDC NAO 266

TBS Registration: 002529

Bank Number: AANDC PPU 140

Devolution of Health Services

Description: Includes records related to devolution negotiations to transfer the responsibility for health services, which have been devolved to each territorial government. Records may refer to: the process to negotiate and implement the transfer of health services; various positions taken by the federal and territorial government during the process; issues where there were common views or where differences arose; the health programs and responsibilities devolved to the territories and programs and responsibilities retained by the Government of Canada; hospitals and other facilities that were devolved; funding for the devolved health programs; assets transferred including human resources, records, contracts, and properties; correspondence among parties on relevant issues; outcomes from intergovernmental meetings; and key areas where Ministers were required to make decisions within the federal system and documents to support such decisions.

Note: Formerly Record Number INA NAP 203.

Document Types: Devolution transfer agreements, processes, lists, contracts, meeting agendas, minutes, program related documents, briefing notes, decks, and other briefing materials, correspondence and health devolution negotiations documents, as well as providing supporting advice.

Record Number: AANDC NAO 203

Hospital and Physician Services Northwest Territories and Nunavut

Description: Includes records related to the administration of financial grant agreements to reimburse the Government of the Northwest Territories and the Government of Nunavut for a portion of the territorial governments' costs in providing hospital services and physician services to Status Indians and Inuit residing in the respective territory. This includes administration of Annual Grant Agreements for Hospital and Physician Services for Aboriginal people in the territories.

Note: Formerly Record Number INA NAP 180

Document Types: Grant Agreements, briefing materials, correspondence, meeting agendas, minutes, correspondence and e-mails

Record Number: AANDC NAO 180

Nutrition North

This sub-program provides increased access to perishable nutritious foods in isolated northern communities through a retail subsidy. It is supported by an Advisory Board, which ensures that Northerners have a direct voice in the program. Eligible northern communities will benefit from improved access to healthy food.

Nutrition North Canada

Description: Includes records related to Nutrition North Canada, a retail subsidy program focused on increasing access to perishable, healthy food in isolated Northern communities that lack year-round surface transportation. Nutrition North Canada provides subsidies to retailers and suppliers (recipients) who have entered into contribution agreements with the program. Records include applications received from retailers and suppliers, contribution agreements entered into with recipients, data that corroborate compliance with the terms and conditions of the agreements, such as ensuring consumers benefit from the subsidy, and documents pertaining to the program's External Advisory Board.

Note: Replaces for former Class of Record, AANDC NAO 397, Northern Air Stage Program

Document Types: Application forms, contribution agreements, evaluation criteria, budgets, risk assessments, correspondence, memoranda, policies, briefings, audit reports, reports on shipping and pricing, advisory board meeting minutes and reports, and Health Canada nutritional education program documentation.

Record Number: AANDC NAO 1100

Climate Change Adaptation

This sub-program provides funding support to Aboriginal and northern communities, governments and organizations to assess vulnerabilities to climate change, develop adaptation plans, and develop related information and tools. The sub-program builds capacity at the community level and develops partnerships with territorial governments to address broad northern issues. The assessment of climate change impacts and adaptation planning enhances community resilience and facilitates the integration of climate change considerations into decision-making.

Climate Change Adaptation Program

Description: Includes records related to initiatives at the community level that assess the vulnerabilities of Aboriginal and Northern communities to the impacts of climate change. Program clients include community representatives, Aboriginal and Northern organizations and governments, research institutes, and non-government associations. Documents that support the delivery and work of the adaptation program largely through the submission of funding proposals are created, captured and maintained within AANDC.

Document Types: Briefing notes, presentations, project proposals, project proposal submission criteria and templates, evaluation criteria and project assessment results, funding and other financial arrangements, correspondence to and from project proponents, contractual arrangements, contribution agreements, project reports, program policies and operational procedures.

Record number: AANDC NAO 1008

Northern Science and Technology

This Program aims to support scientific research and technology in the North through programs and infrastructure to ensure domestic and international policy on key issues for the North is better informed by a scientific knowledge base. The focus of this program is: researching and monitoring contaminants and their impacts on the ecosystem and human health through the Northern Contaminants Program; assessing, managing and communicating scientific data and results, and contributing expertise to help inform public policy making and international controls on certain contaminants; and supporting work to establish the Canadian High Arctic Research Station. Northerners and all Canadians will benefit from a knowledge base that supports health and sustainable development and the positioning of Canada as an international leader in Arctic science and technology.

Northern Contaminants

This sub-program engages Northerners and scientists in researching and monitoring of long-range contaminants in the Canadian Arctic. The data generated by the Northern Contaminants Program is used to assess ecosystem and human health, and the findings of these assessments inform policy, resulting in action to eliminate contaminants from long-range sources. This supports the safety and security of traditional country foods that are important to the health of Northerners and northern communities. The sub-program also contributes to scientific data to contaminants-related international agreements and assessments, helping to position Canada as an international leader in Arctic science. These international agreements will improve the health of Arctic people and wildlife over the long term.

