ARCHIVED - Proposed Terms and Conditions of the 2011-2012 Call for Bids - Specific to the Central Mackenzie Valley

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Table of Contents

  1. Call for Bids
  2. Acceptance and Agreement
  3. Submission of Bids
  4. Bid Selection Criterion
  5. Minimum Bid
  6. Acceptance/Rejection of Bids
  7. Tied Bids
  8. Notification of Results
  9. Issuance Fees
  10. Issuance of Licence
  11. Exploration Licence
  12. Work Program
  13. Deposits
  14. Rentals
  15. Allowable Expenditures
  16. Environmental Studies Research Fund (ESRF) Levies
  17. Related Requirements
  18. Cancellation of Rights

The management of oil and gas resources north of latitude 60°N in the Northwest Territories, Nunavut and northern offshore is a federal responsibility managed by the Northern Oil and Gas Branch of the Department of Aboriginal Affairs and Northern Development Canada.

1. Call for Bids

The Minister of Indian Affairs and Northern Development hereby calls for the submission of bids for Exploration Licences in respect of (_____) parcels comprising the following lands located in the area of the Central Mackenzie Valley:

PARCEL (_______ hectares)
Issuance Fee = $ ______
Latitude Longitude Section

PARCEL(S) DESCRIPTION AND MAP WILL BE INSERTED IN FINAL PACKAGE

2. Acceptance and Agreement

Canada Petroleum Resources Act, subsection 24(1)

Any submission of a bid in response to a Call for Bids shall be made on the understanding that the terms and conditions as contained herein are accepted and agreed to by the bidder. Such understanding shall include the acceptance of and agreement with the terms and conditions contained within the form of the Exploration Licence and with the Northern Benefits Requirements associated with new exploration programs.

3. Submission of Bids

Canada Petroleum Resources Act, paragraph 14(3)(e), and 14(3)(f)

Calls for Bids remain open for at least 120 days following publication in the Canada Gazette.

Sealed bids must be delivered, either by registered mail or in person, to the following address prior to NOON, Mountain Time on date to be announced.

Group Leader, Data Management
Operations Business Unit
National Energy Board
444 Seventh Avenue S.W.
CALGARY AB T2P 0X8

Each bid submitted in response to a Call must be addressed to the Minister of Indian Affairs and Northern Development and be in double sealed envelopes bearing no corporate identification. The outer envelope should be clearly marked with the date and Call name, i.e. 2011-2012 Call for Bids - Central Mackenzie Valley. The inner envelope(s) should be clearly marked with the date, Call name and parcel number, i.e. 2011-2012 Call for Bids - Central Mackenzie Valley - Parcel No___.

Individuals or companies submitting more than one bid may place all bids in a single outer envelope.

The Bid Submission Form is included in this package.

To be accepted, bids must be accompanied by separate financial instruments in respect of the issuance fee (clause 11) and the Bid Deposit (clause 13(a)).

4. Bid Selection Criterion

Canada Petroleum Resources Act, paragraph 14(3)(g)

Selection of the successful bid will be made on the basis of a single criterion, namely, the total amount of money that the bidder proposes to spend doing exploratory work on each parcel within Period 1 of the term of the Exploration Licence (Work Proposal Bid).

5. Minimum Bid

Canada Petroleum Resources Act, paragraph 14(3)(d)

Work proposal bids of less than one million dollars for each parcel will not be considered.

6. Acceptance/Rejection of Bids

Canada Petroleum Resources Act, subsection 15(1)

For the purpose of issuing an Exploration Licence, the Minister will choose the highest bid in terms of the single bidding criterion (Work Proposal Bid).

Bids will be accepted only in relation to an entire parcel.

7. Tied Bids

In the event of two or more bids being tied, each bidder will be notified and have the opportunity to submit a new bid by 4 P.M. (EDT) the day following notification.

8. Notification of Results

Bidding results will be made available as soon as possible following the closing of the Call via posting on this website.

The identities of unsuccessful bidders and the amounts of their bids will not be disclosed.

9. Issuance Fees

Frontier Lands Registration Regulations, section 15

Issuance fees of $250.00 per grid, or portion thereof, must be submitted with the bid by separate cheque made payable to the "Receiver General for Canada".

