Deployment of the First Nations and Inuit Transfer Payment (FNITP) System:

The new transfer payment management tool - the First Nations and Inuit Transfer Payment (FNITP) system – was launched in fiscal year 2007-2008. This tool is designed to improve the efficiency of and integrate business processes associated with various transfer payment functions and to improve communication and interaction with recipients. To accomplish this, selected recipients have been given electronic access to FNITP and are able to directly access information pertaining to their agreements and proposals with INAC. This includes access to Recipient Reporting Guide forms and instructions, information on the due dates, status of submission and financial impact related to reporting requirements, and other information pertaining to their respective agreements. As well, these recipients are able to electronically submit their reports using the FNITP tool. For further information about gaining access to FNITP, contact your regional INAC office.

Reduction of Recipient Reporting Requirements:

INAC is implementing a number of changes designed to reduce reporting burden:

1. Nine national reports and seven regional reports have been eliminated effective 2009/2010 as follows:

National Reporting Requirements:

1. First Nation Special Education Program Annual Report for Schools

2. First Nations and Inuit Youth Employment Strategy - Career Promotion and Awareness Program Report

3. First Nations and Inuit Youth Employment Strategy - Science and Technology Program Report

4. First Nations and Inuit Youth Employment Strategy - Youth Work Experience Program Report

5. First Nations and Inuit Youth Employment Strategy - Co-operative Education Program Report

6. Youth Employment Strategy - First Nations SchoolNet Youth Initiative - Participant Information Form

7. Youth Employment Strategy - First Nations SchoolNet Youth Initiative - Youth Final Report

8. Youth Employment Strategy - First Nations SchoolNet Youth Initiative - RMO Mid-Term Report

9. Youth Employment Strategy - First Nations SchoolNet Youth Initiative - RMO Final Report

Regional Reporting Requirements:

Manitoba

10. Semi-Annual Bus Safety Certificates
11. Annual School Bus Drivers Certification
12. Asset Condition Reporting System (ACRS) Monthly Report on Progress
13. Joint Working Tables Report

Ontario

14. National Child Benefit (NCB) Application for Reinvestment
15. Determination of Eligibility for Federal / Reimbursement Status Indian Child Welfare Service and Care
16. Administrative and Day Care Services Contract

2. Changes, including the elimination of fields, have been made to the following 2009/2010 forms:

1. Annual Return Management Report
2. Family Violence Prevention Project Annual Report
3. Family Violence Shelter Annual Report
4. Pension Plan Funding Annual Report
5. School Program Evaluation Report
6. Housing and Infrastructure Assets Annual Report
7. First Nations SchoolNet Operations Connectivity Table
8. First Nations SchoolNet Operations Activity Report
9. First Nation Special Education Program (SEP) Annual Report for FNRMOs
10. Nominal Roll Student Census Report
11. First Nations and Inuit Youth Employment Strategy - Student Summer Employment Opportunities Program Report renamed to First Nations and Inuit Youth Employment Strategy - Summer Work
Experience Program Report
12. First Nations and Inuit Youth Employment Strategy - Youth Work Experience Program - Youth Evaluation renamed to First Nations and Inuit Youth Employment Strategy - Mentored and ICT Work Placements - Youth Evaluation

Introduction of Recipient Reporting Requirements:

A number of recipient reports required when funding is provided towards certain initiatives, have been included in the guide for reference purposes. First Nations Funding Agreements will be amended to include the following reporting requirements when funding is provided under the authority:

1. Basic Organizational Capacity Program Annual Report
2. First Nation Student Success Program Report
3. Education Partnerships Program Report
4. First Nations and Inuit Youth Employment Strategy - Skills Link Program Report

Introduction of Automated Forms for Recipient Reporting:

In 2007/2008 INAC started the conversion of recipient reporting forms in .PDF format from Print/Fill to Fill/Save/Print. 45 National forms and 24 Regional forms have been automated to date.

The objective is to reduce the labour of reporting for those recipients with the appropriate technology. Recipients with Adobe Reader 8.1.0 and higher can fill in the form using their personal computer then save it and print the completed form and/or submit it electronically via email or FNITP upload. The latest version of Adobe Reader is available as a FREE download.

Automated Forms are available through a number of sources including:

• CD distributed by the INAC Regional Office;
• the First Nations and Inuit Transfer Payment (FNITP) system; and
• the Data Collection Repository (an extranet that can be accessed with a User ID and Password provided by the INAC Regional Office)

Forms which have been automated are denoted with an "*" beside the DCI number on the Reporting Schedule section of the Recipient Reporting Guide.

1.1 Purpose of the Recipient Reporting Guide (RRG)

The Recipient Reporting Guide (RRG) is a reference manual for INAC's program reporting requirements to assist recipients in complying with their specific funding agreements. These include Comprehensive Funding Arrangements (CFA), Multi-year Comprehensive Funding Arrangements (MCFA), Canada/First Nations Funding Agreements (CFNFA), and DIAND/First Nations Funding Agreements (DFNFA).

Throughout this publication the terms "Indian" and "band" (as defined in the Indian Act) are used interchangeably with the term "First Nation". The term "region" refers to INAC regional offices.

1.2 Why is Reporting Necessary?

The collection of timely and complete program data is essential for INAC and for First Nations to effectively fulfill their respective obligations. First Nation administrators are responsible to their communities and members for their activities in band governance and for administering services and programs. Consistent with self-government, First Nations have assumed greater responsibilities for program development and service delivery. As such, program data are an increasingly important tool supporting the decision-making processes of individual First Nations. In effect, INAC's rationale for program reporting is increasingly becoming a First Nation's rationale. For INAC, the information received from First Nations is equally important to assess and report that:

• funds have been used for the purposes intended;
• the terms and conditions of the funding arrangements have been met;
• there is sound management and financial control ensuring essential services are being/have been delivered to members of First Nations;
• overall results of expenditures in terms of the efficiency and effectiveness of programs and services are clearly documented and reported; and
• expenditures are effectively meeting the objectives of Canada's Social Policies.

INAC collects program data to support statutory requirements, resource allocation and performance reporting, accountability, program planning/policy analysis, and operational requirements. In addition, the data can also be used to compare against similar data collected for the rest of Canada by agencies such as Statistics Canada.

Statutory or Other Government Requirements

All governments/governing bodies are required either by law, regulation or sometimes policy to file reports from time to time on certain events. For example, Fire Losses must be reported to the appropriate authority and subsequently to Human Resources Development Canada. Reporting information such as this is essential to plan future fire fighting and prevention strategies.

Resource Allocation and Performance Reporting

Data collected from First Nations are also used to justify and defend INAC's budget and current level of resources. INAC must demonstrate that resources have been allocated to regions, and subsequently to First Nations, in a fair and equitable manner. This is especially critical for those programs and services that are discretionary. INAC's ability to acquire funds on behalf of First Nations and to report on achievements depends largely on receiving quality program data.

Accountability

All governing bodies are ultimately accountable to the members they represent. Being accountable requires governing bodies to be answerable to their members for their decisions. First Nations have a responsibility to their members to make the most effective and efficient use of all funds allocated to them.

Similarly, INAC must demonstrate to the Canadian public, through the Minister, Parliament and agencies such as the Auditor General of Canada that all funds, including those allocated to First Nations are being spent wisely and are achieving the desired policy objectives.

The collection of data from First Nations is, therefore, essential for both INAC and First Nations to assess the results of program expenditures against operational, program and policy objectives. Accountability, through data collection processes, can provide a reporting framework for the long run. Although some information can be obtained from external sources such as Statistics Canada, First Nations are the primary source of data on population, assets on reserve, education, social assistance and housing, etc. It is important that both First Nations and INAC know, for example, whether:

• the elementary/secondary education graduation rate is increasing, decreasing or remaining constant;
• students in post-secondary education programs are graduating, in which fields, etc.
• the proportion of on-reserve residents on social assistance is increasing, decreasing or remaining constant;
• the First Nation has implemented a maintenance plan to safeguard capital assets; and
• the First Nation is making progress in resolving housing shortages.

Program Planning/Policy Analysis

First Nations and INAC both have a stake in knowing whether funded programs and policies are having the desired effect and, if not, whether there is a need to devise other options to address the issues more adequately. Success or failure of policies and programs can, in many cases, only be judged by observing results and trends over time.

For example, a declining graduation rate in elementary/secondary education may prompt First Nations and INAC to undertake new policies to improve the retention of students in elementary/secondary education. Similarly, information indicating an increasing dependency on social assistance may prompt the introduction of special efforts to improve the local economy.

Identifying trends, which are useful to both First Nations and INAC, can only be detected by collecting uniform, consistent data. To accomplish this, it is imperative that all First Nations and administering authorities report the same information, at the same time and in the same format. If this is not done, the data could be disproportionate or unreliable.

Operational Requirements

First Nations need to have information to inform their community members about the effectiveness of programs, as well as to be able to adjust the programs to meet the specific needs of their members more efficiently and effectively.

Working in partnership with First Nations, INAC tries to ensure that all the information identified and collected through this Guide is beneficial for First Nations or Tribal Councils, as well as for INAC, in effectively administering and managing funded programs.

1.3 Funding Arrangements / Agreements

The department, through the Transfer Payment and Financial Policies Directorate, develops and maintains generic funding arrangement/agreement models for use with First Nation communities which have not entered into their own self-government agreements, and for recipients other than First Nations and Tribal Councils.

The generic funding arrangement/agreements models contain the following terms and conditions for the department to manage the funding transferred:

• General - requirement for financial statements; provision for access to records; provision for reporting and data quality; provision for default and remedial management; requirement for representation and warranties and indemnification, etc.
• Recipient specific - project specific requirements (for example, training, policy development or other capacity development activities).
• Program specific - minimum program delivery and reporting requirements.

The Comprehensive Funding Arrangement (CFA) is a program-budgeted funding arrangement that DIAND enters into with recipients for a one year duration and which contains programs funded by means of Contribution, which is a reimbursement of actual expenditures; Flexible Transfer Payment, which is formula funded and surpluses may be retained provided terms and conditions have been fulfilled; and/or Grant, which is unconditional. Please see a generic model of the arrangement currently in use (for reference and information purposes only) .