Northern Contaminants Program

Description: Includes records related to the Northern Contaminants Program (NCP) that document annual solicitation, review, funding and reporting of/from NCP projects, documentation associated with annual Calls for Proposals including strategic Blueprints, project proposals from applicants, proposal review tables, funding notification letters to applicants, comprehensive funding agreements with universities, territorial and northern provincial governments, and northern Aboriginal, interdepartmental letters of agreement with other government departments, financial reports from project leaders, annual synopsis of research reports from project leaders, and plain language project summaries, all of which are generated/maintained on an annual basis. Other publications are produced periodically and include Canadian Arctic Contaminant Assessment Reports, fact sheets, posters, and brochures.

Note: Formerly record number AANDC NCP 1041

Document Types: Calls for Proposals, subprogram Blueprints, proposal review/evaluation process and criteria, project proposals, proposal review tables, funding notification letters, comprehensive funding agreements, workshop agendas, presentations, interdepartmental letters of agreement, technical and plain-language publications, professional services contracts, financial reports, annual synopsis of research reports, project summaries, guidelines for responsible research, operational management guide, minutes of meetings, briefing notes, media lines and associated questions and answers, letters of support.

Record Number: AANDC NAO 1041

Science Initiatives

This sub-program works to position Canada as a leader in Arctic science through the establishment of the Canadian High Arctic Research Station. The Station will be a world-class, year-round, multidisciplinary facility on the cutting edge of Arctic issues that will anchor a strong research presence in Canada's Arctic to serve Canada and the world. It will advance Canada's knowledge of the Arctic in order to improve economic opportunities, environmental stewardship, and the quality of life of Northerners and all Canadians.

Advisory Committee on Northern Development

Description: Includes records related to the support of the Advisory Committee on Northern Development.

Note: Formerly Record Number INA NAP 156.

Document Types: Sub-committees on communications, science and technology, transportation, finance, employment of Native Northerners, northern training programs, agendas, and minutes.

Record Number: AANDC NAO 156

Northern Science Policy

Description: Records and information outline and support the delivery of the Canadian High Arctic Research Station (CHARS), including support to the activities of the CHARS and the transition for the new governance structure established by the Canadian High Artic Research Station Act, as well as documents for the design and construction phases of the project. The design and delivery of CHARS is a multi-phase project aimed at delivering a world-class research facility to improve our understanding of the northern environment. Other documentation supports the unit's engagement in various Arctic science policy initiatives underpinning Canada's Northern Strategy objectives, including collaborations and agreements with domestic and international partners and coordination of various committees.

Document Types: Documents in support of CHARS: feasibility study, design documents, tenders, construction plans, papers, correspondence and other decision documentation related to the science and technology program of CHARS Overall: briefing notes, presentations, agendas, meeting notes, agreements, memoranda of understanding, reports.

Record Number: AANDC NAO 1005

Northern Land, Resources and Environmental Management

This Program focuses on the management, sustainable development and regulatory oversight of the land, water, natural resources, and environment of the North, delivering on the Department's role as the Government of Canada's natural resource manager in Nunavut and the offshore, and its post-devolution responsibilities in the Northwest Territories and the Yukon. This Program involves: managing oil and gas resources development; supporting the sustainable management of active mineral exploration and development; supporting the sound management of contaminated sites, Nunavut and the few remaining AANDC-managed land and water areas in the North; and ensuring the completion of territorial land-use planning including zones for conservation, development and other uses. Northerners and Canadians will benefit from economic opportunities and sustainable development.

Petroleum and Minerals

This sub-program manages the petroleum and mineral resource interests of Northerners, Aboriginal peoples, and Canadians generally on federal lands in the Northwest Territories, Nunavut and the northern offshore. This is accomplished through the assessment and management of petroleum and mineral resources, collection of Crown royalties, participation in project assessments , land-use planning, and the promotion of Aboriginal participation in resource development. It regularly engages federal, territorial and Aboriginal organizations to consider socio-cultural and environmental sensitivities related to petroleum and mineral activities. This sub-program also manages rights issuance for new petroleum exploration rights, terms and conditions of exploration and production licenses, and maintains a rights registry that is open to the public.

Beaufort Regional Environmental Assessment

Description: Includes records related to the Beaufort Regional Environmental Assessment (BREA) that document funding and reporting on BREA's four-year implementation. Includes documentation associated with research projects, six working group's projects, funding agreements with universities and Aboriginal Organizations, interdepartmental letters of agreement with other government departments, annual financial reports and project progress reports, and contracts associated with BREA projects. Annual BREA summary progress reports are prepared and available in both official languages.

Note: The Beaufort Regional Environmental Assessment program ended on March 31, 2015. Policy documents will be retained when superseded for 20 years, all other program records will be retained for 10 years from the date of the last administrative action. All records will then be transferred to Library and Archives Canada.

Document Types: Research project proposals, funding notification letters, funding agreements, interdepartmental letters of agreement, professional services contracts, financial reports, annual summary progress reports, workshop reports, working group reports, briefing notes and press releases

Record Number: AANDC NAO 1300

Oil and Gas Lands

Description: Includes records relating to the control, development and management of oil and gas lands in the North. AANDC governs the allocation of Crown lands to the private sector for oil and gas exploration, sets and collects royalties, and approves benefit plans before development takes place in a given area. Benefit plans define oil and gas operators' policies and activities to maximize employment and training prospects for Northerners.