10. Issuance Licence

Canada Petroleum Resources Act, subsection 16(1) and 16(2)

The Minister is not required to issue an interest as a result of a Call for Bids. The Minister may issue an interest to the successful bidder within six (6) months after the closing date specified in the Call for Bids.

11. Exploration Licence

Canada Petroleum Resources Act, paragraph 14(3)(a)

Any Exploration Licence which may result from a Call for Bids will be issued pursuant to the Canada Petroleum Resources Act, R.S., 1985, c. 36, 2nd supplement, or legislation made in amendment thereof or in substitution therefor and any regulations made thereunder from time to time. The proposed Exploration Licence for the 2011-2012 Call for Bids is attached.

Term

Canada Petroleum Resources Act, paragraph 14(3)(c)

The term for Exploration Licences issued from the 2011-2012 Call for Bids - Central Mackenzie Valley will be nine (9) years consisting of two consecutive periods of five (5) and four (4) years.

12. Work Program

Canada Petroleum Resources Act, paragraph 14(3)(c)

The drilling of one (1) exploratory or delineation well prior to the end of Period 1 of the term is a condition precedent to obtaining tenure to Period 2.

To meet this requirement, such a well must reach a depth sufficient to evaluate a prospective horizon as described in the geological prognosis in the application for Authority to Drill a Well.

Where a well has been commenced and drilling is being pursued diligently, Period 1 shall continue until the well has been completed. Period 2 shall be reduced accordingly.

Failure to meet this requirement on the lands by the end of Period 1 will result in the termination of the Exploration Licence. Consequently, lands revert to the Crown.

13. Deposits

  1. Bid Deposit

    1. Each bid must be accompanied by a Bid Deposit for the specific parcel in the amount of ten thousand dollars, in the form of a certified cheque, money order or bank draft payable to the "Receiver General for Canada". Each Bid Deposit must relate to a single parcel.
    2. Bid Deposits will be returned to unsuccessful bidders, without interest, following announcement of the winning bidder(s).
    3. The Bid Deposit will be returned to the winning bidder without interest, once the Work Deposit is received by the Rights Administrator.

  2. Work Deposit

    1. The successful bidder will be required to post 25% of the work proposal bid as security for the performance of work within 15 working days. This period commences the day following the notice of winning bids being posted on the Northern Oil and Gas Branch website. This deposit will be referred to as the Work Deposit.
    2. Failure to post the Work Deposit as security for the performance of work will result in forfeiture of the Bid Deposit and disqualification of the bid. In that event, the Minister may, if he sees fit, select the second highest bidder as the winner without making another Call for Bids.
    3. The Work Deposit must be submitted in the form of an irrevocable standby letter of credit, a bank draft, money order or certified cheque made payable to the "Receiver General for Canada", or any other negotiable financial instrument approved in advance by the Rights Administrator. Failure to receive pre-approval may result in disqualification of the bid. Company cheques are not considered negotiable financial instruments for this purpose. A sample letter of credit is attached.
    4. Parties submitting a joint bid may submit separate guarantees representing their proportionate share of the required Work Deposit, within 15 working days. This period commences the day following the notice of winning bids being posted on the Northern Oil and Gas Branch website. The bid representative as designated on the bid submission form will be responsible for collecting and submitting the holders' share of the Work Deposit.
    5. As expenditures are incurred exploring the Exploration Licence during Period 1 of the term, Work Deposits are refundable in accordance with the Allowable Expenditures. Since Work Deposits represent 25% of the total amount bid for a parcel, refunds are likewise prorated on the basis of 25% of allowable expenditures incurred. Any Work Deposit balance remaining at the end of Period 1 will be forfeit.
    6. Expenditures incurred in Period 2 of the term will not be credited against the Work Deposit but may be credited against Period 2 rentals.

  3. Drilling Deposit

    The interest owner may, at its option, in order to meet the work program, extend Period 1 for one year by posting a Drilling Deposit payable to the Receiver General for Canada before the end of the last year of Period 1. Where Period 1 is extended by the posting of a Drilling Deposit, Period 2 shall be reduced accordingly.