The Multi-Year Comprehensive Funding Arrangement (MCFA) is a multi-year funding arrangement which provides, where it is appropriate, recipients other than First Nations and Tribal Councils with an ongoing and stable source of funding. The MCFA is administered the same way as an annual CFNFA. The MCFA does not allow for carry forward of unexpended funds at the end of a fiscal year nor reallocating or re-profiling of funds. Please see a generic model of the arrangement currently in use (for reference and information purposes only).

The DIAND/First Nations Funding Agreement (DFNFA) is a block-budgeted funding agreement that DIAND enters into with First Nations and Tribal Councils for a five year duration. The DFNFA is a funding agreement which defines minimum standards for a local accountability framework in order to transfer increased authority to First Nations over program design and delivery and the management of funds. First Nations may redesign programs to meet specific community needs, subject to maintaining minimum delivery standards, and may reallocate funds between program areas. Please see a generic model of the agreement currently in use (for reference and information purposes only).

The Canada/First Nations Funding Agreement (CFNFA) is a block-budgeted funding agreement that DIAND and other federal government departments enter into with First Nations and Tribal Councils for a five year duration. The CFNFA is a funding agreement which contains a common set of federal government funding terms and conditions in the main body of the agreement, while schedules attached to the agreement contain terms and conditions specific to each federal department. The CFNFA defines minimum standards for a local accountability framework in order to transfer increased authority to First Nations over program design and delivery and the management of funds. First Nations may redesign programs to meet specific community needs, subject to maintaining minimum delivery standards, and may reallocate funds between program areas. Please see a generic model of the agreement currently in use (for reference and information purposes only).

If you have any questions regarding Funding Arrangements/Agreements, please contact your DIAND regional office.

1.4 Reporting Schedule for 2009-2010 Funding Agreements

NOTES:

1. "*" next to the DCI # denotes that the Data Collection form has been automated.

2. "Targeted" in the Applicable Funding Agreements (CFNFA/DFNFA) denotes a program that is funded as a targeted program, which is a time limited and specific undertaking as set out by a Federal Department. Funding is not included in block funding.

DCI #	Data Collection Instrument (DCI) Title Applicable	Applicable Funding Agreements	Reporting Period / Census Date	Due Date
Treaties and Aboriginal Governance
817035	Funding for Implementing Bodies under Comprehensive Land Claims Progress Report	CFNFA or targeted under CFNFA /DFNFA	Project Dependant	Set by Funding Agreement
502734	Negotiations (Claims and Self-Government) Progress Report
817041	Research (Claims) Progress Report
Community Developments
Capital Assets
460649*	ACRS Projects Annual Report	CFNFA/ CFNFA/DFNFA	Annual	March 31
460642*	Changes in Capital Assets Annual Report
Capital Projects
460671*	Certificate of Completion for Capital Project	CFNFA/ CFNFA/DFNFA	Project Dependant	90 days after completion
460674*	Five Year Capital Plan - Annual Update		Annual	March 31
460664*	Progress Report on Capital Projects		Project/Region Dependant	Set by Funding Agreement
Community Capital Facilities Service Delivery (Including Housing)
460655	Community-Based Housing Plan - Annual Report	CFNFA/ CFNFA/ DFNFA	Annual	March 31
Operation and Maintenance of Infrastructure and Education Assets and Facilities
460611*	Fire Losses Annual Report	CFNFA/ CFNFA/ DFNFA	Annual	March 31
460620*	Housing and Infrastructure Assets Annual Report
Economic Development
479135*	Community Economic Development Operational Plan	CFNFA/ CFNFA/ DFNFA	Annual	January 15
471935*	Community Economic Development Program Report			120 days after the end of the fiscal year in which funding was received
472939*	Community Economic Opportunities Program Project Status Report	CFNFA or targeted under CFNFA / DFNFA
817043	Opportunity Fund (OF) / Resource Acquisition Initiative (RAI) / Major Business Projects Program (MBPP) Project Status Report		Project Dependant	Project Dependant
EDUCATION
Cultural Education Centres
515786	Cultural Education Centres Program Reporting (Annex B)	CFNFA or targeted under CFNFA / DFNFA	Annual	May 15
Elementary / Secondary Education
471943*	Annual Education Staff Information Form	CFNFA/ CFNFA/ DFNFA	Current School Year	November 15
432405	New Paths for Education Final Project Report	CFNFA or targeted under CFNFA / DFNFA	Annual	May 15
462572*	Nominal Roll Student Census Report	CFNFA/ CFNFA/ DFNFA	September 30	October 15
432407	Parental and Community Engagement Strategy Final Activity Report	CFNFA or targeted under CFNFA / DFNFA	Annual	May 15
461821	Provincial-Territorial Educational Services Report	CFNFA	Annual	Set by Region
432409	School Program Evaluation Report	CFNFA/ CFNFA/ DFNFA	Once every 5 years	Set by Region
432403	Teacher Recruitment and Retention Final Activity Report	CFNFA or targeted under CFNFA / DFNFA	Annual	May 15
1770265*	First Nation Student Success Program Report	CFNFA or targeted under CFNFA / DFNFA	Annual	June 30
1770281*	Education Partnerships Program Report	CFNFA or targeted under CFNFA / DFNFA	Annual	June 30
First Nations and Inuit Youth Employment Strategy
434352*	First Nations and Inuit Youth Employment Strategy - Summer Work Experience Program Report	CFNFA or targeted under CFNFA / DFNFA	Annual	September 15
434342*	First Nations and Inuit Youth Employment Strategy - Mentored and ICT Work Placements - Youth Evaluation	CFNFA or targeted under CFNFA / DFNFA	Annual	March 31
1898219*	First Nations and Inuit Youth Employment	CFNFA or	Annual	March 31
	Strategy - Skills Link Program Report	targeted under CFNFA / DFNFA
Post-Secondary Education (PSE)
434111	Indian Studies Support Program (ISSP) Annual Report	CFNFA or targeted under CFNFA/ DFNFA	Annual	Set by Region
434104	Register of Post-Secondary Education Graduates / Summary Total of PSE Students, Including Graduates Funded	CFNFA/ CFNFA/ DFNFA	Annual	December 31
434103	Register of Post-Secondary Education Students in Attendance on November 1		November 1	December 31
Special Education
471989*	First Nation Special Education Program (SEP) Annual Report for First Nation Regional Managing Organizations (FNRMOs)	CFNFA	Most recent school year	July 31
First Nations SchoolNet Operations
987795	First Nations SchoolNet Operations Connectivity Table	CFNFA / DFNFA	Semi-annual	October 31, May 31
989906	First Nations SchoolNet Operations Activity Report	CFNFA / DFNFA	Annual	October 31
989911	First Nations SchoolNet Operations Final Activity Report	CFNFA / DFNFA	Annual	May 31
Youth Employment Strategy - First Nations SchoolNet Youth Initiative
Please refer to First Nations and Inuit Youth Employment Strategy
Indian Government Support
471986*	Band Advisory Services Program Annual Report	CFNFA/ CFNFA/ DFNFA	Annual	May 31
638296*	Professional and Institutional Development Program Annual Report	CFNFA or targeted under CFNFA / DFNFA		Set by Region
472045*	Tribal Council Funding Program Annual Report	CFNFA/ CFNFA/ DFNFA		May 31
Band Employee Benefits
461322*	Band Employee Benefits Funding Application	CFNFA/ CFNFA/ DFNFA	Annual	May 31
472044*	List of Eligible Employees
471926*	Pension Plan Funding Annual Report
LAND MANAGEMENT
456102	Report on Rentals and Receivables	CFNFA/ CFNFA/ DFNFA	Set by Region	Set by Region
SOCIAL DEVELOPMENT
Assisted Living
455946	Assisted Living Annual Report	CFNFA/ DFNFA	Annual	May 31
455937	Assisted Living Monthly Report	CFNFA	Monthly	15 days after end of month
Child and Family Services
455917*	Child and Family Services Maintenance Monthly Report	CFNFA or targeted under CFNFA/DFNFA	Monthly	15 days after end of month
455934*	Child and Family Services Maintenance Quarterly Report	CFNFA or targeted under CFNFA/DFNFA for recipients under FFOM or EPFA	Quarterly	15 days after end of quarter
1208367	Child and Family Services Work Plan	CFNFA or targeted under CFNFA/DFNFA for recipients under FFOM	Annual	January 31 for the following year
1208369	Child and Family Services Work Plan Final Report	CFNFA or targeted under CFNFA/DFNFA for recipients under FFOM	Annual	April 30
1208373	Child and Family Services Business Plan for an Enhanced Prevention Focused Approach	CFNFA or targeted under CFNFA/DFNFA for recipients under EPFA	Annual	January 31 for the following year
1208377	Child and Family Services Progress Report for an Enhanced Prevention Focused Approach	CFNFA or targeted under CFNFA/DFNFA for recipients under EPFA	Annual	October 31 for the first 6 months of the fiscal year
1208381	Child and Family Services Final Report for an Enhanced Prevention Focused Approach	CFNFA or targeted under CFNFA/DFNFA for recipients under EPFA	Annual	April 30
1208520	Child and Family Services Maintenance Report for an Enhanced Prevention Focused Approach	CFNFA or targeted under CFNFA/DFNFA for recipients under EPFA	Quarterly	15 days after end of quarter
Family Violence
455953	Family Violence Prevention Project Annual Report	CFNFA or targeted under CFNFA / DFNFA	Annual	May 31
455955	Family Violence Shelter Annual Report
Income Assistance
455897*	Income Assistance Annual Report	CFNFA / DFNFA	Annual	May 31
455895	Income Assistance Monthly Report(s)	CFNFA	Monthly	Set by Region
National Child Benefit Reinvestment
472877	National Child Benefit Reinvestment (NCBR) First Nations Annual Report	CFNFA/ CFNFA/ DFNFA	Annual	Set by Region
Other Social Development
455959	Annual Report INAC Head Start Program or INAC Daycare Program	CFNFA/ CFNFA/ DFNFA	Annual	Set by Region
471949	Disabilities Initiative Report	CFNFA or targeted under CFNFA / DFNFA	Annual	May 31
OTHER FUNDED PROGRAMS
Basic Organizational Capacity
1323248*	Basic Organizational Capacity Program Annual Report	CFNFA/ CFNFA/ DFNFA	Annual	April 30
Funding Reports
460764*	Annual Return Management Report	CFNFA/ DFNFA	Annual	Set by Region
Health Canada
460760	Health Services Reporting and Auditing Guidelines (Health Canada)	CFNFA/ DFNFA	Set by Region	Set by Region
Northern Affairs
1012537	Inuit Counselling - Activity and Financial Report	CFNFA/ DFNFA	Semi-annual	October & April

1.5 Program Overviews

1.5.1 Treaties and Aboriginal Governance Program

The Treaties and Aboriginal Governance Sector (TAG) manages the negotiation, settlement and implementation of specific claims and comprehensive land claim agreements as well as special claims and self-government agreements.