Note: Formerly Record Number INA NAP 306.

Document Types: Agreements, oil and gas rights including licenses and permits, correspondence, standard data on expenditures and revenues, reporting and forecasts, assessments, policies, project files, benefits plans and annual benefits reports, register of title documents, prospectus of Northern petroleum geology, Northern Oil and Gas Bulletins, and annual reports.

Record Number: AANDC NAO 306

Environmental Studies Research Funds

Description: Includes records related to the Environmental Studies Research Fund (ESRF) and AANDC's responsibility for management of the Northern component of the Fund.

Note: The ESRF is administered by Natural Resources Canada, which holds complete records demonstrating products of the ESRF.

Document Types: Meeting minutes, study publications and presentations, Ministerial briefings, correspondence, appointment letters, and budgets.

Record Number: AANDC NAO 1006

Pipelines

Description: Includes records related to pipelines for the department's focus on regulatory responsibilities under the Territorial Lands Act and the Mackenzie Valley Resource Management Act that include regulating and managing surface land activities on Crown land; and inspecting and enforcing the terms and conditions of water licenses and land use permits.

Note: Formerly Record Number INA NAP 201.

Document Types: Pipeline proposals, briefing notes, correspondence, reports, and studies.

Record Number: AANDC NAO 201

Northern Mining

Description: Includes records related to the administration of mineral tenures and mining. Records may refer to: mineral claims, prospecting permits, mining leases, mining royalties, inspections of mineral tenures, requests whereby the Minister is asked to review a decision made or an action taken under the Northwest Territories Mining Regulations and the Nunavut Mining Regulations,  mineral and coal procedures, coal exploration licenses, coal leases, coal permits, quartz mining records, amendments to regulations, companies working in the north, technical exploratory work reports, geological exploration, geology of the territories, information on prospecting, research on mining and exploration activities, exports, and reports, statistics, studies and surveys related to mining and exploration.

Note: Formerly Record Number INA NAP 286.

Document Types: Applications, claims, maps, letters, licenses, research papers, working notes, emails, permits and reports, spread sheets, regulations and related policy instrument, requests for copies of tenure records, procedure manuals, correspondence, royalty returns, audits, requests for ministerial reviews, briefing notes, transcripts of oral hearings, meeting notes, and decisions of the Official conducting reviews on behalf of the Minister.

Record Number: AANDC NAO 286

Northern Mining

Description: This bank describes information that is used in support of mineral rights administration and the collection of mining royalties. Personal information may include name, contact information, age, occupation, name of spouse, financial and medical information, other identification numbers, and signature.

Class of Individuals: Prospectors and their spouses and other mining industry personnel, agents, representatives of companies, corporations or associations, notaries public, commissioners for oaths, and witnesses.

Purpose: Personal information is used to administer the mineral and environmental programs, including the collection of royalties, and to establish an inventory of mining rights. Personal information is collected pursuant to s. 4 of the Department of Indian Affairs and Northern Development Act, the Northwest Territories Mining Regulations and the Nunavut Mining Regulations, under the s. 12 of Territorial Lands Act.

Consistent Uses: Royalty payment information will be shared with Public Works and Government Services Canada (PWGSC PCU 712 Receiver General Payments, PWGSC PPU 717 Receiver General Deposits) to process payments to the federal government. The information, excluding information related to the collection of mining royalties, is also used to maintain a public record of mineral rights and is open to public inspection in accordance with the terms stipulated in the Northwest Territories Mining Regulations and the Nunavut Mining Regulations. Information related to the collection of mining royalties may be disclosed where required under land claims agreement or under exchange agreements entered into by the Minister with other governments or aboriginal organizations for the purpose of administering the royalty regime. The information may also be used or disclosed for evaluation and reporting purposes.

Retention and Disposal Standards: Royalty records are retained for 30 years after last administrative use and are then transferred to Library and Archives Canada.

Non royalty records, excluding applications for prospecting permits, are retained for 10 years after last administrative use and are then transferred to Library and Archives Canada. Applications for prospecting permits are retained for 6 years after last administrative use and are then destroyed.

RDA Number: 2000/015

Related Record Number: AANDC NAO 286

TBS Registration: 20100112

Bank Number: AANDC PPU 806

Prospectors' Assistance

Description: Contains information about applicants that is supplied according to the Prospectors' Assistance Program Regulations.

Note: Now related to Record Number AANDC NAO 286. This program is currently inactive.

Class of Individuals: Individuals applying for the Prospectors' Assistance Program.

Purpose: The purpose of this bank is to record and maintain applications for the Prospectors' Assistance Program.

Consistent Uses: The bank is also used to monitor the Prospectors' Assistance Program.

Retention and Disposal Standards: Records are retained for six years after each case is closed and are then transferred to Library and Archives Canada.