    This Drilling Deposit shall be in the amount of one million dollars and in a form acceptable to the Department. If a Drilling Deposit is posted, it will be refunded in full if the licence is validated as required to obtain tenure for Period 2 by the drilling of a well. If a validation well is not drilled or has not been commenced within the one year extension, the Drilling Deposit will be forfeited to the Receiver General for Canada upon the termination of the licence at the end of Period 1. If a well has been commenced and drilling operations are being diligently pursued, Period 1 will continue until the well has been completed. Allowable expenditures cannot be applied against the Drilling Deposit.

    Successive one-year extensions to Period 1 are possible by the posting of further Drilling Deposits of one million dollars prior to the end of the extended period. This means, in effect, that with application for a successive extension, the previous year's Drilling Deposit is forfeit on the anniversary of the licence.

    The Canada Petroleum Resources Act does not permit the overall term of the licence to extend beyond nine years. As a result, any extension to Period 1 will result in an associated reduction to Period 2.

    As a result of the extension of Period 1 by the posting of a Drilling Deposit, rentals payable in Period 2 will be applicable at the following rates, for the first year after the extension, at $5.50 per hectare and all subsequent years at $8.00 per hectare. All other rental provisions remain applicable.

14. Rentals

Canada Petroleum Resources Act, paragraph 14(3)(c)

Rentals are not applicable during Period 1 of the term.

Rentals paid during Period 2 are refundable in accordance with the Allowable Expenditures.

Refunds may be made or future rentals may be waived, as the case may be, as expenditures are incurred on the lands subject to the Exploration Licence during Period 2 of the term.

Any rental balance remaining at the end of Period 2 will be forfeit. In Period 2, rentals will be applicable at the following rates:

1st year
$3.00/ha
2nd year
$5.50/ha
3rd and 4th year
$8.00/ha

Rentals will be payable annually, in advance, and are to be submitted by cheque payable to the "Receiver General for Canada", irrevocable standby letter of credit, or other negotiable financial instrument in a form satisfactory to the Minister.

When an Exploration Licence continues in force beyond Period 2 due to the drilling of a well deemed to be pursued diligently in accordance with Section 27 of the Canada Petroleum Resources Act, rentals will be payable at the rates applicable during the last year of Period 2. Such rentals will be payable monthly, in advance, at the rate of one twelfth (1/12) of the applicable annual rates.

Rentals may be payable on lands included in a Significant Discovery Licence.

Failure to pay rentals will result in the early termination of the Exploration Licence. Consequently, lands revert to the Crown.

15. Allowable Expenditures

Canada Petroleum Resources Act, paragraph 14(3)(c)

Work Deposits and rentals will be refunded on the following basis, subject to further clarification by the Rights Administrator:

Costs related to the following classes of exploratory work undertaken as part of a program authorized by the National Energy Board may be claimed AT COST:

Data acquisition: by means of reflection seismic surveys or other geophysical, geo-technical or geological surveys, including costs relating to field acquisition and processing, inspection and clean-up.

Data purchase: from vendors at arm's length for re-processing and/or interpretation, to the extent that the data assist the evaluation of the specific licence.

Drilling operations: Costs relating to construction of access routes, preparation of drilling sites, transportation to and from well location and staging areas, onsite drilling and evaluation, support vessels, helicopters, site clean-up and restoration. Drilling operations involved in an exploratory or delineation well may entail waiting on weather, logging, well testing and completion. Extended formation flow testing will not be regarded as an allowable expenditure.

Mobilization and demobilization of equipment and supplies, and any incurred stand-by charges deemed reasonable by the Rights Administrator.

Notwithstanding the above, the Minister may agree to costs claimed with respect to classes of work or activity, or the use of innovative technology not contemplated by this schedule.

General and Administrative: Ten percent (10%) of the above allowable expenditures to reflect other costs not specifically itemized above, and including program specific consultations, data interpretation, regional office support, management and pre-and post program costs.

