ARCHIVED - Management Letter - Manitoba First Nations Education Resource Centre Inc.

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Executive Director
Manitoba First Nations Education Resource Centre
2-1100 Waverley Street
WINNIPEG MB R3T 3X9

Ref: 2013-14 Recipient Audit Results and Follow-Up

Dear Sir/ Madam:

Aboriginal Affairs and Northern Development Canada (AANDC) conducted a number of recipient audits in fiscal year 2013-14 including an audit of Manitoba First Nations Education Resource Centre Inc. Attached please find a copy of the full audit report and a summary of the report. The summary will be published on the department's website in the coming weeks, along with this management letter. Should you wish to, you may provide a written response to the audit to me within 30 days. Your response will also be posted.

No recoverable amount has been identified as a result of this recipient audit. The audit report included the following recommendations:

  1. It is recommended that when required, amendments to approved purchase orders, specifically ones that result in an increased expenditure, be authorized prior to processing the order with the third-party vendor.
  2. It is recommended that invoices be reviewed by the Director of Finance and expense claims be recorded in the period to which the expense relates, based on when the service is provided or goods are received.
  3. It is recommended that expenditure claims be reviewed by the Director of Finance to verify validity and eligibility under the programs and related guidelines.
  4. It is recommended that formal approval be obtained from AANDC prior to deviating from the approved work plan to reduce the risk that expenditures claimed not be in compliance with program guidelines.

Your regional AANDC representative will be in touch with you shortly to help you develop an action plan to address the recommendations in the recipient audit report. This action plan will also be posted.

Please discuss any questions or concerns you may have about this audit with your regional AANDC representative.

Sincerely,

Paul J. Thoppil, CPA, CA
Chief Financial Officer

c.c.: John de Francesco, Regional Director General, Manitoba Region
Lynda Clairmont, Sr Assistant Deputy Minister, Regional Operations
Anne Scotton, Chief Audit & Evaluation Executive
Ernst and Young LLP

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