RDA Number: 2000/015

Related Record Number: AANDC NAO 286

TBS Registration: 002533

Bank Number: AANDC PPU 155

Northern Mineral Policy

Description: Includes records related to the development and functioning of regional policies that impact exploration and sustainable development of mineral resources in northern Canada. Types of policies that may be included are mineral tenure policies, environmental approval processes, Aboriginal consultation and Impact and Benefit Agreements, fiscal regimes, mineral tax incentives, mineral potential, project assessment, commercialization and monitoring, further processing and smelter feasibility studies, and reclamation policies. It also includes records related to the development of policies encouraging exploration and orderly development of resources in Northern Canada.

Note: Formerly Record Number INA NAP 281.

Document Types: Briefing notes, emails, correspondence, presentations and reports, Northern Mineral Policy, regulatory reviews, fiscal regimes, mineral tax incentives, project assessments and project monitoring reports, and further processing and smelter feasibility studies and reclamation policies.

Record Number: AANDC NAO 281

Contaminated sites

This sub-program ensures that contaminated sites are managed to ensure the protection of human health, safety and the environment for all Northerners by assessing and remediating contaminated sites and supporting the employment and training of Northerners, particularly Aboriginal peoples.

Northern Contaminated Sites Program

Description: Includes records related to the Northern Contaminated Sites Program in the three Northern territories. Environmental site assessments, remediation activities, and monitoring activities are the key activities of this program at abandoned mines, exploration sites and military sites. The associated data system is the Integrated Environmental Management System (IEMS), a web-based data management system.

Note: Formerly known as the Arctic Environmental Strategy (1991-1996)

Document Types: Identification, assessment and remediation reports; remedial action plans, monitoring reports, and closure reports; policies, corporate procedures, and guidance documents; briefing notes and presentations; correspondence; legal opinions; performance and program reports; meeting records; financial reports and forecasts; contracts, statements of work, and proposals; requests for proposals; standing offer agreements; comprehensive funding agreements; interdepartmental letters of agreements; and professional service contracts.

Record number: AANDC NAO 1007

Land and Water Management

This sub-program manages the land and water interests of Northerners, Aboriginal peoples and other Canadians in Nunavut and in lands managed by the Department in the Northwest Territories and Yukon. This is achieved through development, approval and implementation of sound land use plans, environmental monitoring, administration of land rights, provision of inspection and investigation services for land use permits and water licenses, and management of their securities.

Northern Water Resources

Description: Includes records related to the development, implementation, and interpretation of legislation and policy relating to water resource management in the North. Information on the management of water resources in the North includes water licenses, trans-boundary water management agreements, and the collection of data on water quality and quantity through the Hydrometric Network, and specific studies and programs such as the Northern Water Resources Studies Program. Also contains information on international and interdepartmental committees regarding arctic offshore waters and records of securities and agreements held under the Arctic Waters Pollution Protection Act. Control, development and management of water resources in the Northwest Territories and Nunavut are included.

Note: Formerly Record Number INA NAP 251.

Document Types: Water licenses, briefing notes, correspondence, meeting records, presentations, policy, legislation and regulations, reports, studies and surveys, financial contracts, and agreements.

Record Number: AANDC NAO 251

Northern Resource Legislation, Policy and Planning Regulatory Review

Description: Includes records related to expertise and advice on Northern resource management issues, interpreting legislation and mandate and governance issues related to Northern boards. This activity includes providing input on unsettled land claims and assistance with formal negotiations. Records also describe the development, review and amending of resource management legislation (regulatory reviews and processes) regulations and pieces of legislation with respect to settled land claim agreements.

Note: Formerly Record Number INA NAP 321.

Document Types: Briefing notes, presentations, correspondence, Memoranda to Cabinet, Treasury Board Submissions, articles, reports, departmental positions/advice, communication documents/strategies, meeting agendas, internal analysis documents, policy research/papers, work plans, consultation strategies/documents, draft legislation, and legislation.

Record Number: AANDC NAO 321

Exploration and Geological Services

Description: Includes records related to the production and dissemination of geological information for the Northwest Territories and Nunavut. Maps and technical geology reports are prepared by the regional geoscience offices. Published and unpublished maps and reports are open for viewing by the public. This includes the representation work reports submitted by mineral tenure holders, who are responsible for reporting geological work in order to maintain their mineral tenure. Records also include specialized libraries for air photos and drill cores.

Note: Formerly Record Number INA NAP 296.

Document Types: Maps and reports and (including open-file maps and reports and those submitted for representation work requirements) and, also, specialized libraries for air photos and drill cores.

Record Number: AANDC NAO 296

Environmental Assessment, Conservation and Land Use Planning

Description: Includes records related to the protection, monitoring and conservation of natural resources, cultural lands, the northern environment and the health and welfare of northerners, Aboriginal People, and Canadians generally on federal lands in the Northwest Territories, Nunavut and in the northern offshore. This activity provides subject matter expertise for policy development, land use planning, environmental assessment and environmental monitoring programs or initiatives. The activities constitute participation in the established land and water management processes within Nunavut and the Northwest Territories, and directly through Aboriginal and public consultation in environmental assessments and the issuance of the appropriate authorities as outlined in applicable legislation and regulations.

