ARCHIVED - Evaluation of the Aboriginal Procurement Strategy - Follow-up Status Update as of March 31, 2010

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Action Plan Implementation Status Update Report to the Evaluation, Performance Measurement and Review Committee - As of March 31, 2010

Lands and Economic Sector

Evaluation of the Aboriginal Procurement Strategy
AEC Approval Date: 24/09/2009

Project Recommendations Action Plan Expected Completion Date Program Response
1. Revise the goals and objectives of PSAB to move beyond increasing the number and value of set-aside contracts in order to build upon the increasing success of Aboriginal firms in securing non-set-aside federal contracts As part of the Aboriginal Economic Development Framework, PABP has made commitments to:
  • Increase the number of set-asides by 50% over 5 years; and
  • Launch dedicated procurement-readiness training sessions for Aboriginal businesses, PSAB coordinators and procurement officers.
Fiscal year
On-going to 2014
Status: Behind

Update/Rationale:
As of 31/03/2010

PAPB is currently developing an Aboriginal Business Information System (ABIMS) that will assist in achieving this activity, as well as on-going procurement readiness training for Aboriginal businesses, PSAB coordinators and procurement officers.

ABIMS - Behind

AES: Continue Monitoring

2. Work towards having an Aboriginal Benefits Requirement (ABR for procurements not covered by international trade agreements. As part of the Aboriginal Economic Development Framework, PABP will undertake research new measures to increase federal Aboriginal procurement including ABR. March, 2012 Status: On Target

Update/Rationale:
As of 31/03/2010

PABP is currently working with Health Canada, monitoring an Aboriginal Benefits Requirement (ABR) component for the Health Information and Claim Processing Services (HICUPS). HICUPS is a five year project valued at over 100 million with 16 million in Aboriginal benefits.

AES: Underway

3. Develop and implement a Performance Measurement Strategy (PMStrat) that measures the effectiveness of PSAB and will be used as a basis for gathering PSAB intelligence. Develop a Performance Measurement Strategy (PMStrat) with stakeholder involvement in line with the PMStrat for the Aboriginal Economic Development Framework October 2009 for approval by the Chief Audit and Evaluation Executive and the Evaluation Performance Measurement Review Committee in December 2009. Status: Behind

Update/Rationale:
As of 31/03/2010

In the process of completing.

Rationale: on-going work with Audit and Evaluation & OGD working group

AES: Underway

4. Provide government and private sector with access to a list of pre-qualified Aboriginal suppliers. As part of the Aboriginal Economic Development Framework, PABP has made commitments to:
  • Develop an Aboriginal pre-qualified suppliers list that will be disseminated to government and private sector.
  • Pre-qualify 1000 Aboriginal businesses per year up to 2014.
  • Intra-departmental list by end of 09-10 fiscal year.
  • User-based list accessible by 2011 fiscal year.
Status: On Target

Update/Rationale:
As of 31/03/2010

PABP exceeded the mandated objective of pre-qualifying 1000 Aboriginal businesses per year for five years. In 2009/10 fiscal, PABP pre-qualified 1108 Aboriginal businesses.

Status - On Target 09/10
On - Going 10/11

AES: Underway

5. Identify gaps in the capacity of Aboriginal firms to pursue business opportunities in a broad range of sectors and work with OGDs and other organizations to increase capacity(ies) in these areas. A gap analysis in partnership with the Office of Small and Medium Sized Enterprises (OSME) office at PWGSC and the Sectoral Strategies Directorate will be conducted to identify Aboriginal businesses who have been awarded set-aside and/or incidental contracts and their capacity to compete for incidental (non-set-asides) contracts in the future.

The implementation Secretariat of Treaties and Aboriginal Government will be consulted on this analysis.

November, 2009 Status: Behind

Update/Rationale:
As of 31/03/2010

PABP is currently realigning to be integrated into Aboriginal Entrepreneurship (AE).

In order to create awareness and streamline our processes we will be training all program officers under AE in the PSAB.

A working group is being established to review outcomes of contracts awarded to Aboriginal businesses and to identify gaps in capacity.

AES: Underway

6. Increase awareness, support and take up for PSAB through, among other possible measures: conferences, trade shows, presentations. As part of the Aboriginal Economic Development Framework, PABP has made commitments to:
  • Increase liaison activities with federal departments and businesses on identified Aboriginal procurement opportunities.
  • Identify upcoming events suitable for PSAB
  • Conduct awareness and outreach activities in collaboration with third parties such as the Interpretation Bulletin and Coordinators' Conference (see recommendation 7).
  • Engage provinces and territories on Aboriginal procurement
  • PSAB Coordinators' conference in Feb 2010.
  • Ongoing participation in conferences and organization of awareness and outreach activities
Status: On Target

Update/Rationale:
As of 31/03/2010

PABP held a national training and exhibition in HQ for Aboriginal businesses, PSAB coordinators and procurement officers (300 in attendance).

PABP plans to hold an additional exhibition November 2010.

PSAB has chosen to host the 2010 conference in Winnipeg, Manitoba (November).

AES: Underway

7. Clarify PSAB criteria for Aboriginal content. Interpretation Bulletin for Aboriginal content and Interpretation bulletin for Mandatory Set-Aside to be prepared. Interpretation Bulletin for Aboriginal content complete. Mandatory set-aside bulletin to be completed by Sept 25, 2009 Status: Complete

Update/Rationale:
As of 31/03/2010

Interpretation Bulletin for Mandatory Set-Aside is completed and posted online.

AES: Close – Fully Implemented

8. Perform an in-depth qualitative and quantitative review of PSAB in fiscal year 2014-2015 for past eight years of PSAB.

*Note 2: Due to the unavailability of a data collection system and raw data, TBS has approved the next evaluation for 2014 with the condition that a data collection system is in place collecting performance data in March, 2010.

Develop a proactive data collection/tracking system for the next evaluation that will give government a clear picture upon which to build future plans. Data collection/tracking system: March 30, 2010

Summative evaluation to be initiated and completed in FY 2014-15

Status: On Target

Update/Rationale:
As of 31/03/2010

AES: Underway

 
 
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