How to Apply for a Child or Dependent Adult Secure Certificate of Indian Status (SCIS)

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This video by Aboriginal Affairs and Northern Development Canada takes you through a step-by-step approach to applying for your Secure Certificate of Indian Status.

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Transcript: How to Apply for a Child or Dependent Adult Secure Certificate of Indian Status (SCIS)

Steps

For Applicants Fifteen (15) Years of Age or Younger or a Dependent Adult

The Secure Certificate of Indian Status, commonly referred to as the secure status card or SCIS, is a secure identity document that provides greater protection against fraud and identity theft while ensuring access to programs, benefits and services for registered Status Indians in Canada. If you have a child 15 years of age or younger or a dependent adult and they are registered as a Status Indian this video will help guide you step-by-step, through the application process to obtain a secure status card.

It's important to closely follow these instructions because any information that is missing will result in your child's or dependent adult's application being refused and returned to you.

First, you will need an application form. Forms are available online at www.aandc.gc.ca/forms or get a copy by visiting an Aboriginal Affairs and Northern Development Canada regional office.

On page 1, you'll see information about the Privacy Act and how Aboriginal Affairs and Northern Development Canada is required to treat and protect your child's or dependent adult's personal information.

If you have any questions, please visit our website, send us an e-mail or give us a call.

Page 1 also outlines specific content and steps that are important to follow. Start by getting two identical passport style photographs of your child or dependent adult that meet Canadian passport photo specifications.

The photos must include the photographer's contact information on the back and the date the photo was taken.

It's important to note that photos taken outside of the country will probably not meet Canadian passport photo specifications such as the size required and therefore, will not be accepted. If you reside outside of Canada, you should bring the photo specifications found on page 2 of the application with you to the photographer.

If you are applying by mail, a guarantor will also need to complete and sign a guarantor declaration form. It can be found on our web site under the forms section. A list of who can act as a guarantor is also found on the form.

Indian Registrar or an Indian Registration Administrator, Commissioner for Oaths, Elected Chief or Councillor, Dentist, Doctor, Optometrist, Chiropractor, Pharmacist, Judge, Magistrate, Police Officer.

Notary Public, Postmaster/Postmistress, Principal of primary or secondary school, Minister, Lawyer, Mayor.

Accountant, Professional Engineer, Professor in college or university, Registered Social Worker, Veterinarian.

Please note that a guarantor – who can confirm your identity and has known you for at least two years must sign the back of one of your child's or dependent adult's photos. The guarantor must also have knowledge of your child or dependent adult. Copies of all identity documents that are mailed also require the guarantor's signature on the front and back of each one. Guarantors perform these duties without charge.

Now please turn to the third page. Here you will fill out the personal information for your child or dependent adult. Please read the notice in the orange box at the top that explains the importance of filling out this document truthfully. Please also note that this form must be filled out in black or blue ink.

You'll need to identify whether this is your first time applying for a secure status card for your child or dependent adult. If so, check 'Initial SCIS'.

If replacing a lost, stolen, damaged or destroyed card check the second box 'Replacement SCIS' and check the third box 'Renewal SCIS' if renewing a card.

If this is your first time applying for a secure status card check 'Initial SCIS'.

If replacing a lost, stolen, damaged or destroyed card check the second box.

Check the third box if renewing a card.

When filling in your child's or dependent adult's name, please be sure to use their current legal name. As an example, if your child or dependent adult has had a legal change of name, write in the most current last name.

Make sure to use the child or dependent adult's current legal name

In the event of a name change, it's important to provide an original legal change of name document.

Please note that all original identification documents mailed to us will be promptly returned to you.

In Section 2, write in the first and middle names of your child or dependent adult.

If your child or dependent adult has an alias or cultural name which was provided to us when you applied for Registration of your child or dependent adult, you can have it printed on their secure status card if you like. This alias or cultural name must be listed in the Indian Registration System for it to be printed on your child's or dependent adult's new card.