Note: Formerly record number AANDC NAO 1042, AANDC NAO 1043 and AANDC NAO 261

Document Types: Environmental assessments, draft and final Northern land use plans, land use planning reviews and implementation documents, land use agreements and maps, correspondence, briefing notes, presentations, departmental positions/advice, communication documents/strategies, internal analysis documents, policy research/papers, strategic plans, state of knowledge reports, scientific publications, traditional knowledge publications, work plans, contracts, statement of work, monitoring protocols, guidance documentation, evaluation criteria, and requests for proposals

Record Number: AANDC NAO 1401

Northern Lands

Description: Includes records related to the protection, conservation, management and administration of territorial lands under the control of the Department.

Note: Formerly Record Number INA NAP 246. Claims arranged individually; Arctic land use projects arranged by project name.

Document Types: Briefing notes, correspondence, meeting records, presentations, policy, guidelines, legislation and regulations, reports, studies and surveys, maps financial contracts, and agreements pertaining to territorial lands.

Record Number: AANDC NAO 246

Territorial Lands and Land Use Records

Description: Contains Application for Federal Crown Land forms and supporting documentation; the forms are kept in the regional office. Applications and Inspection reports have personal information and/or identifiers used for program administrative purposes.

Note: Now related to Record Number AANDC NAO 246.

Class of Individuals: Individuals who submit an Application for Federal Crown Land.

Purpose: The purpose of this bank is to maintain a record of transactions dealing with surface interests in federal Crown lands. As per Section 6 of the Department of Indian Affairs and Northern Development (DIAND) Act and other applicable legislation or regulations required in the management of Lands North of 60.

Consistent Uses: The personal information is used to contact and locate proponents with respect to registering and monitoring the administration of the sale, leasing or other disposition of territorial lands and land use activities, including inspection reports.

Retention and Disposal Standards: Records are retained indefinitely.

RDA Number: 2000/015

Related Record Number: AANDC NAO 246

TBS Registration: 002532

Bank Number: AANDC PPU 150

Internal Services

Internal services contribute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services acquisition services, other administrative services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting

Communications

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications

Public Enquiries Contact Centre Call-Tracking System

Description: The AANDC Public Enquiries Contact Centre call tracking system includes records related to enquiries received from the public about Aboriginal Affairs and Northern Development Canada programs, services and operations. The data collected in the call-tracking system includes a brief description of the subject of the enquiry and may include personal information about the requestor, including name, address, phone or fax number and/or e-mail address. In cases where a client has requested an update on an application for Indian Registration under the Indian Act, the system may also contain other personal information such as a requestor's date of birth and/or Indian Registration file number or Indian Registration number. The data includes a brief description of the action taken by the Public Enquiries Officer.

Note: Formerly Record Number INA CSS 250.

Document Types: Database records in electronic formal that include information about the request and the requestor and a brief description of the subject matter of the enquiry and the action taken by the Public Enquiries officer.

Record Number: AANDC CFO 250

Public Enquiries Contact Centre Call-Tracking System

Description: This database contains records of requests from clients wishing to obtain departmental publications and information about Aboriginal Affairs and Northern Development Canada's programs and services, and related responses. Personal information collected may include the individual's full name, name of organization represented, work and/or personal mailing address, work and/or personal telephone, fax number and e-mail address, gender and language as well as Indian Registration file number, Indian Registration number, and date of birth. The database also includes information about the Public Enquiries Assistants who enter data into the system, such as their full names and system user IDs.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number AANDC CFO 250.

Class of Individuals: Individuals who contact Aboriginal Affairs and Northern Development Canada to obtain information on programs and services and to request departmental publications. Also includes Public Enquiries Assistant and departmental program contacts.

Purpose: The system is used to track enquiries and process product order requests (publications). The system also serves as a knowledge base that provides access to program information used by staff to respond to enquiries.

Consistent Uses: The system produces statistical reports showing aggregate data in which no individual identifiers (i.e., personal information) appear. The database may also be used to compile statistics related to the performance of the Public Enquiries Assistant staff (number of calls handled, etc.). Information may be shared with internal security or law enforcement agencies, such as the RCMP (PIB number CMP PPU 005), if threatening calls are received so that appropriate action may be taken, if required.

Retention and Disposal Standards: Personal Information in the Public Enquiries Contact Center call-tracking System, will be kept for one year after a request is received and logged and then will be deleted.

RDA Number: 90/000

Related Record Number: AANDC CFO 250

TBS Registration: 006445

Bank Number: AANDC PPU 250

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management

Transfer Payments / Financial Policies

Description: Includes records related to financial mechanism authorities, transfer payment and financial policies, funding agreements, and financial reporting.

Note: Formerly Program Record Number INA CSS 040.

Document Types: Funding agreements.

Record Number: AANDC CFO 040

Transfer Payments

Description: Financial information related to funding agreements and the processing of payments for grants and contributions to recipients.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record Number AANDC CFO 040.

Class of Individuals: First Nations, Inuit and Northerners

Purpose: Processing of payments for grants and contributions to recipients.

Consistent Uses: The information is used solely for the purpose of processing payments for grants and contributions to recipients.

Retention and Disposal Standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.

