Grants and Contributions to Provide Income Support to On-Reserve Residents

Grants and Contributions for the Income Assistance and Assisted Living Programs, and Contributions for the National Child Benefit Reinvestment

Transfer Payment Program Terms and Conditions

Clarification and further detail can be found in the Department of Indian Affairs and Northern Development (DIAND) Social Programs – National Manual and in the attached annexes.

1. Introduction

The Department of Indian Affairs and Northern Development (DIAND) provides funding for social services as a matter of policy.

2. Legal and Policy Authority

The following legislation and policy decisions support Income Assistance, Assisted Living, and the National Child Benefit Reinvestment:

The following policy decision supports Income Assistance:

The following policy decision supports Assisted Living:

The following legislation and policy decisions support the National Child Benefit Reinvestment:

3. Purpose, Objectives and Expected Results

Performance indicators that apply to these programs are found in the Social Development Programs Performance Measurement Strategy. These programs contribute to one or more of the following expected outcomes:

  1. Eligible men, women and children's basic and special needs are met.
  2. Men, women and children are safe.
  3. Men and women are employable and able to become and/or remain attached to the workforce.

These outcomes are directly aligned with the program activity and sub activities in DIAND's Program Activity Architecture. These programs fall under the "People" strategic outcome, the long-term objective of which is contributing to the "Individual, family and community well-being for First Nations and Inuit".

Income Assistance

The Income Assistance program provides funding to assist eligible individuals and families who are ordinarily resident on reserve with: basic needs, special needs, and employment and pre employment measures designed to increase self-reliance, to improve life skills and to promote greater attachment to the work force. The expected outcome of the Income Assistance program is an improved quality of life through the reduction of poverty and hardship on reserve and improved participation in and attachment to the workforce.

The Social Development Program Management Infrastructure Initiative (SDPMII) is intended to provide project-based financial assistance to recipients to assist them to identify models of effective management and accountability for social development programs that will lead to more effective, cost-efficient and accountable social development programming.

Assisted Living

The Assisted Living program provides funding to assist eligible individuals with in-home care, adult foster care and institutional care. Eligible individuals must: be ordinarily resident on reserve; have been formally assessed by a health care professional (in a manner that aligns with the reference province or territory) as requiring services; and not have the means to obtain such services themselves. The purpose of the funding is to help provide non-medical social support services to seniors, adults with chronic illness, and children and adults with disabilities (mental and physical) so that they can maintain functional independence and achieve greater self-reliance. The expected outcome for the Assisted Living program is that low-income individuals are helped to maintain their independence for as long as possible through in-home, group home and institutional care supports.

The Assisted Living Disabilities Initiative provides funding for projects and activities that increase awareness of disability issues and available supports; and/or improve the coordination and accessibility to these programs and supports among individuals with disabilities living on reserve.

National Child Benefit Reinvestment

The purpose of the broader National Child Benefit initiative is to address child poverty. The objectives are: to help prevent and reduce the depth of child poverty; to promote attachment to the work force by ensuring that families will always be better off as a result of working; and to reduce overlap and duplication and to simplify the administration of benefits for children.

The National Child Benefit Reinvestment provides funding for community-based supports and services for children in low-income families. The expected outcomes of the National Child Benefit Reinvestment on reserve are a reduction in the effects of child poverty, and a reduction in barriers that impede parents/guardians from becoming or remaining attached to the workforce. The final expected outcomes of the National Child Benefit Reinvestment are decreased incidence and depth of child poverty on reserve.

4. Eligibility

G=Grants
C=Contribution

Table 1. Eligible Recipients for Income Assistance, Income Assistance SDPMII, Assisted Living, Assisted Living Disabilities Initiative, and the National Child Benefit Reinvestment
Eligible Recipients Income Assistance (1) Income Assistance SDPMII (2) Assisted Living (3)-(4) Assisted Living Disabilities Initiative (5) National Child Benefit Reinvestment
Chiefs and Councils of First Nation bands recognized by the Minister of Aboriginal Affairs and Northern Development Canada G
C
C G
C
C C
Tribal councils (6) G
C
C G
C
C C
Provinces G
C
C G
C
  C
Yukon Territory G
C
  G
C
  C
Aboriginal communities and organizations G
C
C G
C
C C
Political/treaty organizations G
C
C G
C
C C
Municipal governments or agencies G
C
C G
C
  C
Private business, organizations or agencies G
C
C G
C
  C
Volunteer, not-for-profit, or non-governmental organizations G
C
C G
C
C C
Educational institutions   C   C C
Table notes are found in Annex A.

