ARCHIVED - Evaluation of the Advocacy and Public Information Program - Follow-up Report Status Update as of September 30, 2009

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Action Plan Implementation Status Update Report to the Evaluation, Performance Measurement and Review Committee - As of September 30, 2009

Resolution and Individual Affairs - Policy, Partnerships and Communications

Evaluation of the Advocacy and Public Information Program (200814)
AEC Approval Date: 26/FEB/2009

Project
Recommendations
Action Plan Expected
Completion
Date
Program
Response
1. In light of the revised implementation schedule for various Settlement Components, INAC should consider continuing support for communication activities, based in part on the APIP model, to assist in informing former students and Canadians about the Settlement Agreement; RIAS agrees with the recommendation and has sought and obtained the necessary authorities to continue APIP through 2009/2010 to 2012/13. Funding beyond 2009/10 is still to be identified. 31/03/2013 Status: On Target

Update/Rationale: RIAS is currently supporting 18 Aboriginal organizations that provide communication and advocacy activities related to the IRSSA. A 19th project is currently under negotiation with an Inuit organization.

As of 30/09/2009:

RIAS is planning to develop business case for $6.0 Million in fiscal year 2010-2011
2. Clarify roles and responsibilities, identify means for continuing information sharing of the various parties involved in disseminating information about the Settlement Agreement so as to ensure cost-effectiveness in the delivery of information and reduce the potential for duplication and overlaps over time; and RIAS agrees with the recommendation and has begun the process of developing a strategic outreach approach which will clarify roles and responsibilities, ensure cost-effectiveness in the delivery of information (and reduce the potential for gaps and overlaps) as well as ensure regular communications between APIP Contribution Recipients and Program Interlocutors (within INAC and with specialists from the various areas of the Settlement Agreement) and coordination of the development and dissemination of accurate and up to date information relevant, i.e., Common Experience Payment (CEP), Reconsideration, Independent Assessment Process (IAP), Commemoration and the Truth and Reconciliation Commission (TRC) to survivors, their families and communities.

In addition, the Community Impacts Working Group (CIWG), a network of interdepartmental representatives and Aboriginal organizations, will be reconstituted this spring and one of its goals will be to improve coordination of communications locally, nationally and regionally.
31/12/2009 Status: On Target

Update/Rationale: RIAS has coordinated outreach strategies with Aboriginal Partners, the CECP and IRSAD in terms of roles, responsibilities and presentation content. RIAS has had continued discussion with the TRC Secretariat on coordinated outreach at strategic events such as healing conferences/workshops.

As of 30/09/2009:

RIAS continues to work with the Assembly of First Nations and other Aboriginal Partners in the dissemination and presentation of information regarding the IRSSA.

CIWG has been reconstituted and has met on four occasions to September 30, 2009. It is co-chaired by the ADMRIAS and an Aboriginal representative.

A communication's sub-group, led by the representatives from the Assembly of First Nations has been constituted and reports on communication to CIWG.
3. Depending on the approach adopted, develop a results based management tools and performance measurement strategy, that is mindful of reporting burden, yet includes:

- a program specific logic model demonstrating links to the Settlement Agreement objectives and INAC's program activity architecture;

- an analysis of information gaps which draws upon existing data (e.g., baseline study, program uptake rates and other relevant evidence) disaggregated by location, age and gender;

- performance measurement indicators and targets;

- formalized recipient selection and assessment criteria which are clearly aligned with program objectives (particularly with respect to reach)

- results-based reporting requirements; and

- a client survey to be applied for all activities undertaken (i.e. clarity and utility of information provided, change in understanding, and ability to act based on information provided).
RIAS will develop a performance measurement strategy, that will include the recommended elements (at left), including a logic model, development of indicators and targets. RIAS's approach will include a reporting template which focuses on results and the collection of performance data, including feedback from participants at specific activities.

An analysis of information gaps and recipient reach will be developed and reviewed on a regular basis to assess communication needs and priorities, activities and targets and will inform funding decisions.

Applications for APIP support will be requested and assessed in accordance with identified communication requirements and capacity to achieve objectives and performance measurement requirements. No further formalized selection and assessment criteria are envisaged at this time.

A contingency plan will be developed to address gaps in coverage should capable and willing recipients not be identified in a timely manner.
31/12/2009 Status: Pending

Update/Rationale: The work on this recommendation is expected to begin early in the third quarter. The program focus has been to enter into agreements with Aboriginal partners. A consultant will be engaged to develop the program specific logic model in the 3rd quarter.

As of 30/09/2009:

The program had conducted an analysis of information gaps and resulting findings enabled APIP to put more focus on Northern Communities, the homeless and the incarcerated.
 
 
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