RDA Number: 76/009

Related Record Number: AANDC CFO 040

TBS Registration: 005291

Bank Number: AANDC PPU 300

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Classification of Positions

Compensation and Benefits

Employment Equity and Diversity

  • Workplace Day Care

Labour Relations

Occupational Health and Safety

Official Languages

Performance Management Reviews

Recruitment and Staffing

Relocation

Training and Development

Centre for Integrity, Values and Conflict Resolution

Description: Includes records related to values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees and approaches taken to resolve situations. Conduct of employees and issues of ethical behaviour such as conflict of interest, interpersonal conflict, harassment or allegations of wrongdoing. Statistics are kept on the subject and nature of issues.

Document Types: Documents include case files, investigation reports, briefing notes, correspondence, emails and faxes.

Record Number: AANDC DMO 100

Centre for Integrity, Values and Conflict Resolution Case Files

Description: Files contains information on values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees as well as approaches taken to solve situations. It also includes information on follow-up activities.

Class of Individuals: Departmental employees at all levels. It may include names, gender and information on employment equity group (voluntary).

Purpose: These files provide information on issues raised and are maintained by the Centre for Integrity, Values and Conflict Resolution.

Consistent Uses: No consistent uses.

Retention and Disposal Standards: Confidential Reports and Conflict of Interest case records are retained by the institution for duration of employment plus 2 years, then destroyed. Ombudsman service records and conflict resolution case records are retained for two years after last administrative action, then destroyed. All other files are retained for five years after last administrative action, then destroyed. This standard is under review.

RDA Number: 98/005

Related Record Number: AANDC DMO 100

TBS Registration: 004260

Bank Number: AANDC PPE 802

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy

Information Management

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services

Litigation Management and Resolution Branch Files and Case Management Databases

Description: Includes records related to Litigation Management and Resolution Branch's (LMRB) activities regarding management, resolution and prevention of Aboriginal Affairs and Northern Development Canada's litigation. The majority of material created and/or documentation assembled concerns litigation case research and financial management. Branch files pertain to the management of individual litigation cases as well as analysis of issues emerging from AANDC's litigation case inventory.

Note: Some information assembled or tracked by LMRB resides in specific database platforms, namely the Litigation Management System (LMS).

Document Types: Case files; case summaries, databases containing key case information, legal opinions, guides and templates related to litigation management and resolution processes, court rulings, copies of court documents, correspondence between government officials, and between Canada and other parties at court, policy advice, research reports, research/evidentiary document collections, contracts and invoices for research and expert services, invoices for legal representation, out-of-court settlement documentation.

Record Number: AANDC PSD 393

Legal Assistance Related to Indian Residential Schools and Day Schools Litigation

Description: Contains information about individuals who have sought and are seeking legal assistance from Aboriginal Affairs and Northern Development Canada in the context of Indian residential schools and day schools. It includes information such as the individual's full name, date of birth, home or work mailing address and telephone number as provided, e-mail address, fax number, and hourly rates.

Class of Individuals: Applicants who allege status as a current or former AANDC employee involved in a non-plaintiff capacity in a legal proceeding associated with an Indian residential school or a day school, legal counsel and other individuals (e.g., son or daughter), who are representing or acting on behalf of, applicants.

Purpose: The purpose of this information is to determine applicant eligibility for legal assistance, provide funding recommendations to AANDC's senior management and monitor continued eligibility. The information is used to provide statistical reports to senior management, make resource forecasts, and assist in research on and evaluation of the program.

Consistent Uses: Consistent with the notice given to potential applicants in the Request for Legal Assistance form, applicant information may be shared with the Office of Indian Residential Schools Resolution Canada. In addition, certain information from the paper records is entered into a database specific to legal assistance. The system provides an automated tracking system of those having applied for legal assistance. The database helps to manage case loads, highlight backlogs and situations demanding intervention.

Retention and Disposal Standards: Information contained in the database is retained permanently. The retention and disposal standards for the paper records are still being developed, although a standard of thirty years from file closure is anticipated.

RDA Number: 76/009

Related Record Number: AANDC PSD 393

TBS Registration: 006442

Bank Number: AANDC PPU 135

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Cooperation and Liaison

Executive Services

Internal Audit and Evaluation

Planning and Reporting

Gender-Based Analysis

Description: Includes records related to AANDC's Gender-Based Analysis Policy, AANDC's Gender-Based Analysis Guides and gender-based analysis plus (GBA+) as it pertains to the ongoing coordination of AANDC's Gender-Based Analysis Policy.

Document Types: AANDC's Gender-Based Analysis Policy, AANDC's Gender-Based Analysis Guides, notes on national and international conferences and on interdepartmental committee meetings on GBA+, presentations, correspondence, briefing notes, reports, communications and training tools.

Record Number: AANDC PSD 434

Allegations and Complaints

Description: The Assessment and Investigation Services Branch (AISB) is a component of the Audit and Evaluation Sector. AISB is responsible for planning, organizing and conducting/managing examinations, assessments, investigations, forensic audits and special examinations based on allegations received from First Nation and Inuit members, Chief and councils, AANDC employees, suppliers and contractors, and the general public related to the misuse or misappropriation of AANDC funding or wrongdoing. AISB is also responsible for assessing and processing band members' complaints related to the provision and administration of programs and services in accordance with the terms and conditions of funding agreements.

