List of Data Fields - Nominal Roll Student and Education Staff Census Report

Report Identification

This section of the form is used for identification and tracking purposes. The fiscal year and reporting period are automatically filled with the relevant information.

The fields in this section are:

• Fiscal Year
• Period

Organization Identification

This section is used to identify the organization completing the report and the Recipient who has the reporting requirement with INAC.

The fields in this section are:

• Are you the RECIPIENT of funds directly from INAC?
  • This is a Yes or No answer that causes the PDF to display only those sections that are relevant to you.
• Recipient No.
  • Note: Make sure to enter a 4-digit number. Add zeroes (0) in front if necessary.
• Recipient Name
  • The official name of the Recipient of INAC funds to whom you are reporting.
• Organization Type
  • Your type of organization.
• Organization Name
• Organization No.
  • This field is automatically populated with the organization's ID number, if available.
• Telephone No. and Extension No.
• Fax No.
• E-mail Address
• Web site
• Mailing Address

List of Reporting Organizations

Use this section to list the organizations that are providing you with their information in separate PDF forms or XML files exported from their SIS.

The fields in this section are:

• Reporting Organization Type
• Reporting Organization Name
• Reporting Organization No.
  • If applicable, this field is automatically populated with the band or school number.
• File name Attached
  • A check box to attach a completed PDF form or SIS XML file that a Reporting Organization has sent to you.

Contacts

The Primary Contact is the person who is responsible for the DCI when completed.

The Secondary Contact is the back-up contact in case the Primary Contact is unavailable.

The fields in this section are:

• Given Name, Family Name, Title/Position
• Telephone No., Extension No., Fax No., E-mail Address
• Mailing Address
• Street Address

School Information

Student Information by School

Staff Information

This section is only required for band-operated and federal schools for which you are the Administering Organization.

Note: Education Staff includes those working in both educator and non-certified educator occupations. It does not include information on supply teachers.

The fields in this section are:

• Family Name, Given Name
• Gender
• Full time / Part time
  • Select 1.0 to indicate full time. If the staff member is part time, select the value that closest represents the proportion of a work week.
  • Source: employment contract
• Identity
  • Select the staff member’s self-identified ancestry or heritage.
• Indian Status

Provincial Teaching Certification

Use this section of the form to indicate details for the teaching certification of the staff member at the provincial or territorial level.

Note: If the staff member is not certified but is seeking one, select the Status In Progress. Enter the Province and leave the Certification Number blank.

The fields in this section are:

• Status
  • Select the status of the staff member’s teaching certification.
• Province
  • If certified, select the certifying province or territory.
• Certification Number
  • If applicable, enter the teaching certification number.

Occupations

Use this section of the form to indicate the title or role of the staff member and a percentage of how much of their time is spent in each role.

The fields in this section are:

• Occupation held at the school
• Percentage (%) of time
  • Indicate the percentage of time for each occupation. This is the percentage of their work day. For example, if the educator is half-time and works ¼ day at an occupation, enter 50%. The sum of all percentages must equal 100%.

Supporting Documents

If you are submitting supporting documents, you need to list them on the PDF form. All documents MUST be submitted electronically.

You can attach any file format such as PDF, XML, MS Word, MS Excel, etc.

The fields in this section are:

• Type of Supporting Document
• Name of Supporting Document
  • Enter the title and file name of the supporting document.
  • If this document is not attached to the DCI form, enter the file name and a description.
• Method of Submission
• File Name Attached
  • This check box appears next to a file name when you successfully attach a file to the PDF.

Declaration

Enter identification details of the person who has reviewed the information provided in the PDF and who confirms that it is accurate to the best of their knowledge.

The fields in this section are:

• Given Name, Family Name, Title/Position
• Date