Client / Beneficiary Eligibility Criteria

G=Grants
C=Contribution

Table 2: Income Assistance, Assisted Living, Disabilities Initiative, SDPMII Program Eligible Clients
Eligible Clients / Beneficiaries Income Assistance (1) Assisted Living (2) Assisted Living Disabilities Initiative National Child Benefit Reinvestment (3)
Individual who is "ordinarily resident on reserve" (4) G
C
G
C
C C
Student who is "ordinarily resident on reserve" (5) G
C
G
C
C C
Child in care (6) G
C
G
C
C  
Child in joint / shared custody (7)       C
Table notes are found in Annex B.

Where required, DIAND may provide Income Assistance and Assisted Living grant funding directly to individuals who qualify to receive payment, according to the client eligibility criteria for program funding set out below.

Eligible Initiatives and Projects

Income Assistance:

  • Basic and special needs;
  • Employment and pre-employment activities; and
  • Projects to improve the efficiency and effectiveness of program design, implementation and reporting (Social Development Program Management Infrastructure Initiative).

Assisted Living:

  • In-home care;
  • Adult foster care; and
  • Institutional care services; and
  • Projects to improve the coordination and accessibility of existing disability programs and services (Disabilities Initiative).

National Child Benefit Reinvestment:

  • Must be community-based and target a reduction in the incidence, depth, and effects of child poverty in a manner consistent with the objectives of the National Child Benefit initiative.

5. Type and Nature of Eligible Expenditures

G=Grants
C=Contribution

Table 3: Income Assistance, Assisted Living, Disabilities Initiative, SDPMII Program Eligible Expenditures
Eligible Expenditures Income Assistance Income Assistance SDPMII Assisted Living Assisted Living Disabilities Initiative National Child Benefit Reinvestment
Basic and Special Needs (1) G
C
       
Employment and Pre-Employment costs (2) G
C
       
Employment and pre-employment financial assistance (3) G
C
       
Service Delivery and Administrative costs (4) G
C
C G
C
  C
In-Home Care (5)     G
C
   
Adult Foster and Institutional Care (6)     G
C
   
Public Education and Awareness Activities (7)       C  
Child Care (8)         C
Child Nutrition (9)         C
Support to Parents (10)         C
Home-to-Work Transition (11)         C
Cultural Enrichment (12)         C
Table notes are found in Annex C.

6. Total Canadian Government Funding and Stacking Limits

Under contributions, the stacking limit maximum level of funding to a recipient from all sources (including federal, provincial/territorial, and/or municipal) for any one activity, initiative or project is 100 percent of eligible costs.

7. Method for Determining the Amount of Funding

Income Assistance and Assisted Living:

  • In Atlantic, Quebec, Manitoba, Saskatchewan, Yukon and British Columbia regions, amount of funding is based on historical budgets adjusted for changes directly attributable to an increase or decrease in eligible individuals, eligible activities or eligible rates.
  • In Ontario region, amount of funding is based on the Memorandum of Agreement Respecting Welfare Programs for Indians (Ontario "65 Welfare Agreement")
  • In Alberta region, amount of funding is based on the "Administrative Reform Agreement with the Province of Alberta" (1992 Administrative Reform Agreement)
  • The Assisted Living Disabilities Initiative and Income Assistance SDPMII amount of funding, if available, is based on proposals and budgets as approved by AANDC.

National Child Benefit Reinvestment

  • The amount of funding is based on the applicable provincial/territorial reinvestment model (i.e. approach to replacing social assistance benefits for children) and/or provincial/territorial/ municipal investment in services and supports for children in low-income families.

8. Maximum Amounts Payable

The annual amount for each recipient will not exceed the following dollar values listed in Table 4 of this document.