The Sector's contribution funding is primarily utilized for the researching of claims, for the negotiation process and for the beneficiaries and various implementing bodies to implement comprehensive land claim agreements.

The negotiation process entails a series of steps with the intent of arriving at a final agreement and implementation plan. "Key activities funded from contributions include: (a) researching of claims; (b) enhancing and building the capacity and expertise of First Nations, Inuit and Métis north of the 60th parallel who desire to participate or are participating in the negotiation process of self-government and/or comprehensive claims; (c) conducting and managing of the enrolment and ratification processes, as set out in settlements; (d) assisting in the negotiation and achievement of key initiatives at self-government, comprehensive, specific and special claims tables, including framework agreements, agreements-inprinciple, final agreements, implementation plans and fiscal arrangements".

The settlement process forms an important part of both comprehensive and specific/special claims and allows for compensation in various forms to be paid. The objectives of the settlement grant are to settle specific claims and outstanding treaty land entitlement claims; satisfy lawful obligations arising from specific claims and treaty land entitlement claims in a fair and equitable manner; and further the department's objective of settling specific claims through negotiation rather than litigation.

The implementation process enables recipient organizations to carry out and manage all one-time and ongoing obligations as set out in the negotiated final agreements.

1.5.2 COMMUNITY DEVELOPMENT PROGRAM

The Operation and Maintenance of the Infrastructure Program is one component of INAC's strategic objective to assist First Nations to build healthy and sustainable communities. The objective of the program is to provide funding to assist First Nations to acquire, construct, operate and maintain basic community facilities and services such as water and sewage, roads, electrification, schools, community buildings and fire protection. The program ensures that these facilities and community services meet recognized standards and are comparable to the services provided to nearby communities by provincial and municipal governments.

The Integrated Capital Management System (ICMS) is the new depository for all First Nation assets on reserve. It replaces old legacy systems such as the Housing and Infrastructure Assets (H&IA) web-site, Capital Asset Management System (CAMS), which included the Capital Asset Inventory System (CAIS), Asset Condition Reporting System (ACRS), and Capital Management Database (CMDB). Regional training for understanding the full capacity of this system is nearly complete, with the goal of training First Nation representatives beginning in the summer of 2009. This new system captures similar data to all the previous legacy systems, and is geared toward reducing the reporting burden currently placed upon First Nations. As a real-time asset database, First Nations and INAC personnel are able to input and report on assets throughout the year thereby reducing the burden of year end reporting. First Nations are also able to track and maintain their own assets with this system.

Similar to the Housing and Infrastructure Assets (H&IA) website, ICMS includes site level information on the adequacy of basic community services, housing conditions, water delivery services and sewage disposal services to homes. First Nations will be able to update their housing data and access previous years' data through INAC'S ICMS web site once they are trained on the system. Contact your regional INAC office for further instructions.

ICMS captures Capital Asset Management by recording information for the Operation and Maintenance of Infrastructure sub-activity, and includes:

• Base level information on capital assets such as location of asset, asset type, asset quantity, year of construction, etc. It is also attached to a cost database that is updated yearly to reflect Consumer Price Index (CPI) changes. This system allows asset Operation and Maintenance (O&M) and replacement costs to be calculated.
• The Inspection module stores the results of asset inspections that are carried out on 33% of the inventory annually. Asset remediation/recapitalization needs identified during inspections to correct deficiencies are also stored in the system.
• ICMS also holds site level information on School Facilities and Capital Plans.

Programs Available:

Housing: The Department does not cover the full cost of housing. For those communities operating under the '96 Housing Policy, housing funds may be used for a wide-range of activities including new construction, renovations, administration, insurance, training, debt servicing and maintenance. For those First Nations who have not opted into the '96 Housing Policy, housing subsidy funding is provided to assist in the construction and/or renovation of on-reserve housing.

Capital Construction Funding: for planning, designing, constructing and maintaining education and other community facilities.

Facilities Maintenance Funding: for assisting First Nations with the cost of operating and maintaining educational facilities and other community infrastructure facilities.

Funding for Advisory Services and Program Support:

1. Housing Management

2. Band Community Housing Planning

3. Technical Assistance for Housing

4. Training

5. Housing Inspections

6. Maintenance Management

7. Fire Safety

Fire Losses Annual Report (DCI # 460611)

First Nations are required to complete this update to provide information on number of injuries, deaths, deaths of children, buildings damaged and destroyed and the amount of monetary losses.

Five Year Capital Plan Annual Update (DCI #460674)

First Nations are required to complete this update to provide a projection for upcoming capital projects which forms the basis for the region's capital funding in the following fiscal years. If the First Nation has not opted into the '96 Housing Policy, then reporting on projected needs for housing projects shall be included in this annual update.

Community Based Housing Plan – Annual Report (DCI #460655)

For those First Nations who have opted into the '96 Housing Policy shall submit annual updates to the community-based housing plan.

Inspection and Certificate of Completion on Housing Projects

Housing projects must be inspected as to compliance to, as a minimum, Part 9 of the National Building Code at the following stages of completion: site, foundation, framing and completion. A Certificate of Completion is to be submitted within ninety (90) days of the completion of the project for each house indicating compliance to Part 9 of the National Building Code and that all outstanding deficiencies have been corrected.

Housing and Infrastructure Assets Annual Report (DCI #460620)

Information is required annually from First Nations about changes in housing, housing infrastructure and community services. This information is required to demonstrate a measure of progress and accountability to Parliament as well as for planning purposes to determine outstanding requirements. The data is used in the Integrated Capital Management System (ICMS). The regional offices of INAC will provide a copy of the previous year's report to bands for corrections and additions. The following definitions are used in conjunction with Housing and Infrastructure Assets:

• Community Services identify the type of electrical services, road access availability, solid waste disposal services and fire protection services provided by the community;
• Housing Units refer to the total number of housing including the number of new housing units and housing units deleted;
• Housing Conditions refer to the number of new housing units, housing units that require replacement or major renovations to determine the total number of adequate housing units;
• Water Servicing identifies types of water delivery systems used by the housing units on site; and
• Sewage Servicing identifies the sewage disposal systems used by the housing units on site.

Progress Report on Capital Projects (DCI #460664)

Regular progress reports are needed on capital projects undertaken by First Nations when funding is through a funding arrangement that requires progress reports. These are required for the cash management policy to ensure that further advances are justified. Progress reports usually must be received by INAC for the next payment to be released.

Certificate of Completion on Capital Projects (DCI #460671)

A Certificate of Completion showing that a capital project is finished must be completed at the end of every project. The Certificate of Completion should be filed with the overall project completion report within six months of project completion.

Changes in Capital Assets (DCI #460642)

Detailed information on changes in capital assets is required from First Nations each year to update the computerized Integrated Capital Management System (ICMS). The following definitions are used in conjunction with H&IA:

• Capital Assets are permanent resources in the community such as houses, schools, community buildings, roads, electricity, sewage disposal, water delivery systems and equipment. There are five categories of assets:
  
  1. Buildings
  
  2. Utilities (includes water supply and disposal equipment such as water mains, community wells, hydro-electricity, street lights, diesel generators, landfills, refuse sites and incinerators);
  
  3. Grounds (includes grass, trees, sidewalks and parking compounds)
  
  4. Transportation (includes any form of transportation infrastructure such as roads, bridges, ditches, and ferries)
  
  5. Vehicles (includes fire, garbage, water and sewage trucks).
  
  
• Operation and Maintenance of Capital Assets is the performance of work or services and the provision of materials and energy to ensure the day-to-day proper functioning of an asset (e.g., the work activities and associated chemicals and fuel to run a water treatment plant).
• Capital Funding is any money that is received by First Nations to identify, plan, design, construct, renovate or purchase capital assets.
• A facility is anything that is built or installed to serve a specific need in a First Nations community. For example, a recreation hall is a facility because it provides a place for people to meet. Facilities form part of the infrastructure of a community.
• Infrastructure are capital assets that are long-term resources held in common for the benefit of the entire community and includes bridges, roads, wells, water and sewage systems and electricity.
• Capital Projects involve the planning, building, renovation or improvement of a community's capital assets. To receive funding for a capital project, First Nations must submit a project cost estimate, schedule and implementation plan according to the requirements of their funding arrangement. Reports are required for projects worth $1.5 million and over.
• A capital plan lists the capital projects over a five-year period. Capital plans give the estimated costs of new capital projects and show which projects are the most important. These projections should be updated every year to reflect any changes that take place.

Asset Condition Reporting System (ACRS) Projects Annual Report (DCI #460649)
First Nations are asked to provide information and assistance to inspectors contracted by the bands and/or Tribal Councils with INAC funding who gather information on the condition of capital assets. Inspectors provide a report to update assets within the Integrated Capital Management System. They are usually provided in advance with summary information on existing assets by INAC's regional offices. This summary information includes asset numbers, extension numbers and the number of ACRS projects. Details on reporting procedures and deadlines are available from INAC's regional offices.

1.5.3 ECONOMIC DEVELOPMENT PROGRAM

The Community Economic Development Program (CEDP) provides core funding for public services in economic development to First Nation and Inuit communities, or organizations they mandate or designate, for economic development planning, proposal development, and planning and implementation of ongoing activities and one-time projects according to their annual or long term economic development plans.

Core support is intended to enable recipients to carry out community economic development planning and capacity development initiatives, develop proposals and lever financial resources, and carry out economic development activities in areas such as getting community members into employment, the development of community-owned and community member businesses, the development of land and resources under community control, access to opportunities from land and resources not under community control, promoting investment, research and advocacy and other activities according to their community plans. Under this program, communities may carry out these activities by hiring economic development officers.

