List of Data Fields - Post-Secondary Partnership Program Report

DCI 434111 (2017-2018)

IMPORTANT: This document is a representation of the data fields in DCI 434111. The actual DCI is available on the INAC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Report Identification

This section of the form is used for identification and tracking purposes. The fiscal year and reporting period are automatically filled with the relevant information.

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Fiscal Year *This fiscal year is entered automatically.  
Period *The time period on which you are reporting Select the time period. If there is only one option, it appears automatically.
Title of the approved proposal for which this report is being submitted *Title of the approved proposal for which this report is being submitted Enter the official title of the project as entered on the proposal.

Organization Identification

This section is used to identify the organization completing the report and the Recipient who has the reporting requirement with INAC.

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Recipient No. *The recipient ID number as assigned by INAC  Important: Make sure to enter a 4-digit number. Add zeroes (0) in front if necessary.
Recipient Name *The official name of the Recipient of INAC funds Enter the name of the Recipient.
Organization Type *A dropdown list of possible organizations that could complete a report. Select your type of organization.
If you indicate First Nation Chief and Council, the Organization Name becomes a search field.
Organization Name *The official name of your organization Enter or search for the Organization Name.
This field is automatically populated when you enter the Organization No. in the next field.
Organization No. *The organization's identification number, if available.
This field is only mandatory if the organization has an identification number.
Enter the organization's identification number.
This field is automatically populated when you enter the Organization Name in the previous field.
Telephone No. The organization's telephone number Enter the 10-digit telephone number with no spaces, hyphens or parentheses.
This field is automatically formatted.
Extension No. The extension number, if applicable Enter up to 5 digits.
Fax No. The organization's facsimile number Enter the 10-digit fax number with no spaces, hyphens or parentheses.
This field is automatically formatted.
E-mail Address The e-mail address of the contact, if available Enter the e-mail address in the format name@workplace.ca.
Web site The home page URL for the organization's web site Enter the URL in the format www.workplace.ca.

Mailing Address

Field Description Action
Number, Street, Apartment, P.O. Box *The address or P.O. Box at which the party can be reached by mail. Enter the civic address, street name; the apartment or suite number, if applicable.
Enter the post office box number, if applicable.
Maximum 75 characters.
City/Town * Enter the municipality.
Province or Territory * Select the province or territory.
Country * This field is set to Canada by default.
Postal Code * Enter the postal code in the format A9A 9A9.

Contacts

The Primary Contact is the person who is responsible for the DCI when completed.

The Secondary Contact is the back-up contact in case the Primary Contact is unavailable.

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Given Name *The given name or first name Enter the given name.
Family Name *The family name or surname Enter the family name.
Title/Position *The job title or position Enter the job title or position.
Telephone No. *The contact's telephone number Enter the 10-digit telephone number with no spaces, hyphens or parentheses.
This field is automatically formatted.
Extension No. The extension number, if applicable Enter up to 5 digits.
Fax No. The contact's facsimile number, if available Enter the 10-digit fax number with no spaces, hyphens or parentheses.
This field is automatically formatted.
E-mail Address The e-mail address of the contact, if available Enter the e-mail address in the format name@workplace.ca.

Mailing Address

Field Description Action
Number, Street, Apartment, P.O. Box *The address or P.O. Box at which the party can be reached by mail. Enter the civic address, street name; the apartment or suite number, if applicable.
Enter the post office box number, if applicable.
Maximum 75 characters.
City/Town * Enter the municipality.
Province or Territory   Select the province or territory.
Country   This field is set to Canada by default.
Postal Code   Enter the postal code in the format A9A 9A9.

Street Address

Field Description Action
Number, Street, Apartment, P.O. Box *The address or P.O. Box at which the party can be reached by mail. Enter the civic address, street name; the apartment or suite number, if applicable.
Enter the post office box number, if applicable.
Maximum 75 characters.
City/Town * Enter the municipality.
Province or Territory   Select the province or territory.
Country   This field is set to Canada by default.
Postal Code   Enter the postal code in the format A9A 9A9.

Activities Undertaken and Results Achieved

Delivery Organization

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Delivery Organization Type *The type of organization completing the report  
Delivery Organization Name *The official name of the organization Automatically copied from the Organization Identification section.
Delivery Organization No. *The organization's identification number, if available.
This field is only mandatory if the organization has an identification number.
 

Objective

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Objective *This field defaults to Develop and Deliver College and University Courses. Click the blue plus signs ( + ) to expand each objective section and enter data.
Extent of service provided *Indicate the extent to which the service was provided as described on the approved proposal. Select Fully, Partially, or Not at all.
Reason not fully provided This field is enabled if the Extent of service provided is not Fully met.
This field is mandatory if the Extent of service provided is not Fully.
If applicable, select a reason from the list.
Explanation A detailed explanation for why the service was not fully provided
This field is mandatory if the Extent of service provided is not Fully.
Enter a detailed explanation.

Activity

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Activity Type *A list of possible activities for the Objective.

For more information see the National Program Guidelines attached to the PDF.
Select an Activity from the list.
Activity Name *If the Activity Name is not unique, the PSPP Report will not pass validation when you upload it into the INAC Services Portal. Enter the Activity Name.
Extent Completed *Indicate the extent to which the activity was completed as described on the approved proposal. Select Fully, Partially, or Not at all.
Reason not fully completed This field is enabled and mandatory if the Extent Completed is not Fully. If applicable, select a reason from the list.
Explanation A detailed explanation for why the activity was not fully completed.
This field is mandatory if the Extent Completed is not Fully.
Enter a detailed explanation.
Activities Undertaken *A narrative description of the activities undertaken as compared with what was planned. Enter a narrative description.
Results Achieved *A narrative description of the results achieved as compared with what was planned. Enter a narrative description.