Table 4: Income Assistance, Assisted Living, Disabilities Initiative, SDPMII Maximum Amount Payable per Eligible Recipient
Income Assistance Income Assistance SDPMIII Assisted Living Assisted Living Disabilities Initiative National Child Benefit Reinvestment
Single Recipient (1) Multi-entity Recipient (2)
Applicable rate published by the reference P/T (3) $400,000 per project Actual costs of the eligible expenditures (4) $160,000 per project $3,300,000 $3,300,000 x number of entities
  1. An entity that is eligible to be a recipient in their own right. For example, a single First Nation.
  2. For a multi-entity group (e.g., in the event of shared delivery, collaboration, or partnership), each entity of which would qualify to be an eligible recipient in their own right. For example, if there are three First Nations in the shared delivery, collaboration or partnership, the maximum amount payable is $3.3 million X 3= $9.9 million.
  3. For Income Assistance, direct costs of serving clients, the maximum amount payable to any recipient in respect to any client is the applicable rate published by the reference province or territory for the eligible expenditures, as may be revised from time to time by the reference province or territory.
  4. For Assisted Living, the maximum amount payable to any recipient with respect to any client is the actual costs of the eligible expenditures associated with that client for In-Home Care, Foster Care and Institutional Care consistent with applicable provincial/territorial programming.

9. Basis on Which Payments will be Made

The transfer payment (payments to recipients) will be subject to pre-established eligibility and other entitlement criteria, and will also be based on program risk, recipient risk and departmental cash and agreement management policies.

Payments, including installments and advances, will be made throughout a fiscal year to accommodate cash requirements of the recipient.

C=Contributions

Table 5. Contribution Funding Approaches: Income Assistance, Income Assistance SDPMII, Assisted Living, Assisted Living Disabilities Initiative, and the National Child Benefit Reinvestment
Contribution Funding Approach Income Assistance Income Assistance SDPMII (1) Assisted Living Assisted Living Disabilities Initiative (1) National Child Benefit Reinvestment
Set C C C C C
Fixed C   C   C
Flexible C   C   C
Block C   C   C
  1. Projects are approved based upon project proposals, submitted on an annual basis by eligible recipients to DIAND regional offices. Proposals are reviewed and approved based on merit and availability of funds. Payments are made to reimburse actual eligible expenditures.

10. Application Requirements and Assessment Criteria

Before entering into a funding arrangement, DIAND shall confirm its authorities to enter into an agreement with the recipient and to fund the proposed activities. The departmental review procedures for verifying eligibility, entitlement and application approval (including risk assessments) are set out in relevant departmental program directives and procedures.

In cases where DIAND funds Income Assistance and Assisted Living directly to eligible clients or recipients, DIAND regional offices accept applications for income support from residents of communities where Chief and Council have not made arrangements to administer the program.

Income Assistance and Assisted Living applicants (or their guardians or maintainers on their behalf) must demonstrate their eligibility for funding. Applicants must meet the qualifying requirements of their province or territory of residence (including an assessment of financial need which covers their employability, family composition and age, and financial resources available to their household).

For Assisted Living, before funding an eligible recipient, DIAND will verify that the associated care facility can demonstrate that:

11. Due Diligence and Reporting

The 2008 Treasury Board Policy on Transfer Payments requires effective monitoring and oversight for program management as follows:

Performance Measurement Strategy

To support a reduction in the reporting burden, performance measurement data will be collected using various methods and sources. Recipient performance reporting requirements will be set out in departmental recipient reporting documents. Frequency of reporting will be based on recipient risk.

Financial Accountability

Financial reporting requirements will be set out in the funding agreements and the frequency of reporting will be based on the recipient risk.

12. Official Languages

Where a program supports activities that may be delivered to members of either official language community, access to services from the recipient will be provided in both official languages where there is significant demand and Part IV of the Official Languages Act is applicable. In addition, the department will ensure that the design and the delivery of programs respect the obligations of the Government of Canada as set out in Part VII of the Official Languages Act.

13. Intellectual Property

Where a grant is provided for the development of material in which copyright subsists, conditions for shared rights will be set out in the funding agreement.

Where a contribution is provided for the development of material in which copyright subsists, conditions for shared rights will be set out in the funding agreement.

14. Repayable Contributions

Provisions for repayable contributions do not apply. Any contributions made to private firms under these programs are not intended to generate profits or to increase the value of a business.