The Community Economic Opportunities Program (CEOP)provides project-based support leading to economic benefits to First Nation and Inuit communities, and organizations they mandate or designate, to pursue their economic objectives in areas such as the employment of community members, the development of community-owned and community member businesses, the development of land and resources under community control, access to economic opportunities on land and resources beyond community control, investment promotion, and research and advocacy.

The Community Economic Opportunities Program provides financial support in response to opportunities to First Nation and Inuit communities and the organizations they mandate or designate as funding recipients. Where First Nation and Inuit communities identify opportunities and lack the financial resources to pursue them, they are encouraged to submit proposals to the Community Economic Opportunities Program. Proposals will be assessed based on their community economic impacts, and projects with the best returns will be supported.

Expected Results

The Community Economic Development Program and the Community Economic Opportunities Program are intended collectively to provide a broad range of tools to assist First Nation and Inuit communities to pursue their economic objectives. In the long term (fifteen years plus), these programs are expected to lead to increased participation of First Nation and Inuit communities by closing the economic gap between Aboriginal peoples and the rest of Canada. Over the next five to ten years, these programs are expected to lead to increased community capacity and self-determination; increased employment of community members; larger community businesses; greater utilization of or value of community land and resources; more community government revenues from economic development; better community infrastructure; better access arrangements for land and resources beyond community control; more investment in communities; and a better climate and environment for community economic development.

1.5.4 EDUCATION PROGRAM

Cultural Education Centres

The Cultural Education Centres Program (CECP) provides financial assistance to support First Nation and Inuit communities in expressing, preserving, developing and promoting their cultural heritage, through the establishment and operation of First Nation and Inuit cultural education centres/programs. Funding under CECP is directed toward activities and projects leading to:

• the development of curricula in First Nation schools which are culturally relevant to the student population;
• an enhanced cultural environment within communities thereby contributing to increased educational outcomes for First Nation and Inuit students.

Elementary/Secondary Education

The objective of the Elementary/Secondary Education Program is to provide eligible students living on reserve and eligible Inuit with elementary/secondary education programs and services that are relevant to the social, economic and cultural needs and conditions of the First Nation communities and that are comparable to those that are required in provincial schools by the statutes, regulations or policies of the province in which the reserve is located.

INAC provides funding for the provision of elementary/secondary education. This includes instructional services in federal, provincial, band-operated schools, or a private/independent school (recognized by the province in which the school is located as an elementary/secondary institution), and student support services such as transportation, accommodation, guidance and counselling services.

Nominal Roll Student Census

The nominal roll system is an information database and a mechanism for regions and schools to undertake an annual census of eligible students living on reserve. First Nations provide a list of students registered in schools at the start of the school year so that education funding requirements can be determined. Students not returning to school are reported with the reason for, and the destination of, their departure. The following are examples of what to include on the Nominal Roll Student Census form:

• student identification, including the registration numbers and the full name of each student;
• date of birth, gender, status code and grade;
• details of residence, accommodation, transportation arrangements, special education needs, extent of Indian language instruction, band of financial responsibility, band of residence and reserve of residence.

School Program Evaluation

INAC requires that band councils evaluate elementary and secondary school programs every five years. The main purpose of the evaluation is to review the school curriculum and assess instructional quality and standards. The evaluation must demonstrate that community and school objectives are being met. For more information on the evaluation process and requirements, contact your INAC regional office.

First Nation Student Success Program Overview

The First Nation Student Success Program (FNSSP) is part of an overarching commitment of the Government of Canada to set the foundation for long-term reform of First Nation education. A key component of the broader Reforming First Nations Education Initiative, the FNSSP is a proposal-driven program designed to support First Nation educators on reserve (Kindergarten to Grade 12) in their ongoing efforts to meet their students' needs and improve student and school results. In particular the program will help First Nation educators to plan and make improvements in the three priority areas of literacy, numeracy and student retention.

The FNSSP has three components: School Success Plans, Student Learning Assessments, and Performance Measurement:

• School Success Plans: To introduce a consistent and comprehensive school success plan and support the development and implementation of activities outlined within the plan;
  
  
• Student Learning Assessments: The results of student learning assessments are used to identify areas for improvement. At a minimum, schools will participate in their respective provincial standard testing process. The FNSSP will support First Nation schools in selecting and implementing student achievement testing tools; and,
  
  
• Performance Measurement: To support a First Nation school's ability to monitor the progress of students, manage schools and program-related information, and make it easier to gather, analyse and report on financial and performance indicators.

Education Partnership Program Overview

The Education Partnership Program is part of an overarching commitment of the Government of Canada to set the foundation for long-term reform of First Nations education. A key component of the broader Reforming First Nations Education Initiative, this proposal-driven program is designed to promote collaboration between First Nations, provinces, Indian and Northern Affairs Canada (INAC), and other stakeholders towards improving the success of First Nation elementary and secondary students in First Nation and provincial schools.

The Program supports the establishment and advancement of formal partnership arrangements that aim to develop practical working relationships between officials and educators in regional First Nation organizations and schools, and those in provincial systems. These partnership arrangements open the way to sharing information and better coordination between First Nation and provincial schools. The result will be concrete benefits for the students, teachers and administrators involved.

Funding is available on a proposal basis to eligible regional First Nation organizations for:

- the negotiation and drafting of tripartite education Memoranda of Understanding (MOU) and joint action plans where they do not already exist (partnership establishment); and,

- the drafting and implementation of joint action plans within established partnerships where there is an MOU or similar formal partnership agreement already in place (partnership advancement).

If required, the Program may provide a regional First Nation organization with a limited amount of funding for up to one year for preliminary consultation.

First Nations and Inuit Youth Employment Strategy

Indian and Northern Affairs Canada's (INAC) First Nations and Inuit Youth Employment Strategy (FNIYES) is part of the Government of Canada's Youth Employment Strategy (YES). The FNIYES targets First Nations and Inuit youth, between the ages of 15 and 30, resident on-reserve or in recognized communities.

The overall objectives are to develop and enhance essential employability skills, such as communication, problem solving and working with others, expose youth to a variety of career options, and promote the benefits of education as being key to labour market participation. INAC administers two programs under the FNIYES:

1. First Nations and Inuit Skills Link Program

Objectives

- Promote the benefits of education as being key to labour market participation;

- Support the development and enhancement of essential employability skills, such as communication, problem solving, and working with others;

- Expose youth to a variety of career options;

- Support skills acquisition through the provision of wage subsidies for mentored work experience; and/or for mentored school-based work and study opportunities.

Key Activities

- Wage subsidies for work placements and mentorship to youth who are not in school to facilitate the development of employability skills and aid educational and career development;

- Work experience designated to the field of Information Communication Information Technology (ICT);

- Training experiences that support skills acquisition required for work placements;

- Career development information, including awareness and support activities such as, but not limited to career fairs, leadership projects, etc;

- Co-operative education (mentored school-based work and study opportunities) for students in band operated and federal schools;

- Career planning and counselling activities;

- Activities that promote science and technology as an educational and/or career choice, including science camps, computer clubs and activities that connect science and technology to traditional Aboriginal knowledge.

2. First Nations and Inuit Summer Work Experience Program

Objectives

- Support skills acquisition through the provision of wage subsidies for summer work experience;

- Assist First Nations and Inuit secondary and post-secondary students to prepare for future entry into the labour market by facilitating access to summer employment; and

- Support First Nations and Inuit youth to earn wages for post-secondary financing.

Key Activities

- Support work experience opportunities during the summer months for First Nations and lnuit secondary and post-secondary students.

Reporting Requirements

1. First Nations and Inuit Skills Link Program

By March 31st each recipient is to submit to CFNFA the FNIYES - Skills Link Program Report (DCI 1898219) and copies of the FNIYES - Mentored and ICT Work Placements - Youth Evaluation (DCI 434342) for each youth who participated in Mentored and/or ICT Work Placements. The reports must be submitted within 30 days of the due date for communities and organizations to be eligible for funding in the following fiscal year.

2. First Nations and Inuit Summer Work Experience Program

By September 15th each recipient is to submit to INAC a FNIYES - Summer Work Experience Program Report (DCI 434352). The report must be submitted within 30 days of the due date for communities and organizations to be eligible for funding in the following fiscal year.

For information regarding other federal youth programs, please refer to the Government of Canada's website  or contact 1-800-622-6232. For information regarding the FNIYES , please refer to INAC's website

Post-Secondary Education

The Post-Secondary Student Support Program (PSSSP) provides financial support to eligible First Nation and Inuit students to access education opportunities at the post-secondary level. The University and College Entrance Preparation Program (UCEP) provides financial support to eligible First Nation and Inuit students enrolled in UCEP programs offered in Canadian post-secondary institutions, to enable them to attain the academic level required for entrance to degree and diploma credit programs. First Nation and Inuit organizations managing these programs as well as their delegated administering authorities are responsible for reporting student data.

The Register of Post-Secondary Education Students is an annual report to INAC that requires:

• Indian Registry number, date of birth, gender and student's full name receiving post-secondary funding;
• name and number of the post-secondary institution attended by each student, area of study, length of the program, current year of study and qualification being sought; and
• whether or not a student is in attendance part-time or full-time.

Band councils must also submit an annual Register of Post-secondary Education Graduates / Summary Total of PSE Funded Students that gives a breakdown of students, who have completed their studies in the past year, including:

• detailed student information on all graduates; and
• the actual total number of students who received post-secondary education funding in the previous year.

The Indian Studies Support Program supports the development and delivery of college and university level courses for First Nation and Inuit students, and research and development on First Nation and Inuit education. This is expected to increase PSE participation by eligible First Nation and Inuit students by increasing the availability of post-secondary education programs tailored to their particular cultural and educational needs. This in turn will foster enhanced educational outcomes for Indian and Inuit postsecondary students.

Special Education Program (SEP)

The objective of the Special Education Program (SEP) is to improve the educational achievement levels of special needs First Nation students on reserve by providing access to special education programs and services that are culturally sensitive and meet the provincial standards in the locality of the First Nation.

Eligible recipients may receive funding under the SEP for special education students who are on the Nominal Roll and whose special education needs cannot be met within the resources intended for the general student population. The special education needs of students fall within a continuum of mild to moderate, moderate to severe and severe to profound. Special education needs categorized as mild to moderate (i.e. low cost special education) are expected to be addressed within the funding and terms and conditions of INAC's Elementary/Secondary Education Program. Only high cost special education needs (generally ranging from moderate to profound) are eligible for additional funding under SEP.