Guidance Notes on Claiming Allowable Expenditures describe the classes and scope of expenditures which may be viewed as allowable under the terms of Exploration Licences issued pursuant to the Canada Petroleum Resources Act in areas under the jurisdiction of the Minister of Indian Affairs and Northern Development, and are intended to assist interest owners of Exploration Licences to claim refunds from the Northern Oil and Gas Branch of the Department of Indian Affairs and Northern Development. The Guidance Notes may be amended from time to time.

16. Environmental Studies Research Fund (ESRF) Levies

Canada Petroleum Resources Act, section 81

Upon issuance of an Exploration licence, the interest owner must pay ESRF levies pursuant to section 81 of the Canada Petroleum Resources Act. The levies are to be paid for the year in which the Exploration Licence is issued and retroactive levies for the two preceding years (less any levies paid in respect of the same lands for the two preceding years by a previous interest owner). ESRF levies are determined by multiplying the number of hectares of land included in the Exploration Licence by the ESRF rate for the applicable region. Where applicable, the ESRF manager will send notices to the representative of the Exploration Licence. More information can be found at: www.esrfunds.org  .

17. Related Requirements

The exercise of petroleum exploration rights may be subject to specific terms and conditions relating to the environment, and must comply with requirements under land claims and northern benefits.

  1. Conditions Relating to the Environment

    Proponents planning exploration activities are advised to review the environmental elements defined in the Mackenzie Valley Resource Management Act, the Migratory Birds Convention Act, the Migratory Birds Regulations, the Species at Risk Act, the Fisheries Act, the Canadian Environmental Protection Act, and other applicable legislation.

    Within the Central Mackenzie Valley, lands cover both Gwich'in and Sahtu settlement regions. The Map provided herein identifies areas provisionally excluded, areas excluded and areas subject to specific environmental conditions. These areas have been identified in consideration of discussions with the Gwich'in and Sahtu authorities, the Gwich'in Land Use Plan, the Draft-Sahtu Land Use Plan and the NWT Protected Areas Strategy.

    Within the Gwich'in Settlement Region there is a Land Use Plan   in place. The Plan provides for the development and utilization of land, resources and waters within the Gwich'in Settlement area; and illustrates areas where additional or specific environmental terms and conditions may be required at the activity stage. These areas are noted on the Map.

    Anyone proposing to undertake oil and gas activities on these lands will be expected to undertake early and extensive consultations with the Gwich'in authorities. Access to these lands will likely be subject to special conditions, including environmental protection plans developed in consultation and discussion with the Gwich'in Tribal Council ((867) 777-7900). Further information concerning the Gwich'in Land Use Plan may be obtained by contacting the Gwich'in Land Use Planning Board in Inuvik, NWT (telephone: (867) 777-7936 or fax: (867) 777-7970).

    In the Sahtu area, a Land Use Plan is being developed by the Sahtu Land Use Planning Board  . A draft is available. It is recommended that prospective bidders make themselves aware of the contents of the draft plan as in the future there may be specific environmental conditions associated with the plan implementation. Further information may be obtained by contacting the Sahtu Land Use Planning Board in Fort Good Hope at (867) 598‑2055. 

    In addition to the land use plan, a number of historic sites and heritage places have been recommended, and are outlined in a document titled Places We Take Care Of, a report prepared by the Sahtu Heritage Places and Sites Joint Working Group.  This report is available from the Sahtu Secretariat Incorporated in Deline, NWT (telephone: (867) 589-4719 or fax: (867) 589‑4908).

    In addition, implementation of the NWT Protected Areas Strategy   (PAS) continues to be in effect.  The PAS Five Year Action Plan   and other process documents should be considered prior to nominating lands.

    Operators should be aware of Environment Canada's Boreal Caribou Recovery Strategy, whereby this species has been assessed as Threatened by the Committee on the Status of Endangered Wildlife in Canada (COSEWIC). A long term recovery goal for Boreal Caribou is being proposed in order to achieve a self-sustaining local population within this geographic area. For further information, operators are encouraged to contact the Canadian Wildlife Service in Yellowknife at (867) 669-4706.

    Seasonal or operating limitations may be established in accordance with provisions of the Canada Oil and Gas Operations Act.  For example, the work season may be restricted to those months when the proposed type of activity will not have a significant impact on fish habitats, birds or other species and there may be precise conditions relating to drilling fluids and waste discharges.