AISB uses the software TeamMate to track allegations and complaints and to assist AISB in its reporting requirements.

Note: Formerly Record Number AANDC OCS 151.

Document Types: Policy on Dealing with Allegations and Complaints; Department of Indian Affairs and Northern Development Act, s. 4 and 5; Indian Act, s. 3; the Financial Administration Act, s. 16(4), s. 74 to s. 80; Privacy Act, s. 8(2); Department program mandates and policies. Information on allegations (misuse or misappropriation of funds) and complaints (concerning service delivery). Documents include case files, correspondence, emails, faxes and reports.

Record Number: AANDC AES 151

Allegations and Complaints

Description: This bank describes information that is related to the details of allegations and complaints received by Aboriginal Affairs and Northern Development Canada (AANDC) from individuals across Canada as it pertains to the misuse or misappropriation of AANDC funding and/or wrongdoing. The personal information may include name, contact information and description/nature of the complaint.

Note: TeamMate is the database containing information on Allegations and Complaints

Class of Individuals: General public, First Nation/Inuit/Métis individuals.

Purpose: The personal information is used to enable the Department to respond to allegations and complaints and take appropriate action. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, s. 4 & 5; the Indian Act, s.3; the Financial Administration Act, s.16(4), s74 to s. 80.

Consistent Uses: The information may be used to provide annual statistics for analysis and identification of any emerging trends so that corrective action may be taken, where warranted. Information may also be disclosed to other federal departments such as Health Canada, to policing authorities and to contracted forensic audit firms, as required.

Retention and Disposal Standards: Records are retained for five years after the last administrative action then securely disposed. This standard is under review by Library and Archives Canada.

RDA Number: Under review/development.

Related Record Number: AANDC AES 151,HC FNI 005 First Nations and Inuit Healthy Child Development, HC FNI 010 First Nations and Inuit Mental Wellness, HC FNI 015 First Nations and Inuit Healthy Living, HC 0F5 First Nations and Inuit Supplementary Health Benefits

TBS Registration: 004454

Bank Number: AANDC PPU 151

Non-Registered On-Reserve Population (Closed)

Description: Statistical information concerning the non-registered population residing on Indian reserves, designated lands and surrendered lands.

Note: Formerly Record Number INA CSS 204.

Document Types: Profiles of First Nation communities.

Record Number: AANDC CFO 204

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Materiel Management

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Administrative Services

Boards, Committees and Councils

Business Continuity Planning

Disclosure to Investigative Bodies

Proactive Disclosure

Security

Classes of Personal Information

Program Administration

This class describes personal information used in support of program administration which may include grants, funding, loans, claims, certification and permits, applications, proposals, requests for reports (such as statistical information), and services for organizations. Such organizations may include First Nations, First Nations and Aboriginal organizations, and businesses. Personal information may include the first and last name of an organization representative as well as their title, contact information and signature. Personal information on organization representatives is not collected, used or disclosed for administrative purposes at any time during the processing of program administration. Personal information may be disclosed to other programs in the institution, the programs of other federal institutions and provincial and municipal governments in order to administer the programs. Information on the programs is filed and may be found by year, organization name and project name. Retention and disposal standards may vary from one program to another and are subject to approval by Library and Archives Canada. The following programs may be included in this class of personal information:

  • First Nation Land Management Regime – 14 years in operation

Community Economic Opportunities Program

This class describes personal information used in support of the Community Economic Opportunities Program. The Community Economic Opportunities Program provides core financial support for First Nation and Inuit communities for public services in economic development. Personal Information may include names, contact information, biographical information, educational information and employee personnel information.

This information is collected by community development organizations in order to disburse funds and to determine eligibility for the Community Economic Opportunities Program. The personal information collected is not used for administrative purposes at any stage of processing; however, the information may be used for statistics, research and evaluation. Records will be retained for 7 years and then are transferred to Library and Archives Canada for archival purposes.

Community Support Services Program

This class describes personal information used in support of the Community Support Services Program. The program is intended to fund the implementation of national and regional plans to deliver support services to First Nation and Inuit community economic development organizations. The support services are intended to increase the economic capacity with community organizations to carry out one-time projects and ongoing activities related to economic development. Personal Information may include names, contact information, biographical information, educational information and employee personnel information.

This information is collected by community development organizations in order to disburse funds and to determine eligibility for the Community Support Services Program. The personal information collected is not used for administrative purposes at any stage of processing; however, the information may be used for statistics, research and evaluation. Records will be retained for 6 years and then are transferred to Library and Archives Canada for archival purposes.

Categories of Personal Information

The Description section in a personal information bank (PIB) describes the personal information in the records to which the bank relates. Treasury Board Secretariat has established the following categories of personal information, which give examples of specific elements of personal information that fall under each category. The purpose of the categories is to reduce the number of personal information elements that need to be listed in the Description section. These categories are representative of the personal information collected by most institutions, and they now appear in many of the registered PIBs.