INAC arranges for the administration of the funding for the SEP with Chiefs and Councils or their organizations or by entering into agreements for service delivery with provincial governments and/or agencies or private education facilities for the provision of special education services and programs. In some cases, INAC may deliver services directly (e.g. in the remaining federal schools).

First Nations Regional Management Organizations (FNRMOs) are eligible to manage SEP funding provided they meet the minimum national requirements of an FNRMO. First Nations and FNRMOs are required to report on SEP expenditures and programming information as specified in the Terms and Conditions of funding arrangements and through the provision of annual audits.

First Nations SchoolNet (FNS)

The objective of the FNS program is to provide internet access, IT equipment, technical support and training to students and school staff. FNS is delivered by a network of six locally-based Regional Management Organizations (RMOs). The program assists in the acquisition of equipment (computers, video-conferencing), the provision of technical support and information and communication technology (ICT) skills workshops. FNS also assists schools in their efforts to connect with e-learning resources.

First Nations SchoolNet Youth Initiative (FNSYI)

Please refer to First Nations and Inuit Youth Employment Strategy.

1.5.5 INDIAN GOVERNMENT SUPPORT PROGRAM

The Indian Government Support program policies are available either from your regional office or on the INAC Internet site.

The Professional and Institutional Development Program supports activities previously funded under the Indian and Inuit Management Development and the Gathering Strength - Professional Development programs. It is a proposal-based program which strengthens First Nations and Inuit governance by funding initiatives which address needs in the areas of professional and institutional development at the local level and at the level of emerging regional and national organizations. Its objective is to support the further development of competent, stable, legitimate, and accountable community governments.

Tribal Council Funding is a program which enables Tribal Councils to provide advisory services such as financial management, band government, economic development, community planning and technical services to the member First Nations. The program also helps to defray the costs of administering programs on behalf of member communities.

Band Advisory Services provides funding for equivalent advisory services to large First Nations which are not affiliated with a Tribal Council.

Band Employee Benefits (BEB) funds pension plans and group insurance plans (and may also include other optional benefits) offered to employees of First Nations and Inuit organizations. Eligible recipients may be funded by INAC for the employer's contribution to plans serving eligible employees up to specified limits.

An eligible employee is one who is employed by an eligible employer for the purpose of delivering services pursuant to an eligible program whose salary is derived from INAC. BEB program funding does not cover pension plan costs for anyone providing services under a service contract, members of boards of directors, employees working on capital projects or anyone working for a revenue-generating organization. Employers that apply for BEB funding must refer to the Band Employee Benefits Program Policy.

Each application for band employee benefits funding must be accompanied by a list of eligible employees for whom INAC will contribute towards the costs of the employer's share of benefits. Applications for funding new benefit plans cannot be approved until INAC receives confirmation from the Office of the Superintendent of Financial Institutions (OSFI) that the plan is registered by both OSFI and Canada Revenue Agency (Taxation). It is important to note that there will be no increase in departmental contributions to existing BEB plans if the proposed increase can be attributed to decisions that are solely within the sphere of the employer (such as salary increases to employees or increases in the number of employees in the workforce). Contact your INAC regional office for more information.

1.5.6 LAND MANAGEMENT PROGRAM

First Nations councils may be with or without delegated authority from the Minister to administer land transactions on designated and non-designated lands under sections 53 and 60 of the Indian Act.

First Nations councils with delegated authority must submit a quarterly report that includes a detailed listing of rents collected or receivable. Rents not yet paid should be shown as "aged receivables," clearly indicating the amounts owing and the number of days since the last payment.

For more details on reporting requirements and deadlines, contact your INAC regional office.

1.5.7 SOCIAL DEVELOPMENT PROGRAM

First Nations people, like other Canadian citizens, are responsible for managing their own affairs and maintaining themselves to the extent that their resources permit. Some individuals and families are unable to provide for themselves and their dependents. Situations therefore exist in which assistance must be available to community members in need. Income Assistance is one type of income supplement to eligible persons. Other income supports include Old Age Security, Child Tax Benefits, etc.

Income Assistance provides the basic and special needs of indigent residents of Indian reserves and their dependents as well as social support programs which meet the special needs of infirm, chronically ill and disabled persons. All of these programs will be delivered at a standard reasonably comparable to the reference province/territory of residence. The objective of the Income Assistance program is to provide for basic needs such as food, shelter, clothing, and assistance for special needs such as special diets, essential household items, and guide dogs.

INAC arranges for the administration of funding for income support programs and services, and other public services, with the Chiefs and Councils of Indian bands recognized by the Minister of Indian Affairs and Northern Development. Chiefs and Councils may opt to deliver programs directly; share services with other member communities in tribal/district councils, or incorporated political/treaty/First Nation organizations; or, enter into agreement for service delivery with other provincial/territorial or municipal agencies, private businesses or non-governmental organizations.

Some First Nations may offer work opportunity projects to further assist recipients gain employment experience. They may also be asked to participate in program reviews from time to time according to the Indian and Northern Affairs Canada (INAC) policy. More detailed information on policy directives and program review requirements can be obtained from the INAC regional offices.

Child and Family Services usually include both prevention and protection programs to prevent family breakdown and the removal of children from their homes; child protection, foster homes and adoption; and placements of children in either group homes, institutions or special counseling programs. The circumstances under which child protection becomes necessary are defined through provincial or territorial legislation. First Nations are required to submit monthly or annual reports on child and family services that provide details on child protection activities. An annual report on child and family services is also required in the regions. Contact your INAC regional office for more information about reporting requirements for the operation of child and family services. Regions may also require documentation on each child to confirm eligibility for maintenance funding as per INAC authorities (i.e. status Indian with on-reserve residence status at the time of apprehension).

Assisted Living services are provided by First Nations and are intended to give support to families in situations where individuals need special help due to age, illness, or disability. Services include institutional care, foster care and in-home care (primarily homemaking/home management, nonmedical care) for the elderly and to those who are ill, or have disabilities. First Nations are required to provide a monthly or annual report on Assisted Living service.

Since the first Family Violence Initiative in 1988, INAC has funded the operation of various types of emergency and transitional shelters for victims of family and domestic violence on First Nations reserves. First Nations that receive funding under the Family Violence Initiative and related programs are required to submit annual reports. For more information on funding requirements and reporting guidelines, contact the INAC regional office. To obtain further information on family violence, including the Family Violence initiative, please contact the National Clearinghouse on Family Violence at the following address:

National Clearinghouse on Family Violence
Population and Public Health Branch, Health Canada,
Jeanne Mance Building, Address Locator: #1907D1, Tunney's Pasture, Ottawa, Ontario K1A 1B4
Tel: (613)957-2938 or 1-800-267-1291, fax: (613) 941-8930
TTY: (613) 952-6396 or 1-800-561-5643
Internet Homepage 

The National Child Benefit (NCB) is a federal initiative aimed at preventing and reducing the depth of child poverty in Canada. It was initiated in July 1998 and is comprised of:

• an increase in the federal Canada Child Tax Benefit with the addition of the National Child Benefit Supplement for low-income families with children;
• in most provinces, territories and First Nation communities, adjustments to Income Assistance payments to low-income families with children equal to the amount of the increase in the NCB Supplement; and,
• use of offset Income Assistance dollars by provinces, territories and First Nations to fund reinvestment programs for low-income families with children.

It is expected that First Nations will develop reinvestment programs and services that meet the broad requirements set out in the Regional Management Framework for NCB in First Nations.

The Disabilities Initiative formerly known as the National Strategy for the Integration of Persons with Disabilities) started in 1991 and provides funds to First Nations to help them recognize and address the issues faced by on-reserve persons with disabilities. First Nations receiving funding under this initiative are required to submit yearly reports that give the name of the project and a short description that outlines the purpose, planned activities, schedule, required resources and accomplishments. The report should also indicate if the project is achieved in collaboration with other federal or provincial departments or other organizations. First Nations that undertake special programs to promote initiatives for persons with disabilities are required to submit a yearly report to INAC outlining their activities and accomplishments.

Day Care Facilities/Head Start Program: Prior to the implementation of Human Resources Development Canada's (HRDC) Day Care Program, INAC funded the establishment of a number of day care facilities on-reserve in Alberta and Ontario regions and a Head Start program in the Atlantic region. INAC continues to fund these programs today.

1.6 List of INAC regional offices

ALBERTA REGION
Indian and Northern Affairs Canada
630 Canada Place, 9700 Jasper Avenue
EDMONTON AB T5J 4G2
Tel: (780) 495-2773 Fax: (780) 495-4088

ATLANTIC REGION
Indian and Northern Affairs Canada
40 Havelock Street, PO Box 160
AMHERST NS B4H 3Z3
Tel: (902) 661-6200 Fax: (902) 661-6237

BRITISH COLUMBIA REGION
Indian and Northern Affairs Canada
Suite 600, 1138 Melville Street
VANCOUVER BC V6E 4S3
Tel: (604) 775-5100 Fax: (604)775-7400

MANITOBA REGION
Indian and Northern Affairs Canada
Room 200, 365 Hargrave Street
WINNIPEG MB R3B 3A3
Tel: (204) 983-2842 Fax: (204) 983-7820

ONTARIO REGION
Indian and Northern Affairs Canada
Regional Operations South
25 St. Clair Avenue East, 8th Floor
TORONTO ON M4T 1M2
Tel: (416) 973-6234 Fax: (416) 954-6329
Regional Operations North
100 Anemki Drive, Suite 101
THUNDER BAY ON P7J 1A5
Tel: (807) 623-3534 Fax: (807) 623-7021

QUEBEC REGION
Indian and Northern Affairs Canada
Jacques-Cartier Complex
320 east, St-Joseph Street, Office 400
QUEBEC QC G1K 9J2
Tel: (418) 648-3270 Fax: (418) 648-2266

SASKATCHEWAN REGION
Indian and Northern Affairs Canada
Room 200, 1 First Nations Way
REGINA SK S4S 7K5
Tel: (306) 780-5945 Fax: (306) 780-5733

NORTHWEST TERRITORIES REGION
Indian and Northern Affairs Canada
4920-52nd St, 5th Floor Precambrian Bldg
PO Box 2760
YELLOWKNIFE NT X1A 2R1
Tel: (867) 669-2626 Fax: (867) 669-2711

NUNAVUT REGION
Indian and Northern Affairs Canada
Qimugjuk Building 969, PO Box 2200
IQALUIT Nunavut X0A 0H0
Tel: (867) 975-4500 Fax: (867) 975-4560

YUKON REGION
Indian and Northern Affairs Canada
Room 415C, 300 Main Street
WHITEHORSE YT Y1A 2B5
Tel: (867) 667-3888 Fax: (867) 667-3801

Funding for Implementing Bodies Under Comprehensive Land Claims Progress Report

DCI Number / Fiscal Year: 817035.FNITP (2009-2010)

Purpose: The department uses this report to confirm that funding has been spent by the recipient for the intended purpose as detailed in the Letter of Offer. In addition, the mid-year report allows the department to reassess funding allocations and reassign surpluses as appropriate.

