Indspire - Guidelines 2016-2017

Table of contents

1. Introduction

Indspire is an organization that provides resources supporting First Nation, Inuit and Métis people, and youth in particular, to realize their full potential and achieve a brighter future. Indigenous and Northern Affairs Canada (INAC) funds Indspire for programs intended for First Nation and Inuit students.

The following guidelines apply to Indspire's four main objectives for which funding is provided through the Indigenous and Northern Affairs Canada (INAC) Education Branch.

2. Objectives

Funding is provided for the following four objectives:

1. Building Brighter Futures

To offer scholarships and bursaries to First Nation and Inuit students to pursue post-secondary education.

2. Indspire Awards

To identify and honour the exemplary achievements of Aboriginal people so that their accomplishments can serve as an inspiration to young people.

3. Soaring: Indigenous Youth Career Conferences

To hold two one-day youth career fairs in two different Canadian cities each year. These are targeted at Aboriginal youth from grades 10 to 12 so as to increase their awareness of employment opportunities and associated training requirements.

4. Industry in the Classroom

To develop, produce and disseminate to First Nations and Inuit high-school students, curricula and other materials designed to challenge them to consider career options in industries that will experience skilled labour shortages in the upcoming years and to support other stay in school and employment initiatives.

3. Activities

An eligible proposal must describe clearly how the proposed activities will meet programs objectives. The following activities are eligible under these guidelines:

  • Manage and issue bursaries and scholarships in the following areas of study:
  Fields of Study Eligible Programs
Business, Sciences and General Education Scholarships for individuals pursuing post-secondary studies in a number of disciplines, including business, commerce, sciences, technology, engineering, law, public administration, environmental studies, education, social sciences and social work. Funding for other accredited courses may also be available to individuals. Full time or part time post-secondary study that is no less than two academic years at an accredited university, technical college or CEGEP and pursuing a certificate, diploma or degree. One year, full time degree programs may also be considered at the graduate level. Study outside of Canada is considered only at the graduate level.
Fine Arts Post-secondary studies at an accredited institution in fields such as visual, performing, media, theatre, production, graphic and literary arts. Training with a professional or at a non-accredited arts organization may also be supported. Full-time or part time Fine art degree, diploma or certificate programs and advanced training. Program duration is as defined by the post-secondary institution.
Trades Funding for trades or pre-apprenticeship trades programs may also be available to individuals. Full time or part time certificate or diploma programs at an accredited Canadian post-secondary institution that is no less than one academic year in duration, as determined by the institution.

Eligible post-secondary institutions may define one academic year in different ways, such as a minimum number of hours or weeks, which does not necessarily need to equate to one full calendar year to qualify.
  • Prepare and hold the Indspire Awards;
  • Prepare and hold career fairs; and
  • Manage initiatives that encourage high-school students to stay in school and to pursue careers in fields that are in demand.

4. Eligible Recipient

The only eligible recipient is Indspire.

5. Eligible Participants

Eligible participants for each Indspire program area may include:

  • Building Brighter Futures (Scholarships and Bursaries): First Nation and Inuit students who receive scholarships to pursue post-secondary studies and/or training.
    • Students must be Status Indians registered under the Indian Act or Inuit who ordinarily reside in Canada and who are enrolled in a program of full-time or part-time post-secondary study that meets the criteria outlined in Section 3 above.
    • Students applying for a scholarship or bursary from Indspire who are eligible for Band or territorial funding are required to first apply under these programs. If a student has applied but will not be receiving Band or territorial funding, Indspire requires documentation confirming this (e.g. Band or territorial funding rejection letter) to accompany a student's application. If full funding is not provided by the Band or territory, students can apply for a scholarship or bursary from Indspire. This requirement ensures that there is no duplication/overlap of funding provided by INAC's Post-Secondary Education programming or territorial student funding initiatives and monies provided by Indspire.
  • Soaring: Indigenous Youth Career Conferences: First Nation and Inuit students and chaperones (teachers) to attend Soaring: Indigenous Youth Career Conferences and contractors involved in the organization and setting up of the event.
  • Industry in the Classroom: contractors/consultants used by Indspire for the production of curricula and other materials.
  • Indspire Awards: contractors/consultants involved in the production and staging of the annual awards gala.

6. Proposal Process

Funding for Indspire will be based on a proposal approved by Indigenous and Northern Affairs Canada.

Only proposals submitted in the electronic proposal form issued by INAC will be considered for assessment. Refer to the proposal form and the attached instructions for application details. Incomplete proposals will be returned to applicants.

The information required in the proposal is available in the Reporting Guide. To access INAC's proposal form, communicate with your Education Branch contact.

Deadline for Submission of Proposal

April 15 is the deadline for submission of a proposal. If the proposal is received after the deadline, it may not be accepted.

7. Review and Approval Process

INAC headquarters reviews and approves the proposal. A written response will be sent to Indspire to confirm whether, or not, the proposal has been approved for funding. Funding will be provided annually in the form of a Set contribution, conditional on approval of a proposal, and limited overall by the available funding. Information on funding approaches can be found through the Transfer Payments page on the INAC website.