Institution Details for a Program of Study

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

Field Description Action
Degree Granting Institution *The educational institution that will be issuing the certificate or credentials. Search for and enter the educational institution.
Area of Study - Category *The major area of study for the level of education

 Note: University and College Entrance Preparation program (UCEP) is under the Category of Other.
Select the major area of study for the level of education. When you select a category, the list of sub-categories is populated.
Area of Study - Sub-category *This list is populated with relevant specializations based on the Category that you selected. Select the area of study for the level of education.
Level of Education Sought *The education level of the course Select the education level.
Method of Delivery The method by which the course will be delivered Select the delivery method.

Student Outcomes by Gender

Field Description Action
Gender *The gender, or sex, of the student Select Female or Male.
Enrolled this year *The number of students who were enrolled to take the course during the reporting year Enter the number of Female and Male students.
Successfully completed this year *The number of students who successfully completed the course during the reporting year Enter the number of Female and Male students.

Student Outcomes by Full-Time / Part-Time Status

Field Description Action
Full-time *The Full-time or Part-time status of the student Select Full-time or Part-time.
Enrolled this year *The number of students who were enrolled to take the course during the reporting year Enter the number of Full-time and Part-time students.
Successfully completed this year *The number of students who successfully completed the course during the reporting year Enter the number of Full-time and Part-time students.

Expenses

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Expense Type *A list of possible Expense Types. Select an item from the list
Amount Approved   Automatically populated from the approved proposal.
Amount Spent *The amount spent on this Activity for this objective Enter the amount spent.
Explanation *An explanation of any variances between the amount approved and spent. Enter an explanation.
Total   Automatically calculated

Summary of Expenses

This section is a summary of all amounts requested from INAC by your organization and is where you enter administration costs.

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Sub-Total Amount Requested before Administration Costs   A sub-total before administration costs. This field is automatically calculated.
Program Administration Costs *The cost for administration for this fiscal year. Enter the cost for administration for this fiscal year. The currency is automatically formatted.
Explanation *A detailed explanation or description for the Administration Cost. Enter a detailed explanation or description.
Total Requested   This field is automatically calculated.
Program Administration Costs (Percentage)   This field displays the cost for administration expressed as a percentage of the PSPP funding before Administration Costs. It should not exceed 10% of the total cost of the project. This field is automatically calculated.

Costs

This table is automatically populated from the Expenses section.

The fields in this section are:

Field Description Action
Calculate *A tool to pull objectives and expense types into the summary table The information that appears in this table appears automatically when you click the calculate button.
The calucations are drawn from the amounts that are entered in the Expenses section.

The amount for Administration Costs is the amount entered in the Summary of Expenses section.
Expense Type   A list of expenses that were provided
Amount Approved   Automatically populated from the proposal
Amount Spent   The total amount spent; currency automatically formatted
Sub-Total: <Objective>   A sub-total of expenses by objective; automatically calculated
Sub-Total before Administration Costs   A sub-total of all expenses before administration costs; automatically calculated
Administration Costs   The total amount spent on program administration.
Total   This field displays the total amount spent for the Post-Secondary Partnerships Program including Administration Costs; automatically calculated.
Administration Costs (percentage)   The relative amount of Administration Costs compared to the total of costs for PSPP activities. It should not exceed 10% of the Sub-Total before Administration Costs; automatically calculated.

Partners

A Partner is an organization that you expect to provide or has provided funding or in-kind contributions to the project.

Note: The asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Partner Organization Type *A dropdown list of possible organizations that could be partners. Select your type of organization.
If you indicate First Nation Chief and Council, the Organization Name becomes a search field.
Partner Organization Name *The official name of your partner Enter or search for the Organization Name.
This field is automatically populated when you enter the Organization No. in the next field.
Partner Organization No. *The partner's identification number, if available.
This field is only mandatory if the partner has an identification number.
Enter the organization's identification number.
This field is automatically populated when you enter the Organization Name in the previous field.
In-kind Contributions *A check box to indicate an in-kind contribution If the partner makes an in-kind contribution, rather than a financial one, select the check box. If you select it, the Amount defaults to $0.00.
Amount The amount expected or received from the partner Enter the amount. If the amount received was an in-kind contribution and you know its value, you can enter the amount.
The currency is automatically formatted.
Explanation An explanation to describe the type of in-kind contribution expected or received or the main purpose of the funds received Enter an explanation.

Supporting Documents

Note: The red asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Type of Supporting Document *A dropdown list of the types of mandatory documents.
If there are no mandatory documents, the only available item is Other.
Select the type of document.
Name of Supporting Document *The title and file name of the supporting document Enter the title and file name of the supporting document.
If this document is not attached to the PDF and will be sent another way, enter the file name and a description.
Method of Submission *A dropdown list of possible submission methods Select a method.
When you select Attach to PDF, a dialogue appears for you to browse for the file. Select it and click OK to attach it to the PDF.
File Name Attached The file name of the attached document When you attach a file to the PDF, the file name appears. There is also a check box to indicate that there is a file attached.
This check box appears next to a file name when you successfully attach a file to the PDF. De-select the check box to remove the attached file.

Declaration

Note: The red asterisk (  *  ) indicates mandatory fields. You must complete these fields in order to prevent errors when you Validate the DCI in the INAC Services Portal.

The fields in this section are:

Field Description Action
Given Name *The given name or first name Enter the given name.
Family Name *The family name or surname Enter the family name.
Title/Position *The job title or position Enter the job title or position.
Date *Today's date. Enter the date in the format yyyy-mm-dd.

 Note: You cannot use a slash ( / ) in this field.
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