ARCHIVED - Funding for Negotiations and Implementing Bodies Under Special Claims 2014-2015
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Funding for Negotiations and Implementing Bodies Under Special Claims - Form Instructions 2014-2015
DCI Number/Fiscal Year: 3842730 (2014-2015)
Purpose: The department uses this report to confirm that funding has been spent by the recipient for the intended purpose as detailed in the Negotiation and/or Implementation Plan. The quarterly reports allow the department to monitor progress and track funding allocations.
Reporting Period: Quarterly activity and financial reports, and a final year-end audited financial statement
Due Date: Quarterly reports as per fiscal quarter: July 15, October 15, January 15, and April 15. The year-end report is due mid May. Audited financial statements will be reviewed upon submission to AANDC.
Section A. Identification
|Recipient Name||The name of the funding recipient participating in negotiations and implementation activities. As per the program authority, eligible recipients may include a First Nation Council, a self-governing First Nation, an Inuit community, a representative organization of Inuit members of an Inuit community, or a third party organization that has been mandated and designated by them to delivery project activities or services (e.g. tribal council, regional delivery organization).|
|Recipient Number||The number assigned by AANDC for funding purposes. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of ##########. If not known, leave blank.|
|Contact: Given Name, Family Names, Title, Address, Telephone Number, Facsimile Number, E-mail Address||The name and contact information of the responsible official to verify the content and information contained in this report. This person should be the senior financial officer or Band Manager responsible for financial reporting. A valid postal code is in the upper case in the format A#A#A#. A valid telephone or facsimile number includes the 3 digit area code in the format ###-###-####. If there is an extension, it has a maximum of 5 digits and is in the format #####. A valid email address may be in upper or lower case in the format firstname.lastname@example.org.|
|Approved Annual Allocation||The amount of annual funding for negotiations and/or implementation activities. The amount must correspond with the annual work plan and proposed budget submitted to AANDC for approval. Cash flow and activity forecasts in Sections C and D should correspond to the work plan and budgets for accurate reporting.|
|Project Name||The official project title (Negotiation Table or Negotiation Agreement for Implementation) as indicated on AANDC documentation.|
|Tombstone Data||Each report must contain a background summary of the negotiations or implementation agreement. This information provides the relevant information relating to the date of the negotiations mandate or agreement for implementation, timeframe, key issues and parties to the activities and agreement. General information about the community such as geographic location may be included in this section.|
Section B. Negotiation or Implementation Activities
|Governance Objectives||There are three strategic objectives that projects and activities support to advance negotiations and implementation of agreements.
|Description of Projects and Activities||A brief description of the activities and/or projects to be undertaken as per the annual negotiation work plan or implementation plan.|
|Performance Indicators and Target||The performance indicators of expected results and the target for each activity or project. Include both quantitative information (a number, date, dollar value) and qualitative (the background to the issue, storyline and summary of the challenges and opportunities within the project and activities underway during the reporting period.)|
Section C. Annual Actual Expenditures by Objective and Source of Funds
|Annual Actual Expenditures by Objective and Source of Funds||An annual cash flow will forecast the proposed expenditures for negotiation or implementation projects and activities. The funding provided must include AANDC contributions, and note contributions received from other sources (e.g. Provincial, Program sources, in-kind contributions, etc.) Recipients must report actual expenditures by quarter, with the final audited figures to be provided in the end-of-year audited financial statement. The Senior Financial Officer is responsible to verify the financial reporting as accurate.|
Section D. Requested Cash Flow by Quarter
|Requested Cash Flow by Quarter||A cash flow must be produced reflecting anticipated expenditures by quarter, in accordance with the annual workplan.|
Section E. Proposed Projects and Activities
|Project Name, Amount, Purpose and Description||The projects and activities to be undertaken to support negotiations or implementation of special claims. Projects must be approved by the negotiators and written confirmation that funding is approved must be provided by AANDC prior to beginning work. Projects may include one-time annual activities, or multi-year projects, depending on the negotiation workplan or implementation plan requirements.|
Given Name, Family Name, Title, Date
|The person completing the report may be a finance or project officer but the individual with senior financial authority for the organization must review and be responsible for its contents. This report requires the given name and family name of the authorized financial officer, title and the date on which the accuracy of the information was acknowledged, in the format YYYY-MM-DD.|
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