8. Maximum Program Contribution

The maximum amount payable to Indspire from the Department in 2016-2017 is $5,817,000, and the maximum amount payable for each of the four objectives is as follows, unless limited by total available funding:

Program INAC Contribution
Building Brighter Futures $600,000
Building Brighter Futures – Budget 2015 time-limited funding in 2016-2017 $5,000,000 (see note below)
Indspire Awards $113,000
Soaring: Indigenous Youth Career Conferences $54,000
Industry in the Classroom $50,000
Total $5,817,000

Note: Budget 2015 Investments:

Budget 2015 provided time-limited funding of $12,000,000 over three years to Indspire, divided as: $2,000,000 in fiscal year 2015-2016; $5,000,000 in fiscal year 2016-2017; and $5,000,000 in fiscal year 2017-2018.

By March 31, 2018, at least $1 million of the total $12 million from Budget 2015 will be devoted to supporting students pursuing an education in the skilled trades. Should the minimum $1 million not be met, the difference between actual expenditures on students in skilled trades and $1 million will be recovered from total Budget 2015 funding.

Indspire remains eligible for up to $600,000 on an annual, proposal-basis for Building Brighter Futures activities.

9. Matching Funding

Budget 2015 funding in fiscal year 2015-2016 ($2,000,000) was not contingent upon matching investments from the private sector and other levels of government.

Budget 2015 funding is conditional on Indspire raising matching funding from the private sector or other levels of government in the amount of $2,000,000 in fiscal year 2016-2017 and $5,000,000 in fiscal year 2017-2018.

For fiscal year 2016-2017, $2,000,000 of the maximum amount of $5,000,000 payable to Indspire is conditional on Indspire matching contributions in the form of financial (monetary) contributions, which must come from the private sector and/or other levels of government (i.e. non-federal sources). INAC will match funding received by Indspire based on a 1:1 ratio, up to a maximum of $2,000,000. The funds will be released upon Indspire providing confirmation of matching funds.

Budget 2015 funds contributed by the Government of Canada must be used only for eligible First Nation and Inuit participants described in Section 5.

Matching funds raised by Indspire from the private sector and/or other levels of government (i.e. non-federal sources) may be made available to Métis students by Indspire.

Contributions from private or non-federal government contributors planned in multi-year financial donation arrangements with Indspire may be counted as matching funds if the donation arrangement start date is between April 1, 2015, and March 31, 2018, and if the duration of the multi-year donation arrangement is no longer than three years. If Indspire enters into agreements longer than three years, a maximum of three fiscal years from the eligible start date may be submitted as matching funds.

Example 1: Indspire enters into a four-year financial donation arrangement with Donor X, valued at $100,000 per year starting on April 1, 2015. Indspire would be able to submit supporting documentation for total matching funds of $300,000 for the 2015-2016, 2016-2017 and 2017-2018 fiscal years. The fourth year of the donation (i.e. 2018-2019) arrangement would not be eligible to be counted as matching funding.

Example 2: Indspire enters into a four-year financial donation arrangement with Donor Y, valued at $100,000 per year starting on January 1, 2016. Indspire would be able to submit supporting documentation for total matching funds of $300,000 for the 2015-2016, 2016-2017, and 2017-2018 fiscal years only. While the eligible three-year period spans four fiscal years (i.e. 2015-2016 to 2018-2019), only funding received by Indspire in the first three fiscal years may be included towards matching funding.

Indspire must provide to INAC documentation from an authorized representative for each contributor that clearly indicates: 

  • the legal name and contact information of the contributing organization
  • the dates/duration of the donation arrangement
  • the amount of the financial contribution
  • that the funds are committed to Indspire to enable Indspire to provide scholarships and bursaries under Indspire's Building Brighter Futures program

All supporting documentation regarding matching funding for fiscal 2016-2017 must be presented to the Government of Canada by March 31, 2017. Any funding not matched will lapse at the end of the fiscal year.

10. Eligible Expenditures

A detailed list of eligible expenditures, by objective, is included as Appendix A to this document.

Note 1: Travel and accommodation expenses are to be claimed at actual cost, but cannot exceed Treasury Board of Canada Secretariat's guidelines as specified in the Treasury Board of Canada Secretariat's Travel Directive in effect at the time of travel. Expenses which exceed the rates set for in the Directive will not be paid.

Note 2: Administration costs must not exceed 10% of the sub-total amount requested before administration costs. The electronic proposal form will automatically calculate the amount. All Budget 2015 investments are also subject to the maximum 10% administration costs.

11. Monitoring and Accountability

Funding recipients must deliver the programs in accordance with the provisions of their funding agreement and the program delivery requirements outlined in these National Program Guidelines while also ensuring that the necessary management controls are in place to manage funding and monitor activities. Funding recipients are required to exercise due diligence when approving expenditures and must ensure that such expenditures are in accordance with the eligible expenditures set out in these National Program Guidelines.