15. Redistribution of Contributions

Recipients are not agents of the federal government in making redistribution of contributions. Where a recipient further distributes contribution funding to another service delivery organization (i.e. an authority, board, committee, or other entity authorized to act on behalf of the recipient), the recipient shall remain liable to the Department for the performance of its obligations under the funding agreement. Neither the objectives of the programs and services nor the expectations of transparent, fair and equitable services shall be compromised by any redistribution of contribution funding.

16. Other Terms and Conditions

Land-less Bands and Non-Reserve Communities

Subject to annual review, DIAND maintains a list of land-less Bands and non-reserve communities that are eligible to receive program funding in accordance with the DIAND National Social Programs Manual.

Annex A

Eligible Recipients

Table 1. Grants and Contributions Eligible Recipients: Income Assistance, Income Assistance SDPMII, Assisted Living, Assisted Living Disabilities Initiative, and the National Child Benefit Reinvestment

  1. Recipients of Income Assistance funding must agree to: deliver the program in alignment with the rate schedule and eligibility criteria of the reference province/territory and in accordance with the DIAND Social Programs - National Manual; conduct compliance reviews; provide a redress mechanism; and provide reports as per the funding agreement.
  2. For Income Assistance SDPMII, recipients will confirm they are Councils of Indian Bands recognized by the Minister of DIAND and/or First Nation organizations. No two entities will be funded for the same purpose for the same population catchment area.
  3. Recipients of Assisted Living In-Home Care funding must have:
    • established program guidelines for the delivery of Assisted Living programs and services, referencing program guidelines and provincial/territorial programs, standards and guidelines;
    • established management and accountability guidelines;
    • confirmed that the actual In-Home Care services being provided correspond to and meet or make up part of a care plan that meets the client's assessed needs; and
    • supporting documentation relating to past program delivery (this provision does not apply to a new recipient).
  4. Recipients of Assisted Living Foster Care/Institutional Care must:
    • operate according to the licensing/ accreditation guidelines applicable to the facility type of the reference province/territory;
    • ensure that the actual Foster Care/Institutional Care services being provided correspond to and meet or make up part of a care plan that meets the client's assessed needs; and
    • ensure that the care services for which the care facility is invoicing for service do not exceed eligible expenditures as defined in Annex C.
  5. Assisted Living Disabilities Initiative Funding Recipients that engage in disability-related information services will receive funding subject to availability, based on project proposals, as outlined in the Social Programs - National Manual. The applications for this funding will include clearly-defined objectives, a work plan and proposed outcomes, and should demonstrate that they are designed to improve the coordination and accessibility of existing programs and services for persons with disabilities ordinarily resident on reserve.
  6. First Nations Band Councils and Tribal Councils may deliver programs directly; share services with other recipients; or enter into agreements for service delivery with other recipients. Contributions are subject to the Redistribution of Contributions, set out in section 15, above.

ANNEX B

Client / Beneficiary Eligibility Criteria

Table 2. Eligible Clients for Income Assistance, Assisted Living, Assisted Living Disabilities Initiative, and Eligible Beneficiaries for the National Child Benefit Reinvestment

  1. For Income Assistance, the client must:
    • be ordinarily resident on reserve;
    • be eligible for basic needs and/or special needs assistance (as defined by the eligibility criteria of the province or territory of residence); and
    • demonstrate a requirement for income assistance programs and services support and demonstrate that they have no other source of funding to meet basic needs.

    In exceptional circumstances, DIAND may provide funds to cover basic funeral and burial expenses of non-Income Assistance recipients, where a means test shows that there are insufficient funds within the family, the estate of the deceased or other sources.
  2. For Assisted Living In-Home care, Adult Foster Care, and Institutional Care services, clients must be:
    • ordinarily resident on reserve;
    • formally assessed by designated social service and/or health professionals, as defined by the Department, as requiring one or more of the eligible expenditures, using the care assessment criteria prescribed by the Department; and
    • unable to obtain such services themselves, or access other federal or provincial/territorial sources of support, as confirmed by an assessment covering employability, family composition and age, and financial resources available to the household.
  3. Beneficiaries of National Child Benefit Reinvestment supports and services must be children (aged 0-17 inclusive) living in low-income families, or the parents/guardians of these children, and must be ordinarily resident on reserve.
  4. For Income Assistance, Assisted Living, and Assisted Living Disabilities Initiative, an individual who is "ordinarily resident on reserve" means that an individual client:
    • lives on reserve and does not maintain a primary residence off reserve; or
    • is off reserve for the primary purpose of obtaining required medical care or social service support because there is no reasonably comparable service available on reserve, and lived on reserve immediately prior to receiving the medical care or social service support.

