Implementation Evaluation of the Enhanced Prevention Focused Approach in Manitoba for the First Nations Child and Family Services Program - Follow-up Report Status Update as of September 30, 2014
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Action Plan Implementation Status Update Report to the Evaluation, Performance Measurement and Review Committee - As of September 30, 2014
Education and Social Development Programs and Partnerships
|Project Recommendations||Action Plan||Expected
|1. AANDC consider increased funding for operational costs for multi-site agencies and travel to remote communities in any revisions to the costing model.||
||March 31, 2015||
As stipulated in the Management Response Action Plan, AANDC can review costing models under EPFA, but any changes to costing models that result in increased funding will create cost pressures on the program that may not be able to be addressed without seeking external funding sources.
AANDC continues to work with its partners to adjust to changing provincial standards and practices.
For example, monthly conference calls continue to be held between HQ FNCFS program staff and their regional counterparts to discuss arising issues. In addition, a Funding Model Working Group has been established in MB Region. This group has representatives from the Province, AANDC, FNCFS Authorities and Agencies. The group is collecting and reviewing data to support the costing of pre-identified funding model deficiencies
AES: Good progress to date. Report in Q1 of 2015-16.
|2. AANDC explore:
2a. AANDC's FNCFS Information Management System has been released in three stages: Release 1 - April 2013, Release 2 - April 2014 and Release 3 - June 2014. The Information Management System was built to assist AANDC to gather and aggregate information about how funding is being used for First Nations children in care on reserve while supporting robust data collection. Agencies are requested to report on prevention activities through this system. Data collection will ensure that detailed analysis of investments provided under EPFA and resulting outcomes are tracked and reported. This will provide an information base that will enable analysis and measurement of the effectiveness of the FNCFS program including child well-being outcomes, as AANDC continues to work collaboratively with key stakeholders.
As an example, the Regional office continues to financially support and participate in the FNCFS Regional Advisory Committee meetings that focus on agency operational issues. The committee is comprised of representatives from the Province, AANDC, FNCFS Authorities and Agencies. The Committee works collaboratively on issues that may impact First Nations' and other FNCFS agencies' ability in meeting their legislative mandates. This forum also supports agencies in improving the nature and extent of services provided to First Nation children, families, and communities. Through the collaborative work of this Committee, the relationship between FNCFS agencies, the Province and AANDC is being strengthened.
HQ is also producing a template and checklist for agency business plans, based on best practices from all jurisdictions under EPFA.
In addition, FNCFS HQ is working collaboratively with Education and other Social programs as well as other federal departments and the Province of Manitoba to better understand why children are receiving care off reserve.
To ensure better linkages are established and maintained with federal partners in Manitoba responsible for early childhood programming, AANDC will convene regular joint meetings with Health Canada and with the Public Health Agency of Canada.
AES: Good progress to date. Report back Q1 2015-16.
|3. AANDC work with the Province and FNCFS organizations to address the issue of managerial capacity and business supports in agencies.||
AANDC continues to work with the FNCFS agencies; the FNCFS Authorities and the Province of Manitoba through regular tripartite tables to identify any arising issues and mitigation strategies are discussed to address them in a timely matter.
To date 8 financial reviews of FNCFS agencies have been completed by the province of Manitoba and AANDC's Audit and Evaluation Sector. Both parties have agreed to complete financial reviews of the remaining seven FNCFS Agencies. Specific capacity building options will be identified as these joint reviews are completed.
In addition, AANDC is preparing to undertake joint planning on program reviews with the Province of Manitoba. This work is being undertaken as part of the national approach to developing consistent FNCFS program compliance tools that would adopt risk-based analysis and engage willing provincial partners. This collaborative work is expected to gradually build agency capacity in responding to management challenges as service delivery and financial administration issues should not be addressed in isolation.
In partnership with the FNCFS Authorities, the Province and AANDC have been meeting with FNCFS agencies to jointly review and discuss recipient business plans. This process provides all parties with information on the status of the agencies' roll-out of prevention programs and services. It also provides the parties with a better understanding of agencies' operational resources, their challenges and opportunities.
Program has also gathered relevant information with respect to the development of nationally consistent tools such as Business Plan templates and checklists to support FNCFS agencies in their planning cycle.
AES: Good progress to date. Report back Q1 2015-16.
|4. AANDC continue to pursue data sharing opportunities with the Province of Manitoba and streamline reporting for agencies.||
AANDC and the Province of Manitoba assessed legal issues associated with concluding an Information Sharing Agreement. These issues have been addressed and the parties are working to conclude an agreement in the near future. It is expected that the draft text will be ready for signing in December of 2014.
AES: Good progress to date. Report back in Q1 2015-16.
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