If your child's or dependent adult's last name is different than it was at birth, be sure to include their birth name in Section 4. You can confirm this by checking your child's or dependent adult's birth certificate. Also, be sure to include your child's or dependent adult's original birth certificate with this application. If the dependent adult is over 65, an original baptismal certificate is acceptable.

Alias or cultural name must be listed in the Indian Registration System

Enter your child's or dependent adult's date of birth in Section 5; their sex in Section 6; Registration number and name of the band in Sections 7 and 8. If your child or dependent adult does not have an Indian Registration number, please contact our enquiries line for assistance.

For Section 9 you'll need to identify if this application is for a dependent adult. If so, check 'Yes' and be sure to include a copy of the Order of Trusteeship or Guardianship with the application.

For Section 10

Include a current mailing address. Should you move prior to the card arriving, simply notify our office of your new address.

Page 4, Section B is required for a first time applicant, or an applicant who is replacing or renewing their child's or dependent adult's card a year or more after their secure status card has expired. This section covers supporting documents that you will need to submit with your child's or dependent adult's application.

If renewing or replacing your child's or dependent adult's secure status card, please go to Section C, Page 4. Please write the serial number found on the back of the card and the renewal date, which is found on the front of the card.

If your child's or dependent adult's secure status card has been lost, stolen, damaged or destroyed you will need to complete the Statutory Declaration form 83-113E.

After you've filled in all of the details, be sure you sign it in front of a Commissioner for Oaths, a Notary Public, or a Lawyer who can be found either on the internet or in the yellow pages. You can also get assistance from the nearest Aboriginal Affairs and Northern Development Canada regional office or your Indian Registration Administrator located in First Nation band offices.

Page 4, Section D is the section where you'll need to advise if the child is subject to an adoption. Check 'yes' if you are currently adopting the child. In question 2 you will need to check 'yes' if there are separation agreements, court orders or legal proceedings pertaining to the custody of the child. If you check 'yes' to either question, be sure to include a copy of all legal documentation pertaining to the adoption or custody of the child.

Page 4, Section E you'll need to complete your information in this section. Write your family name or last name in section 1. Write your given name(s) in section 2. If your name in this section is different than your name listed on the child's long form birth certificate, be sure to include any linking documents such as marriage certificate(s) to confirm your identity. In section 3 check off if you are male or female. In section 4 write your Indian Registration number if you have one. Write your relationship to the child or dependent adult in Section 5. Examples include, Parent or Legal Guardian. Write in section 6 your mailing address if is different than the child or dependent adult's address listed in Section A of the application. In Section 7 write a phone number where we can reach you during the day and in Section 8 a phone number where we can reach you in the evening.

if your name is different than your name listed on the child's long form birth certificate, be sure to include any name linking documents (e.g. marriage certificate)

Page 5, Section F covers supporting documents that you will need to submit with your child's or dependent adult's application.

Please be sure that all supporting documents required with this application are in good condition. Documents that are ripped, written on, or damaged in any way cannot be accepted.

In Section F "Documents to Support Parent's/Legal Guardian's Identity", you'll need to write in the identity document types that you are submitting with your application. Copies of the original document can be submitted however, both sides must be signed and dated by the same guarantor who signed the photo and completed the Guarantor declaration form.

The valid identification presented must include your photograph, signature and name.

You will now need to sign and date the form.

As a final step, think of a personal four-number activation code. You'll need this code in order to activate the child's or dependent adult's card once it arrives in the mail. Write down the number in both sections, then cut off the bottom section and keep it in a safe place for your records.

Congratulations, the application is ready for submission. Double check that all of the documentation required are included to ensure the application can be processed without delay.

Here is a final check list:

*be sure to include the child's long form birth certificate

Mail everything to:

Secure Certificate of Indian Status Processing Unit
10 Wellington Stree
Gatineau QC, Canada
K1A 0H

If the application is complete and accurate, you can expect to receive the secure status card in the mail without delay.

One final thing, don't forget to save the activation code and keep it in a safe place, so that you can activate your child's or dependent adult's card as soon as you receive it.

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