  • Biographical information (e.g. work history, curriculum vitae, family information, hobbies, interests, etc.)
  • Biometric information (e.g. blood type, eye or facial scan, DNA, finger / hand prints, etc.)
  • Contact information (e.g. work and / or home information, including postal and e-mail addresses, telephone, fax, cell phone numbers, etc.)
  • Citizenship status (e.g. citizen, landed immigrant, etc.)
  • Credit card information
  • Credit history (e.g. credit reports / scores, liens, bankruptcies, third-party collections, etc.)
  • Criminal checks / history (e.g. information related to criminal record checks, investigations, charges, conviction dates and locations, pardons, etc.)
  • Date of birth
  • Date of death
  • Employee identification number (e.g. Personal Record Identifier, RCMP regimental number, Canadian Forces service number, etc.)
  • Employment equity information (i.e. information about aboriginal peoples, members of visible minorities, persons with disabilities, and women)
  • Employee personnel information (e.g. records of attendance and leave, notices of disciplinary action, alternative work arrangements, decisions concerning compensation and fitness for work, official languages qualifications, salary, deductions, level of security clearance, performance reviews and appraisals, rating board assessments, including evaluation notes from staffing boards, training and development course applications and evaluations, etc.)
  • Financial information (e.g. income, investments, mortgages, loans, orders of garnishment, financial institution information for direct deposit and other banking purposes, including name and branch number of institution, account number(s) and name(s) on accounts, etc.)
  • Gender
  • Language (e.g. mother tongue, official and other languages, etc.)
  • Medical information (e.g. psychological assessments, physical disabilities, blood type, medical conditions, etc.)
  • Name (e.g. last name (surname/family name), given names (first, second or more), maiden name, nicknames, aliases, etc.)
  • Opinion or views of, or about, individuals
  • Other identification numbers (e.g. fishing license, driver's license, etc.)
  • Photos
  • Physical attributes (e.g. height, weight, colour of hair and eyes, physical markings (scars, tattoos, body piercing), etc.)
  • Place of birth
  • Place of death
  • Signature
  • Social Insurance Number (SIN)

Manuals

Additional Information

The Government of Canada encourages the release of information through informal requests. You may wish to consult Aboriginal Affairs and Northern Development Canada's completed Access to Information Summaries. You may also wish to consult completed Privacy Impact Assessment Summaries. To make an informal request, contact the Access to Information and Privacy Directorate.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. To make a formal request:

You can now make online requests to our Department or you can mail your letter, Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Access to Information and Privacy Directorate
Aboriginal Affairs and Northern Development Canada
10 Wellington, Room 18B
Gatineau, Quebec K1A 0H4
Telephone: 819-953-3947  
Facsimile: 819-956-3893
ATIP.AIPRP@aadnc-aandc.gc.ca

For additional information about the programs and activities of Aboriginal Affairs and Northern Development Canada, please contact:

Headquarters

Terrasses de la Chaudière, North Tower
10 Wellington Street
Gatineau, Quebec
Ottawa, Ontario K1A 0H4
Telephone: 1-800-567-9604
Facsimile: 1-866-817-3977
TTY: 1-866-553-0554
E-Mail: infopubs@aadnc-aandc.gc.ca

Atlantic

40 Havelock Street
PO Box 160
Amherst, Nova Scotia B4H 3Z3
Telephone: 1-800-567-9604
Facsimile: 902-661-6237

Quebec

320 St Joseph Street East, Suite 400
Quebec, Quebec GlK 9J2
Telephone: 1-800-263-5592
Facsimile: 418-648-2266

Ontario

Sir Arthur Meighen Building
25 St Clair Avenue East, 8th Floor
Toronto, Ontario M4T 1M2
Telephone: 416-973-6234
Facsimile: 416-954-6329

Manitoba

365 Hargrave Street, Room 200
Winnipeg, Manitoba R3B 3A3
Telephone: 204-983-4928
Facsimile: 204-983-7820

Saskatchewan

1 First Nations Way, Room 200
Regina, Saskatchewan S4S 7K5
Telephone: 306-780-5945
Facsimile: 306-780-5733

Alberta

630 Canada Place
9700 Jasper Avenue
Edmonton, Alberta T5J 4G2
Telephone: 780-495-2773
Facsimile: 780-495-4088

Indian Oil and Gas Canada

9911 Chula Boulevard, Suite 100
Tsuu T'ina (Sarcee), Alberta T2W 6H6
Telephone: 403-292-5625
Facsimile: 403-292-5618

British Columbia

1138 Melville Street, Suite 600
Vancouver, British Columbia V6E 4S3
Telephone: 604-775-5100
Facsimile: 604-775-7149

Yukon

Room 415C – 300 Main Street
Whitehorse, Yukon Y1A 2B5
Telephone: 867-667-3888
Facsimile: 867-667-3801

Nunavut

PO Box 2200
Iqaluit, Nunavut X0A 0H0
Telephone: 867-975-4500
Facsimile: 867-975-4560

Northwest Territories

PO Box 1500
Yellowknife, Northwest Territories X1A 2R3
Telephone: 867-669-2500
Facsimile: 867-669-2709

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

Terrasses de la Chaudière
10 Wellington Street, Room 1400
Gatineau, Québec

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