INAC is committed to providing assistance to recipients in order for them to effectively carry out obligations under these National Program Guidelines and funding agreements. Regional offices and other departmental contacts are available to answer questions and provide guidance related to INAC programs and funding.

To ensure that program delivery requirements are being met, that funds are expended on the intended purposes, and that INAC's accountability to Parliament is being met, activities including audits, evaluations, as well as desk and on-site compliance reviews will be conducted with all funding recipients.

  • The Department's collection and use of personal information and other records for the purposes of program compliance reviews will be limited to what is necessary to ensure program delivery requirements are met.
  • The Department is responsible for all information and records in its possession. The confidentiality of the information will be managed by INAC in accordance with the Privacy Act and other related policies on privacy. Recipients are responsible for the protection of personal information per the privacy legislation, regulations and/or policies that govern them up to the point that it is transferred to INAC.

12. Reporting Requirements

Once a year, no later than four months after the end of the fiscal year, Indspire is required to submit an annual program report that includes, at a minimum, participation rates in the Indspire Awards, Soaring: Indigenous Youth Career Conferences, and Industry in the Classroom, program areas, including, wherever possible: the Aboriginal status (i.e. Indigenous affiliation), gender, age, first language and residence of participants/recipients.

For the Building Brighter Futures program, Indspire is required to submit a report that includes, at a minimum, aggregated data on total participants: gender, Indigenous affiliation, age, area of study, provincial representation, allocation by academic year, and whether the participant was in their final year of study. Disaggregated individual student data is not required, but should be retained by Indspire for compliance and audit purposes. This reporting is also required for Budget 2015 Investments.

Indspire is also required to submit financial reports as indicated in their Funding Agreement.

Indspire's annual program and financial reporting will be used to track the minimum $1 million, of the total $12 million from Budget 2015, which is to be devoted to supporting students pursuing an education in skilled trades. The total $1 million may be distributed over the three relevant fiscal years covered by Budget 2015 investments.

Indspire must account for the receipt of all anticipated contribution amounts in multi-year donation arrangements with non-federal government contributors that were counted as matching funds for the release of Budget 2015 Investments. Documentation must be submitted clearly indicating that the funds were received by Indspire and documented against the evidence of matching funding submitted in 2016-2017. Indspire is required to include this information in its annual program report and note the receipt of funds in the financial reports indicated in their Funding Agreement. This reporting requirement remains in effect until all matching 2016-2017 funds are received by Indspire.

13. Contact Information

Education Branch
Indigenous and Northern Affairs Canada
10 Wellington Street
GATINEAU QC K1A 0H4
Fax number: (819) 934-1478
aadnc.education.aandc@canada.ca

These Guidelines can be consulted in the Education National Program Guidelines page of INAC's website and through the View Instructions button on the first page of Indspire's proposal form issued by INAC.

Appendix A: List of Eligible Expenditures by Objective

Eligible Expenditures by Expense Type Building Brighter Futures Indspire Awards Soaring: Indigenous Youth Career Conferences Industry in the Classroom
Salaries and benefits Yes Yes Yes
incl. casual labour
Yes
Professional development Yes Yes Yes Yes
Professional services/consulting fees - incl. legal fees, internal audit fees, data tracking, translation and transcription services Yes
incl. promotional video development and production personnel
Yes
incl. advertising, production professionals, performers, event photographers
Yes
incl. production and video development professionals
Yes
incl. production and video professionals, teachers, instructors, IT support
Honoraria - for Indspire Board of Directors and other Indspire committee members Yes
incl. jury / selection committee
Yes
incl. jury / selection committee
Yes Yes
Travel - incl. Indspire Board of Directors, other Indspire committee members and staff (refer to Note 1 in Section 10) Yes
incl. jury / selection committee
Yes
incl. jury / selection committee
Yes
incl. guests, speakers, youth travel subsidies
Yes
Accommodation (refer to Note 1 in Section 10)   Yes Yes  
Facility rental   Yes
incl. live theatre
Yes  
Hospitality   Yes
incl. receptions

Yes
incl. breakfasts, lunches
 
Scholarships and bursaries (refer to Section 5 for eligibility) Yes      
Awards - incl. medallions, youth awards, as well as corporate, recipient and performer gifts   Yes Yes
incl. student prizes
 
Printing and publishing costs Yes
incl. advertising, annual reports, scholarship brochures
Yes
incl. gala programmes, annual reports, nomination kits/forms
Yes
incl. banners
Yes
incl. advertising and annual reports
Products, tools and materials Yes
incl. promotional videos
Yes
incl. advertising, press conference/public relations, production materials
Yes
incl. production costs, general production equipment, booth setup charges
Yes
incl. production costs, program materials, stay-in-school / employment initiatives
Purchase of learning / instructional materials       Yes
Administration costs - office and general expenses, rent and utilities, shipping, IT hardware purchases and maintenance, software licensing, fundraising expenses other than expense types listed above (refer to Note 2 in Section 10) Yes Yes Yes Yes
incl. insurance
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