Reporting Period: Progress reports are requested both at mid-year as well as year-end.

Due Date: There is no specific due date for the mid-year report; the due date is dependent on the activities outlined in the final agreement. The year-end report is due mid April.

Helpful Hints:

• How to submit completed reports to INAC:
  
  • Fax, mail or email the report to
• How to check the status of the report:
  
  • FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.
• Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: No supporting documentation required.

Program Documentation: Programs & Services Manuals: and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: The requirement for these reports is contained in the Letter of Offer issued by the department. Funding is provided under the authority: Contributions to support the negotiation process for comprehensive, specific and special claims and self-government initiatives.

Field Definitions:

Field	Definition
Recipient Name	The name of the First Nation or Inuit community, First Nation or Inuit Institution, Association or Organization (including Tribal Councils), or other organization that has received funding under this authority
Recipient Number	The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999. Project Name The official project title as indicated on INAC authorized documents Narrative Report A description of the results achieved with respect to the activities outlined in the Letter of Offer and a financial summary including the amount of money spent to date.
Approval Block
Given Name, Family Name, Title, Date	The given name, family name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged. Dates are in the format of YYYYMMDD.

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Negotiations (Claims and Self-Government) Progress Report

DCI Number / Fiscal Year: 502734.FNITP (2009-2010)

Purpose:The department uses this report to confirm that funding has been spent by the recipient for the intended purpose as detailed in the Letter of Offer. In addition, the mid-year report allows the department to reassess funding allocations and reassign surpluses as appropriate. Reporting Period: Progress reports are requested both at mid-year as well as year-end.

Due Date: There is no specific due date for the mid-year report; the due date is dependent on the activities outlined in the final agreement. The year-end report is due mid April.

Helpful Hints:

• How to submit completed reports to INAC:
  
  • Fax, mail or email the report to
• How to check the status of the report:
  
  • FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.
• Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: No supporting documentation required.

Program Documentation: Programs & Services Manuals and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: The requirement for these reports is contained in the Letter of Offer issued by the department. Funding is provided under the authority: Contributions to support the negotiation process for comprehensive, specific and special claims and self-government initiatives.

Field Definitions:

Field	Definition
Recipient Name	The name of the First Nation or Inuit community, First Nation or Inuit Institution, Association or Organization (including Tribal Councils), or other organization that has received funding under this authority
Recipient Number	The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Project Name	The official project title as indicated on INAC authorized documents Narrative Report A description of the results achieved with respect to the activities outlined in the Letter of Offer and a financial summary including the amount of money spent to date
Narrative Report	A description of the results achieved with respect to the activities outlined in the Letter of Offer and a financial summary including the amount of money spent to date
Approval Block
Given Name, Family Name, Title, Date	he given name, family name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged. Dates are in the format of YYYYMMDD.

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Research (Claims) Progress Report

DCI Number / Fiscal Year: 817041.FNITP (2009-2010)

Purpose: The department uses this report to confirm that funding has been spent by the recipient for the intended purpose as detailed in the Letter of Offer. In addition, the mid-year report allows the department to reassess funding allocations and reassign surpluses as appropriate.

Reporting Period: Progress reports are requested both at mid-year as well as year-end.

Due Date: There is no specific due date for the mid-year report; the due date is dependent on the activities outlined in the final agreement. The year-end report is due mid April.

• How to submit completed reports to INAC:
  
  • Fax, mail or email the report to
• How to check the status of the report:
  
  • FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.
• Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: No supporting documentation required.

Program Documentation:Programs and Services Manuals and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: The requirement for these reports is contained in the Letter of Offer issued by the department. Funding is provided under the authority: Contributions to support the negotiation process for comprehensive, specific and special claims and self-government initiatives.

Field Definitions:

Field	Definition
Recipient Name	The name of the First Nation or Inuit community, First Nation or Inuit Institution, Association or Organization (including Tribal Councils), or other organization that has received funding under this authority
Recipient Number	The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Project Name	The official project title as indicated on INAC authorized documents Narrative Report A description of the results achieved with respect to the activities outlined in the Letter of Offer and a financial summary including the amount of money spent to date
Narrative Report	The results achieved with respect to the activities outlined in the Letter of Offer and a financial summary including the amount of money spent to date.
Approval Block
Given Name, Family Name, Title, Date	The given name, family name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged. Dates are in the format of YYYYMMDD.

ACRS Projects Annual Report

DCI Number / Fiscal Year: 460649.FNITP (2009-2010)

Purpose: As part of the 3 year ACRS inspections, ACRS projects are identified to protect the health and safety of asset users and either prolong the life or maintain the operation of the assets. The purpose of this report is to follow up on these important tasks.

Reporting Period: For the previous fiscal year ending March 31st

Due Date: Contact your INAC regional office.

Helpful Hints:

How to obtain forms:

A report of existing ACRS projects will be sent to you by the INAC regional office.

If required, a copy of the blank form may be downloaded from the Recipient Reporting Guide website, downloaded from the reporting menu in the First Nations and Inuit Transfer Payment System (FNITP), or taken from the Recipient Reporting Guide CD provided to band administration;

To log in to the on-line Recipient Reporting Guide website, click on the link above or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK"to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: None

Program Documentation: Community Infrastructure Program Manual: and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions:

Field	Definition
Band Name	The official and legal name of the band.
Band Number	The number (a maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Site Name	The legal name of the site or reserve.
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
Unique Identifier	For INAC use only.
Asset No.	The asset number associated with the ACRS project.
Asset Extension No.	The asset extension number associated with the ACRS project.
ACRS Project No.	The ACRS project number.
Description	The description of the ACRS project as it appears in the system.
Completion Status	The status of the project: 0 - Outstanding 1 - Completed 2 - Cancelled
Date of Completion / Cancellation	The year in which the project was completed or cancelled.
Remarks	Any remarks relating specifically to the updated condition of the particular asset being reported on.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Changes in Capital Assets Annual Report

DCI Number / Fiscal Year: 460642.FNITP (2009-2010)

Purpose: The Changes in Capital Assets Annual Report provides a list of all capital assets on a particular site and is to be reviewed by the band and updated to indicate to INAC any additions, deletions or modifications to capital assets that are not reflected on the list. The data is used to maintain an inventory in the Integrated Capital Management System (ICMS).

Reporting Period: For the previous fiscal year ending March 31st

Due Date: March 31st annually

Helpful Hints:

How to obtain forms:

A report of existing assets listed in the Integrated Capital Management System (ICMS) will be sent to you by the INAC regional office.

If required, a copy of the blank form may be downloaded from the Recipient Reporting Guide website, downloaded from the reporting menu in the First Nations and Inuit Transfer Payment System (FNITP), or taken from the Recipient Reporting Guide CD provided to band administration;

To log in to the on-line Recipient Reporting Guide website, click on the link above or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".
The form will automatically display the number of lines you requested.
Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Required Supporting Documents: Consult with your INAC Regional Office for any supporting documentation required to substantiate major changes made to the list, for e.g. Certificates of Completion for Capital Projects, photos and/or sketches of changes made, etc.

Program Documentation: Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions:The information about existing assets comes from the Integrated Capital Management System (ICMS).

Field	Definition
Band Name	The official and legal name of the band.
Band Number	The number (a maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Site Name	The legal name of the site or reserve.
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
Asset No.	A four-digit number assigned to the asset. The numbers should follow the asset groupings shown below. It is very important that additions to existing assets be assigned the same asset number to provide an audit trail/history of the asset. 0001-3999 – Buildings 4000-4999 – Utilities 5000-5999 – Grounds 6000-7999 – Roads 8000-8999 – Bridges 9000-9999 - Vehicles
Asset Extension No.	A two-digit number assigned to all asset numbers and required when a facility has more than one use or when there are multiples of the same asset. It indicates how many assets have the same asset number. Each will have a different extension number.
Asset Name	The descriptive name of the asset and a short description of the use of the asset if it is not clear from the name.
Asset Code	The asset code. Update if required.
Quantity	The quantity of the asset. Update if required
Quantity Type	The unit of measurement for the quantity (e.g. 100 square meters of building area, 10.2 km of road, or 1 each of fire mini-pumper).
General Condition Rating	The general condition rating of the asset on a scale of 1 to 10. Update if required. 0 = Closed 1-3 = Poor 4-6 = Fair 7-9 = Good 10 = New 99 = Not inspected Update if required.
Use	Indicates whether the asset is: 0 – Out of Use 1 – Permanent 2 – Temporary
Maintained By	Indicates who is responsible for maintenance of the asset. Update if required. 1 – First Nation 2 – Department 3 – Other (e.g. near-by municipality providing maintenance under contract)
Design Life	The theoretical lifetime of the asset at the time of design. Year Constructed The year during which the asset construction was completed or asset (e.g. vehicle) was purchased (if new) or manufactured (if used).
Reason for Change	The reason for adding, modifying or deleting an asset as follows: Additions: 1 – New Construction 2 – Not Previously Inventoried 3 – Re-Entry of Deleted Asset 4 – Other Reason 10 – 'ACRS' Inspection 11 – 'ACRS' Site Change Modifications: 5 – Quantity 6 – Asset Code 7 – Other Reason 9 – Comments, Typing Errors 12 – 'ACRS' Site Change 13 – 'ACRS' Asset Code 14 – 'ACRS' Quantity Deletions: 8 – Delete Asset 15 – 'ACRS' Inspection
Remarks	A short description of the details or rationale for an addition, update or removal of an asset.
Approval Block
Given Name, Family Name, Title, Tribal Council / Firm / First Nation Name, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge, the name of the Tribal Council, Firm or First Nation for whom the individual works and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Certificate of Completion for Capital Projects

DCI Number / Fiscal Year: 460671.FNITP (2009-2010)

Purpose: The Certificate of Completion for Capital Projects provides signed documentation by authorized personnel ensuring legislated codes and standards have been met, and that the work has been completed in accordance with the Terms and Conditions set out in the funding agreement. The information is used to trigger warrantee periods and to setup the new asset in the Integrated Capital Management System (ICMS) so that Operational and Maintenance (O&M) funding can begin.