    Site-specific environmental operating terms and conditions may be imposed at the permitting stage pertaining to a variety of matters such as cut-lines, drilling fluids, waste discharges and operating seasons.  Consultation with the appropriate Sahtu or Gwich'in authority and appropriate government departments regarding such matters as hunting and trapping, fishing and other related activities will be necessary prior to regulatory approvals.

    Specific environmental protection plans developed in consultation with the appropriate Sahtu or Gwich'in authority may be required by the proponent prior to the commencement of activity.  These plans would describe the necessary procedures the operator would take to minimize any environmental impacts to sensitive fish habitats, birds or wildlife habitat of the region, for example moose/caribou.

    The implementation of associated activity may require the hiring of a local monitor to observe and provide advice on a number of items including cut-lines/roads, disposal of wastes, fuel storage and other related matters.

  2. Land Claims Requirements

    The lands are located within the Gwich'in Settlement Region and the Sahtu Settlement Region.  Successful bidders shall adhere to the terms of the land claim settlement agreements reached with the Gwich'in and the Sahtu Dene and Metis.  Interested parties are advised to obtain a copy of the appropriate land claim settlement agreements. The community contacts for each of the claims are identified in the Further Information and Contacts section, below.

  3. Northern Benefits Requirements associated with new exploration programs

    Canada Petroleum Resources Act, section 21

    Benefits Statement of Principles

    Companies engaged in exploration activities on frontier lands are expected to follow the principles outlined below.

    It is recognized that the nature and duration of work programs must be considered in determining the extent to which companies are able to implement the benefits principles.

    Industrial Benefits

    The company is committed to obtaining its goods and services on a fair and competitive basis. The company will support and encourage the development of regional businesses by considering potential suppliers for work associated with the program on the basis of best value, competitiveness and benefits to the regional communities and by providing relevant information to the supply community. Within the context of its general procurement policy, the company will conduct its operations so as to optimize the short and long-term benefits accruing to the North by providing opportunities for involving northern businesses on a full, fair and competitive basis.

    The company is committed to work with regional communities and government agencies to identify potential business development opportunities.

    The company is committed to ensuring that its contractors follow the above with respect to all subcontracting opportunities.

    Employment and Training

    The company is committed to the principles of fair and equal employment and training opportunities consistent with the Canadian Charter of Rights and Freedoms. This commitment will promote fairness in employment opportunities and avoid employment practices which result in employment barriers. The company will give first consideration to qualified individuals resident in the regional communities.

    The company is committed to work with regional communities and government agencies to identify potential employment and training opportunities.

    The company is committed to ensuring that its contractors follow the above with respect to all employment and training opportunities.

    Consultation

    The company is committed to providing appropriate information concerning its exploration programs to concerned individuals, groups and communities in the region. Exchanging relevant information in a timely fashion will enable the company to assess the potential local economic and employment opportunities.

    Compensation

    The company will provide fair and equitable compensation to individuals involved in hunting, trapping and fishing in the event of adverse impacts demonstrated to result from project-related activities.

    Annual Report

    The company will submit an annual report within three months of the completion date of its seasonal work program.

    The report should contain the following information:

    1. a brief work program description;
    2. total program costs (total value of purchased goods and services, total direct wages and total direct work months);
    3. total direct wages by northern community of residence;
    4. total direct work months by community of residence;
    5. number of northern community residents employed for each program component (e.g. seismic, drilling, support and construction);
    6. total value of purchased goods and services from each northern community, including a brief description of the goods and services purchased from each community;
    7. listing of consultations undertaken;
    8. a brief description of any programs that may be undertaken in the next work season.

    Benefits Plans and Reports for the Northwest Territories are to be sent to the Mineral and Petroleum Resources Directorate.

    Benefits Plans and Reports for Nunavut and the adjacent northern offshore are to be sent to AANDC Headquarters.