      For the National Child Benefit Reinvestment, an individual who is "ordinarily resident on reserve" means that an individual beneficiary:

    • lives on reserve and does not maintain a primary residence off reserve; or
    • is for the purpose of the program deemed to be ordinarily resident on reserve.

    For Income Assistance, Assisted Living, Assisted Living Disabilities Initiative, and the National Child Benefit Reinvestment, "reserve" is as defined in the Indian Act; includes the Yukon Territory; and excludes lands which have been designated for commercial purposes (for First Nations operating under the Indian Act) or leased for commercial purposes (for First Nations operating under the First Nations Land Management Act).
  5. For Income Assistance, Assisted Living and Assisted Living Disabilities Initiative, a student who is registered and attending a secondary or post-secondary education or training program and is receiving federal, band or Aboriginal organization education/training funding continues to be considered ordinarily resident on reserve if he or she:
    • maintains a residence on reserve; or
    • is a dependent of a family that maintains a primary residence on reserve; or
    • returns to live on reserve with parents, guardians, caregivers or maintainers during the year, even if they live elsewhere while attending school or working at a temporary job.
      For the National Child Benefit Reinvestment, a student who is registered and attending a secondary or post-secondary education or training program and is receiving federal, band or Aboriginal organization education/training funding continues to be considered ordinarily resident on reserve if he or she:
    • maintains a primary residence on reserve; or
    • is a "qualified dependant" (as per Section 122.6 of the Income Tax Act) of an individual ordinarily resident on reserve.
  6. For Income Assistance, Assisted Living and Assisted Living Disabilities Initiative, the residence of a child who comes into the care of a mandated child welfare authority is derived from the residency of the child's parent or guardian at the time the child is taken into care.

    In the case of children, clients must be formally assessed as requiring such services, but only in cases where the responsibility for the funding and provision of such services does not lie with other agencies/programs.

    Children Out of the Parental Home (COPH) are eligible to be funded following guidelines and legislation of each province or territory. Additional conditions relating to COPH funding are outlined in the DIAND Social Programs - National Manual.
  7. For the National Child Benefit Reinvestment, a child in joint/shared custody is considered ordinarily resident on reserve if the child's parent/guardian meets the criteria of "ordinarily resident on reserve" and is an "eligible individual" in respect of the child (as per Section 122.6 of the Income Tax Act); the child is eligible to receive supports and services during such time that he or she is under the care and control of the eligible parent/guardian ordinarily resident on reserve.

ANNEX C

Type and Nature of Eligible Expenditures

Table 3. Eligible Expenditures: Income Assistance, Income Assistance SDPMII, Assisted Living, Assisted Living Disabilities Initiative, and the National Child Benefit Reinvestment

