List of Data Fields - Special Education Program Report

Report Identification

This section of the form is used for identification and tracking purposes. The fiscal year and reporting period are automatically filled with the relevant information.

The fields in this section are:

• Fiscal Year
• Period

Organization Identification

This section is used to identify the organization completing the report and the Recipient who has the reporting requirement with INAC.

The fields in this section are:

• Are you the RECIPIENT of funds directly from INAC?
  • This is a Yes or No answer that causes the PDF to display only those sections that are relevant to you.
• Recipient No.
  • Note: Make sure to enter a 4-digit number. Add zeroes (0) in front if necessary.
• Recipient Name
  • The official name of the Recipient of INAC funds to whom you are reporting.
• Organization Type
  • Your type of organization.
• Organization Name
• Organization No.
  • This field is automatically populated with the organization's ID number, if available.
• Telephone No. and Extension No.
• Fax No.
• E-mail Address
• Web site
• Mailing Address

List of Reporting Organizations

Use this section to list the organizations that are providing you with their  information in separate PDF forms or XML files exported from their SIS.

The fields in this section are:

• Reporting Organization Type
• Reporting Organization Name
• Reporting Organization No.
  • If applicable, this field is automatically populated with the band or school number.
• File name Attached
  • A check box to attach a completed PDF form or SIS XML file that a Reporting Organization has sent to you.

Contacts

The Primary Contact is the person who is responsible for the DCI when completed.

The Secondary Contact is the back-up contact in case the Primary Contact is unavailable.

The fields in this section are:

• Given Name, Family Name, Title/Position
• Telephone No., Extension No., Fax No., E-mail Address
• Mailing Address
• Street Address

Clients Served

Expenses by Objective

This is the section where you enter all expenses for Direct and Indirect Services.

The fields in this section are:

• Delivery Organization Type, Delivery Organization Name, Delivery Organization No.
• Objective
• Total Amount Spent
• Activity Type
• Expenses - <objective type>
• Expense Type
• Amount Spent
• Explanation
• Total

Summary of Expenses

This section is a summary of all amounts requested from INAC by your organization.
This is where you enter administration costs.

The fields in this section are:

• Sub-Total Amount Requested before Administration Costs
• Program Administration Costs
• Explanation
• Total Requested
• Program Administration Costs (Percentage)

Costs

This information is a summary of all the funding provided. The fields are filled automatically when you click the Calculate button.

There is no information displayed in this section until you click Calculate. The calculation is also performed when you save the file or click Print Details.

The fields in this section are:

• Expense Type
• Amount Spent
• Explanation
  • This field is only enabled for Program Administration expenses. Enter an explanation for each amount entered.
• Sub-Total:
  • A sub-total of all Expense types for this objective; automatically calculated.
• Sub-Total before Program Administration
  • A sub-total of all funding before administration costs; automatically calculated.
• Administration
  • The amount spent on Administration for each expense type.
• Sub-Total: Administration
  • A sub-total of all Program Administration expenses; automatically calculated.
• Total
  • This field displays the total amount across all objectives including Administration Costs; automatically calculated.
• Administration Costs (percentage)
  • The relative amount of Administration Costs compared to the total of costs.

Receipt of Invoices

Indicate whether you have received all your invoices from provincial school boards and other service providers of special education services.

By answering this question, you are indicating whether the amounts you enter in the Costs section are estimates or actuals.

The fields in this section are:

• Have you received all invoices from schools or other service providers?

Partners

A Partner is an organization that you expect to provide or has provided funding or in-kind contributions to the project.

The fields in this section are:

• Partner Organization Type, Partner Organization Name, Partner Organization No.
• In-kind Contributions
• Amount
• Explanation

Supporting Documents

If you are submitting supporting documents, you need to list them on the PDF form. All documents MUST be submitted electronically.

You can attach any file format such as PDF, XML, MS Word, MS Excel, etc.

The fields in this section are:

• Type of Supporting Document
• Name of Supporting Document
  • Enter the title and file name of the supporting document.
  • If this document is not attached to the DCI form, enter the file name and a description.
• Method of Submission
• File Name Attached
  • This check box appears next to a file name when you successfully attach a file to the PDF.

Declaration

Enter identification details of the person who has reviewed the information provided in the PDF and who confirms that it is accurate to the best of their knowledge.

The fields in this section are:

• Given Name, Family Name, Title/Position
• Date