ARCHIVED - Implementation Evaluation of INAC Climate Change Adaptation Program: Assist Northerners in Assessing Key Vulnerabilities and Opportunities - Follow-up Report Status Update as of March 31, 2011

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Action Plan Implementation Status Update Report to the Evaluation, Performance Measurement and Review Committee - As of March 31, 2011

Northern Affairs Organization

Implementation Evaluation of INAC Climate Change Adaptation Program: Assist Northerners in Assessing Key Vulnerabilities and Opportunities (2009053)
Approval Date: 07/12/2009

Project Recommendations Action Plan Expected Completion Date Program Response
1. INAC should conduct an environmental scan to:
  • Determine the awareness of climate change and the capacity for adaptation planning in northern communities.
  • Ensure that the Program targets communities in greatest need of support.
  • Conduct a review of existing adaptation work/needs documentation done in Aboriginal and northern communities.
  • Conduct a needs assessment/environment scan with respect to adaptation for Aboriginal and northern communities, which would include a survey of targeted recipients of the Program to measure level of awareness.
September 30, 2010 Status:

Update/Rationale:
As of 31/03/2011:

Will be completed by March 31, 2011. The program has set up an Advisory Committee composed of representatives from federal organizations. The committee is conducting a gap analysis that will provide key information to complete the environmental scan initiated by program staff.

AES: Recommend to close, completed.

2. Clarify Program objectives:
  • Develop a strategy that responds to the greatest need, allowing for transition through planning phases and into implementation.
  • Conduct a needs assessment/environment scan with respect to adaptation for Aboriginal and northern communities.
  • Develop a strategic plan for future program implementation.
March 31, 2010 Status:

Update/Rationale:
As of 31/03/2011:

Will be completed by March 31, 2011. The environment scan will be developed as outlined above, along with a report identifying key priorities to address for future program implementation.

AES: Recommend to close, completed.

3. Continue to develop a website that can be used to:
  • Facilitate the sharing of climate change adaptation information and tools.
  • Extend Program reach.
  • Review existing information already on the web site.
  • Assess gaps in information available.
  • Produce contents for the site that will fill the gaps.
  • Establish a process to ensure the website is regularly updated.
March 31, 2010 Status: Completed

Update/Rationale:
As of 31/03/2011:

A process to ensure that revisions & updates are made is implemented.

AES: Recommend to close, completed.

4. Identify and allocate specific resources for performance measurement to:
  • Improve proposal review to ensure performance information is clearly articulated.
  • Develop reporting template.
  • Monitor project reporting requirements/ensure quality control.
  • Manage the Program's performance measurement responsibilities (ie. Annual reporting).
  • Review the Program applicant's guide to ensure there is a requirement for performance information.
  • Create reporting templates.
  • Review of all reporting requirements for the Program and projects funded to date.
  • Assess current performance tracking system and identify gaps.
  • Make required changes to the performance tracking and reporting system to address gaps.
  Status: Completed

Update/Rationale:
As of 31/03/2011:

Will be completed by March 31, 2011. As part of developing options for future programming, program staff is looking at developing strategies to enhance reporting, & performance monitoring. If the program is renewed this will become part of its management control framework.

AES: Recommend to close, completed.

5. Increase Program efficiency and effectiveness by:
  • Coordinating Program with the ecoEnergy Program.
  • Strengthening relationships with regional offices.
  • Establishing an Advisory Committee, which includes representatives of other federal government departments, territorial governments, and communities.
  • Providing multi-year support to projects.
  • Hold regular meetings with Adaptation and ecoEnergy staff to discuss issues.
  • Ensure harmonization of program management processes between the ecoEnergy and Adaptation programs.
  • Identify contacts in each region and establish regular communication with the regional offices.
  • Complete terms of reference for the Advisory Committee.
  • Identify members for the Committee and schedule a first meeting of the Advisory Committee.
  • As the Program sunsets in March 2011 we will be unable to address the last point. We will however consider this in any program renewal initiative.
March 31, 2010 Status: Completed

Update/Rationale:
As of 31/03/2011:

The Advisory Committee is in place and has mandate to develop strategic direction for the program. Regular meetings, management & staff, are set up to enhance coordination with ecoEnergy.

AES: Recommend to close, completed.

 
 
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