  1. For Income Assistance, funding is for eligible basic and special needs items in the reference province/territory including shelter, food (including special diets), clothing (including children's winter and school clothing), personal incidentals, essential household items, special transportation and moving costs, and funerals and burials (including the costs or repatriation of a body, if required, by rail, air and/or vehicle transport).
  2. For Income Assistance, funding is for eligible employment and pre-employment cost items in the reference province/territory including employment and training-related child care and accommodation, transportation and equipment, employment-related relocation costs, training, and career and job-seeking skills counselling.
  3. For Income Assistance, funding is for eligible employment and pre-employment financial assistance items in the reference province/territory including, but not limited to, training allowances; wage subsidy associated with work experience; transfers to employers, other institutions and governments for training and employment services (e.g., Work Opportunity Program, Aboriginal Social Assistance Recipient Employment Training Initiative, Job Corps).
  4. For Income Assistance, Income Assistance SDPMII, Assisted Living, and the National Child Benefit Reinvestment, funding is for service delivery and administrative costs directly attributable to program and service delivery including:
    • Salaries, wages and benefits; travel, transportation, accommodation; training and professional development, office supplies; instructional and information materials; office equipment; telecommunications; computer systems; printing and professional services;
    • Data collection and management activities required for program monitoring, planning, reporting and evaluation; maintenance and upgrading of systems; and
    • Development and implementation of case management systems including structured client assessment, referral, job placement, re-assessment and counseling, training and professional support for administrators and case managers; and development of operational policy implementation projects and delivery options to encourage local integration or aggregation of services (e.g. management control framework, aggregation models, income support and labour market programs) for more effective delivery and administration of the programs.
  5. For Assisted Living, the type and nature of eligible in-home care expenditures include the following: meal programs and meal preparation; menu planning; day programs; attendant care; short-term respite care; group care; light housekeeping; laundry; ironing; mending; carrying wood; home cleaning (light and heavy cleaning); minor home maintenance (e.g., fixing a door knob or attaching a railing along stairs); and non-medical transportation.
    1. Model A – The Canada Assistance Plan Model - Under this model, eligible adult foster and institutional care expenditures align to cost-shareable facility-based care services, as per the Canada Assistance Plan (1966-1996). Where this model has been implemented, eligible expenditures are understood to be limited to the actual cost of care services which may not exceed Type I or Type II care, as defined in Health Canada's (1973) Federal Classification System for Institutional Care.
    2. Model B - The Subsidized Co-Payment Fee Model - Under this model, eligible adult foster and institutional care expenditures align to comparable income-tested benefits and supports provided to individuals residing in facility-based care by the reference province/territory. Where this model has been implemented, eligible expenditures must align to the subsidized co-payment fee* of the reference province/territory (i.e., the difference between the income-tested reduced rate and the full co-payment fee that would have otherwise been charged to the individual, per the co-payment fee rate structure and income-testing criteria of the reference province/territory).

    *"Co-payment fee" refers to the fee charged directly to individuals (or their trustee or family) residing in care facilities, normally associated with room and board type expenditures. The term used to describe this fee may differ across jurisdictions, facility-types etc. (e.g., "co-insurance fee", "user fee", "residential fee").

    For models A and B:

    • Eligible expenditures are inclusive of care provided in both facilities located on and off receive, provided other criteria are met (e.g. the individual is ordinarily resident on reserve);
    • Expenditures for care provided in a facility that is not operating according to the licensing/ accreditation guidelines applicable to the facility type of the reference province/territory are not eligible; and
    • the resident of an institution is expected to pay the provincial/territorial government established co-payment fee as well as clothing and personal expenses to the extent his/her individual circumstances permit.

    In exceptional circumstances and on compassionate grounds, transitory provisions that exceed eligible expenditures defined here can be made upon demonstration that: no other federal or provincial sources of support are available; a remedial plan is in place; and where failure to provide this interim support would result in a denial of service on the basis of residency.

    Specialized medical and capital items are not eligible expenditures.

  6. The type and nature of eligible public education and awareness activity expenditures include the following: advocacy work, public awareness products and services, regional workshops and group administrative costs.
  7. For the National Child Benefit Reinvestment, funding is for child care supports and/or services that support the provision of child care services to allow more families with low incomes to gain access to daycare spaces, or to have their share of child care costs reduced (e.g., funding for additional daycare spaces and child care for children of parents in employment or training programs). Note: direct subsidies to parents shall not be provided.
  8. For the National Child Benefit Reinvestment, funding is for child nutrition supports and/or services to improve the health and well being of children in low-income families by providing meal and snack programs to children, or education to parents on family nutrition and meal preparation (e.g., child nutrition classes, food hampers, and meals served at schools, day nurseries, play groups, and parent-child support centres).
  9. For the National Child Benefit Reinvestment, funding is support to parents and/or services that provide early intervention and support for low-income parents/guardians to help their children with a healthy start in life (e.g., parenting skills programs, drop-in centres for parents and children, parent-child support classes, homework/education-related supports, active recreational activities for children).
  10. For the National Child Benefit Reinvestment, funding is for home-to-work transition supports and/or services that reduce barriers to employment (e.g., transportation, uniforms), or provide training to increase the skill level of individuals to increase their chances of obtaining work (e.g., life-skills, direct employment and training classes, summer work programs for youth).
  11. For the National Child Benefit Reinvestment, funding is for cultural enrichment supports and/or services that support the teaching of traditional culture and enrichment programs for children in low-income families.
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