    Northwest Territories Region:
    Director
    Mineral and Petroleum Resources Directorate
    Aboriginal Affairs and Northern Development Canada
    Northwest Territories Region
    P.O. Box 1500, 4914- 50th Street
    YELLOWKNIFE NT X1A 2R3
    Headquarters:
    Director
    Policy and Research Directorate
    Northern Oil and Gas Branch
    Aboriginal Affairs and Northern Development Canada
    OTTAWA ON K1A 0H4

    Note: The Northern Benefits Requirements Associated with New Exploration Programs will undergo a review in the coming months. For more information on the review process and the interpretation of the current requirements, please contact LOPC-COGOA@aadnc-aandc.gc.ca.

18. Cancellation of Rights

Canada Petroleum Resources Act, section 105

Where the Minister has reason to believe that an interest owner or holder is failing or has failed to meet any requirement of or under the Canada Petroleum Resources Act or the Canada Oil and Gas Operations Act or any regulation made under either Act, the Minister may give notice to that interest owner or holder requiring compliance with the requirement within ninety days after the date of the notice or within such longer period as the Minister considers appropriate.

Notwithstanding anything in the Canada Petroleum Resources Act, where an interest owner or holder fails to comply with a notice within the period specified in the notice and the Minister considers that the failure to comply warrants cancellation of the interest of the interest owner or holder or any share in the interest held by the holder with respect to a portion only of the frontier lands subject to the interest, the Minister may, by order, cancel that interest or share, and where the interest or share is so cancelled, the frontier lands thereunder become Crown reserve lands.

Further Information and Contacts

For more information on this Call, the rights issuance process or the resource management regime, please contact:

Rights Administration
Oil and Gas Management Directorate
Northern Oil and Gas Branch
Indian and Northern Affairs Canada
OTTAWA ON K1A 0H4
Tel: (819) 997-0877; Fax: (819) 953-5828
E-mail: Rights@aandc.gc.ca
www.aadnc-aandc.gc.ca/nth/og/index-eng.asp

Any geological and well information with respect to the lands or area may be obtained from:

Data Coordinator
National Energy Board
Exploration and Production
444 Seventh Avenue SW
CALGARY AB T2P 0X8
Tel: (403) 292-4800; Fax: (403) 292-5876
FIO@neb-one.gc.ca
www.neb-one.gc.ca  

Gwich'in Settlement Region

For more information regarding the terms and requirements arising out of the Gwich’in Land Claim Settlement Agreement, please contact:

President
Gwich'in Tribal Council
P.O. Box 1509
INUVIK NT X0E 0T0
Phone: (867) 777-7900
Fax: (867) 777-7919
www.gwichin.nt.ca  

Sahtu Settlement Region

For more information regarding the terms and requirements arising out of the Sahtu Dene and Metis Land Claim Settlement Agreement, please contact the designated Sahtu organization nearest to the proposed exploration area.

President
Tulita Land & Financial Corporation 
P.O. Box 63
TULITA NT X0E 0K0
Phone: (867) 588-3734
Fax: (867) 588-4025
www.tulitalandcorp.ca  
President
Fort Norman Metis Land Corporation 
P.O. Box 36
TULITA NT X0E 0K0
Phone: (867) 588-3201
Fax: (867) 588-3806
No website

President
Yamoga Land Corporation 
P.O. Box 18
FORT GOOD HOPE  NT X0E 0H0
Phone: (867) 598-2519
Fax: (867) 598-2437
No website
President
Fort Good Hope Metis Land Corporation 
P.O. Box 11
FORT GOOD HOPE NT X0E 0H0
Phone: (867) 598-2105
Fax: (867) 598-2160
No website

President
Ayoni Keh Land Corporation
P.O. Box 43
COLVILLE LAKE NT X0E 0L0
Phone: (867) 709-2700
Fax: (867) 709-2202 or (867) 709-2217
No website
President
Déline Land Corporation 
P.O. Box 156
DÉLINE NT X0E 0G0
Phone: (867) 589-8100
Fax: (867) 589-8101
www.deline.ca  

President
Norman Wells Land Corporation
P.O. Box 69
NORMAN WELLS, NT X0E OV0
Phone: (867) 587-2455
Fax: (867)587-2545
www.nwlc.ca  


Annexes

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