Reporting Period: Project dependent

Due Date: Within 90 days after either:

a) a capital project is fully completed (Final);
or b) a capital project is substantially completed and the facility is being used for the intended purpose (Provisional).

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it; or

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Inspection report(s) or certificate(s) from qualified inspector(s). Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:
Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions:

Field	Definition
Certificate of Completion Type	Provisional Certificate of Completion: When a facility has been completed to the stage where it is safely being used for the intended purpose, but still has outstanding work, a Substantial Completion Certificate or a Certificate of Occupancy can be issued by the consultant and attached to the Provisional Certificate of Completion. This is with the condition that the outstanding work is completed within a reasonable time taking into account the weather conditions, availability of material and parts etc. A portion of project funding would be held back until 100% completion. In addition, at this stage, only partial O&M funding would be provided. Final Certificate of Completion: In capital projects, there is usually a hold back amount of money imposed, sometimes known as a deficiency holdback, which is retained until the deficiencies have been rectified. For new facilities, there is also a warranty period that, depending on the circumstances, could commence once the substantial or construction completion certificate has been issued. Upon the expiration of the warranty period, a final inspection is carried out and if all deficiencies have been rectified, the Final Certificate of Completion is issued. At this point, the project is fully turned over to the owner and the warranty of performance bond with the contractor is cancelled. Upon receipt of the Final Certificate of Completion, the asset enters full O&M phase.
Band Name	The official and legal name of the band.
Band Number	The number (maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Site Name	The legal name of the site or reserve.
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
Project Number	The project number assigned by the INAC Capital Manager.
Funding Arrangement Number	The name of project as listed on Project Proposal Submission to INAC.
Check all that apply	First Nations are responsible for ensuring that all work is carried out according to the funding arrangement. If there are flaws in the work, incomplete work or work that has not been done according to the funding arrangement, then the First Nation has to negotiate with the contractor to ensure that everything is completed. Prior to use, the facility has to be inspected to ensure that all work meets the technical specifications. For housing projects, a CMHC approved inspector must inspect the house and a Health Canada inspector has to approve the septic system. For other projects, inspection must be done by a qualified professional inspector. Each inspector should provide a separate official inspection report to the First Nation, a copy of which must be attached to the Certificate of Completion.
List of Supporting Documents Attached	All reports or supporting documents attached and any additional missing from the checklist
Project Manager or Person Authorized by the Band Council – Given Name, Family Name, Date	The date, in the format of YYYYMMDD, and the name of the project manager or person authorized by the band council to certify that all the work has been completed in accordance with the terms and conditions set out in the Funding Agreement and the Effective Project Approval, and that all specified codes and standards have been met.

Privacy Statement:

The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under the (Privacy Act.)  The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Five Year Capital Plan - Annual Update

DCI Number / Fiscal Year: 460674.FNITP (2009-2010)

Purpose: The Five Year Capital Plan identifies the capital projects that the band proposes to undertake in order to meet the requirements of their Long Term Capital Plan and the funding required from INAC and other sources in order to complete them. An updated capital plan must be prepared once each year before capital funds are released to First Nations.

Reporting Period: The fiscal year ending March 31st and the next five years

Due Date: March 31st each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions:

Field	Definition
Band Name	The official and legal name of the band.
Band Number	The number (a maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Fiscal Year	The fiscal year ending, in the format YYYY-YYYY.
Site Name	The legal name of the site or reserve.
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
For individual projects that are funded by INAC, those that are funded from other sources and any projects that involve shared costs.
Type of Capital Project	The type of capital project: 100 – Housing 200 – Water, sewage, wastewater 300 – Schools 400 – Electrification 500 – Bridges, roads 600 – Other community infrastructure 700 – Contaminated sites
Band Project Number	The project number assigned by the band.
Project Name and Description	The project name and a brief description of the project. More details may be attached in Environmental Screening Reports or in a one page summary sheet/letter of intent.
Type of Capital Project	Is the project a major or minor capital project?
ACRS Project	Is the project an ACRS project? Contact your INAC regional office for more information regarding the ACRS status if required
Priority Matrix Code	The priority of the project per the Priority Matrix. Contact your INAC regional office for more information regarding the priority matrix codes if required.
Total Cost	The total cost of the project over a five-year period including funding required from all sources.
Spent to Date	The total amount spent on the project to date.
Required from INAC over the next five years.	The estimated cost of each capital project for each of the next five fiscal years, starting with the current fiscal year.
Total INAC	The totals for INAC and other sources are calculated separately. For INAC-funded projects, the total project costs for the current fiscal year should not be more than the capital allocation under the approved funding arrangement. Give the total five-year projection for each capital project.
Total Other	The other sources of funding planned, e.g. own source revenue, other government department, non-government organization, and the amount expected from each.
Approval block	The names of the chief and councillors who reviewed the Capital Plan and certify that it is accurate to the best of their knowledge and the dates on which this was done, in the format of YYYYMMDD.
Certification block	The name of the tribal council or First Nation's technical services corporation who has reviewed the projects in detail and verified that they meet the requirements of the Long Term Capital Plan, the name of the person who completed the Technical Certification and the date on which this was completed, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Progress Report on Capital Projects

DCI Number / Fiscal Year: 460664.FNITP (2009-2010)

Purpose: For capital projects funded through a funding arrangement that requires progress reports, the Progress Report on Capital Projects provides the current status of the capital project and includes information on progress to date measured in dollars and effort.

Reporting Period: Monthly or as per the terms of the funding agreement.

Due Date: Each month, or as per the terms of the funding agreement. The final progress report can be sent to INAC with the Certificate of Completion for Capital Projects form. Consult the individual project schedule and budget plan or contact the INAC regional office for more information.

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it and print it; or
Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system.
For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions:

Field	Definition
Band Name	The official and legal name of the band.
Band Number	The number (maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Site Name	The legal name of the site or reserve
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
Project Number	The number assigned to the project by INAC. It can be obtained from the INAC regional office.
Funding Arrangement Number	The number assigned to the funding arrangement by INAC. It can be obtained from the INAC regional office
Project Name	The name of the project as listed on the INAC approved Project Proposal Submission.
Schedule for Progress Reports
Project Start Date	The project's start date, in the format of YYYYMMDD.
Progress Report for the Period From/To	The period of time this report covers, in the format of YYYYMMDD
Completion Date	The expected project completion date, in the format of YYYYMMDD
Work Progress compared to original Project Schedule (Time)
Work Done to Date (%)	The percentage (%) of work completed to date in each phase (design, construction, and commission or start-up)
Work Planned to Date (%)	The percentage of work planned to have been completed to date in each phase (design, construction, and commission or start-up).
Variance (%)	The percentage (%) variance between work done to date and work planned to date in each phase.
Statement of Expenditures compared with planned Cash Flow Budget (Cost)
Spent to Date	How much has been spent to date in each phase of the project (design, construction, and commission or start-up).
Budgeted	How much was budgeted to be spent in each phase of the project (design, construction, commission or start-up
Variance (%)	The percentage (%) variance between what has been spent to date and the planned budget in each phase
Explanation of Variances
Explanation of Variances between work planned and completed work (Time and Cost	The variances between work planned and completed work in terms of time and cost.
Approval Block
Authorized by	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.
Received at INAC by	The name and title of the person at INAC receiving the information and the date on which the report was received, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Community-Based Housing Plan – Annual Report

DCI Number / Fiscal Year: 460655.FNITP (2009-2010)

Purpose: First Nations funded under the 1996 On-Reserve Housing Policy or the Housing Demonstration Initiative are required to provide an updated community-based housing plan on an annual basis. The plan should provide an update to the information contained in the approved proposal that the First Nation submitted under the 1996 Housing Policy or the Housing Demonstration Initiative and should include:

1. Changes in local housing policies and programs, community housing conditions and maintenance and insurance programs;
2. Actual and proposed new construction and renovation activities;
3. Measures to link housing with community infrastructure (particularly servicing existing and new housing lots), training, employment and business development plans; and
4. An updated resource plan for the next five years detailing what work will be undertaken, how much it will cost and how it will be funded.

Reporting Period: The next five fiscal years

Due Date: March 31st each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand, or
Create a narrative report that includes the prescribed elements identified on the form including the DCI Number, Recipient Name and Number and all other required elements.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:
Community Infrastructure Program Manual and/or on the Recipient Reporting Guide CD.
More information is available in the Guidelines for the Development of First Nations Housing Proposals. The Guidelines are available from the department's web site or from your Capital Officer.

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

 

Field	Definition
Band Name	The official and legal name of the band.
Band Number	The number (a maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Changes in local housing policies and programs, community housing conditions and maintenance and insurance programs	Any changes to Community Housing policies, housing conditions, maintenance and insurance programs
Actual and proposed new construction and renovation activities	An update on proposed and actual new construction and renovation activities.
Measures to link housing with community infrastructure, training, employment and business development plans	All measures to link housing with community infrastructure (particularly servicing existing and new housing lots), training, employment and economic/business development plan
Resource plan	A five (5) year housing budget highlighting sources of funds, expenditures and the planned number of units to be constructed, purchased, renovated, insured and maintained. Administration costs for the housing program are also required.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

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Fire Losses Annual Report

DCI Number / Fiscal Year: 460611.FNITP (2009-2010)

Purpose: The information is required for statutory and operational purposes and is collected to monitor the number of fires and resulting losses on a national basis.

Reporting Period: For the previous calendar year from January 1st to December 31st

Due Date: March 31st each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system.
For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:
Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance

Field Definitions:

Field	Definition
Band Name	The official and legal name of the band affiliated with this tribal council.
Band Number	The number (maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Date	The date of the fire loss, in the format of YYYYMMDD.
Site Number	The number of the site or reserve (maximum of 5 digits and in the format 99999) where the fire loss occurred
Location Description	The street address or location of the fire loss. Use the Fire Incident Report as the source.
No. of Injured	How many were injured as a result of this fire loss. Use the Fire Incident Report as the source.
No. of Deaths Adult	How many adult deaths resulted from this fire loss. Use the Fire Incident Report as the source.
No. of Deaths Children	How many children died as a result of this fire loss. Use the Fire Incident Report as the source.
No. of Buildings Damaged	Number of buildings damaged as a result of this fire loss. Use the Fire Incident Report as the source.
No of Buildings Destroyed	Number of buildings destroyed as a result of this fire loss. Use the Fire Incident Report as the source.;
Losses in $	The dollar amount of the loss. Use the Fire Incident Report as the source.
Total	The totals are automatically calculated if using the electronic form. If not, calculate the totals for each column.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

 

Privacy Statement:
The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act  ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608 .

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Housing and Infrastructure Assets Annual Report

DCI Number / Fiscal Year: 460620.FNITP (2009-2010)

Purpose: The Housing and Infrastructure Assets Annual Report provides a summary of changes in housing, housing infrastructure, and community services. The data from this report is used to demonstrate a measure of progress and accountability to Parliament as well as for planning purposes to determine outstanding requirements.

Reporting Period: for the previous fiscal year ending March 31st

Due Date: March 31st each year

Helpful Hints:

How to obtain forms:

A form showing the previous year's values is available from the Integrated Capital Management System (ICMS) or will be sent to you by the INAC regional office.

If required, a copy of the blank form may be downloaded from the Recipient Reporting Guide website, downloaded from the reporting menu in the First Nations and Inuit Transfer Payment System (FNITP), or taken from the Recipient Reporting Guide CD provided to band administration;

To log in to the on-line Recipient Reporting Guide website, click on the link above or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.
For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it; or

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax, mail or email the form to your INAC Regional Office

How to check the status of the form:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: None

Program Documentation:Community Infrastructure Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as capital facilities and maintenance.

Field Definitions: The information about previous year values comes from the Integrated Capital Management System (ICMS).

Field	Definition
Identification Information
Tribal Council	The official and legal name of the Tribal Council
Tribal Council Number	The number (maximum of 5 digits and in the format 99999) assigned to the Tribal Council by INAC.
Band	The official and legal name of the band
Band Number	The number (maximum of 3 digits between 1 and 999) assigned to the band by INAC.
Site	The legal name of the site or reserve.
Site Number	The number (maximum of 5 digits and in the format 99999) assigned to the site by INAC.
Community Services
Electrification	The type/level of community electrification service provided to this site. Available choices are: 0 - No Service 1 - Grid 2 - Diesel Generated, Full Service 3 - Diesel Generated, Restricted Service 4 - Other Generated, Full Service 5 - Other Generated, Restricted Service Note: Electrification service provided to the community and identified by codes 1, 2 and 4 are considered adequate; those identified by codes 0, 3 and 5 are considered inadequate.
Solid Waste	The adequacy of the solid waste disposal facility used by this site. Available choices are: 1 - Adequate: The solid waste from the housing unit is disposed to a facility that is consistent with provincial/territorial practice and DRM 10-7/42 (under revision) and does not constitute a health or environmental threat. 2 - Inadequate: The solid waste from the housing unit is disposed to a facility that is inconsistent with provincial/territorial practice and DRM 10-7/42 (under revision) and poses a health or environmental hazard. 3 - No Service Provided Note: A solid waste facility should not be deemed inadequate due to poor operator technique, neglect or improper operation.
Road Access	The adequacy of road access within this site. Available choices are: 0 - Inadequate 1 - Adequate
Fire Protection	The adequacy of the fire protection service at this site. Available choices are: 1 - Verified: i.e. Service which is verified by a site survey conducted by a fire protection specialist and which either: - meets Levels of Service Standard - Fire Protection Services (INAC Corporate Manuals System, Vol. 1, Part 1-1, Appendix A) and is provided with a staffed and trained fire department; or - has a substitute mutual aid or Municipal Type Agreement which provides the required material and staff. 2 - Not Verified: i.e. Service that: - is not verified by a site survey conducted by a fire protection specialist; and/or - does not meet Levels of Service Standard - Fire Protection Services (INAC Corporate Manuals System, Vol. 1, Part 1-1, Appendix A); and/or - does not provide a staffed and trained fire department; and/or - does not have a mutual aid or Municipal Type Agreement to provide the required material and staff. 3 - No Service Provided
Contract (Yes/No)	Is there a fire protection contract or a mutual aid contract between this site and an outside agency? Note: If Contract is Yes, then the Contractor field must be filled in
Contractor	The name of the outside agency providing fire protection or mutual aid services to this site. (Maximum number of characters allowed is 20.) Note: If "Contract" equals Yes, this field must be filled in.
Housing Units
Previous Year Total	The total number of housing units reported in the prior year's report.
Completed This Year	The total number of housing units constructed during the reporting period.
Deleted This Year	The total number of housing units lost due to fire, natural disasters, etc. or demolished due to poor condition during the reporting period.
Adjustment	The number of additions or subtractions to housing units needed to match the Total No. Housing Units with the Actual Total number of housing units on site
Total Units	This is the Actual Total Number of housing units on the site. It will be calculated automatically if using the electronic form, otherwise calculate the total and enter it in this field. All other fields showing the total number of housing units should match to this field. Adjust the number of housing units in the Adjustment field as required to indicate the correct total. The total = Last Year's Total + Housing Completed This Year – Houses Deleted. This Year + Adjustment
Renovated This Year	The total number of housing units renovated during the reporting period
Housing Conditions
Replacement Required	The number of housing units that require replacement. Specifically, these houses are: - no longer habitable as a result of, for example, fires or natural disasters, or; - declared unsafe or unfit for human habitation by a certified inspector because they no longer meet basic quality standards and cannot be economically renovated to an acceptable condition.
Major Renovations Required	The number of housing units that need major renovations. These could include, but are not limited to: - extensive structural faults such as rotting or sagging foundations; - extensive structural repairs to walls, floors, ceilings or roofs; and - replacement and/or upgrading of defective plumbing and/or electrical wiring.
Total Adequate Units	The number of housing units that are considered adequate. An "Adequate" dwelling is defined as one that does not require Major Renovations or Replacement and does possess basic plumbing facilities, specifically, hot and cold running water, inside toilets and installed baths or showers. Note: The calculation of "Adequate" housing is based on the formula: Adequate = Total Units - Replacement Required - Major Renovations Required.
Total Units	The total number of housing units will be calculated automatically if using the electronic form, otherwise calculate the total and enter it in this field. It should match with the Actual Total Number of housing units. The total = Replacement Required + Major Renovations Required + Total Adequate Units.
Minor Renovations Required	Indicate the number of housing units that need minor renovations. These could include, but are not limited to repairs, replacements, alterations or upgrades to meet minimum code requirements, improve health and safety or extend the life of the asset
Plumbing Required	The number of housing units that require basic indoor plumbing facilities, hot and cold running water and/or a bath or shower
Water Servicing – Water Source
Community System	The number of housing units with water service provided by a community system. A community system implies a piped system with full treatment. A piped water system has mains and should also have fire hydrants. This includes both surface water source and groundwater (well) source systems.
Individual System	The number of housing units with water service provided by an individual system which can be an individual well or a surface water intake with full or partial treatment and is connected to the house by pipe.
Truck Water A	The number of housing units with water services provided by a truck. The houses have plumbing and are equipped to accept the trucked water service (i.e., cistern and pressured system).
Truck Water B	The number of housing units with water service provided by a truck and stored in 45 gallon barrel drums. Because the houses have not been plumbed to accept the service (i.e., cistern and pressurized system), Truck B is not considered as a basic level of service.
No Service	The number of housing units with no water service
Total Units	The total number of housing units will be calculated automatically if using the electronic form, otherwise calculate the total and enter it in this field. It should match with the Actual Total Number of housing units. The total = Community System + Individual System + Truck Water A + Truck Water B + No. Service.
Sewage Servicing – Sewage Disposal Destination
Treatment	The number of housing units with sewage disposal to a treatment facility. Treatment facility includes lagoons, aerated lagoons, extended aeration plants, rotating biological contactors, sequencing batch reactors, etc.
Ground	The number of housing units with sewage disposal to ground. Ground disposal means septic tile fields (individual and community) that meet applicable environmental and health standards.
Total Units	The total number of housing units will be calculated automatically if using the electronic form, otherwise calculate the total and enter it in this field. It should match with the Actual Total Number of housing units. The total = Treatment + Ground.
Sewage Servicing – Mode of Sewage Collection
Piped Community	Indicate the number of housing units with piped sewage collection to a community septic tank and field.
Piped Individual	Indicate the number of housing units with waste water disposal provided by an individual septic tank and field
Trucked	The number of housing units with waste water disposal provided by a septic truck.
No Service	The number of housing units with no service for sewage collection
Total Units	The total number of housing units will be calculated automatically if using the electronic form, otherwise calculate the total and enter it in this field. It should match with the Actual Total Number of housing units. The total = Piped Community + Piped Individual + Trucked + No Service.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of Capital and Facilities Maintenance Program - Payments to support Indians, Inuit and Innu for the purpose of supplying public services in capital facilities and maintenance. Information on individuals is used by Indian and Northern Affairs Capital and Facilities Maintenance program employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 608  .

Community Economic Development Operational Plan

DCI Number / Fiscal Year: 479135.FNITP (2009-2010)

Purpose: An annual operational plan is the recipient's plan on how the recipient intends to utilize the funding provided by the Community Economic Development Program. Where a community organization has a community economic development plan, the annual operational plan would normally be a component of the community economic development plan.

Reporting Period: Upcoming fiscal year

Due Date:

For First Nations funded under a Comprehensive Funding Arrangement, the Operational plan is due each year on January 15th, for the upcoming fiscal year
For First Nations funded under multi-year agreements, the Operational plan is due on January 15th in the year in which the funding agreement is being renewed.

Instructions:
First Nations that have a Comprehensive Community Plan (CCP) may submit this in lieu of the Community Economic Development Operations Plan, provided the CCP includes the data requirements described on the form and in the Field Definitions below.

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system.
For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Economic Development Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as economic development.

Field Definitions:

Field	Definition
Section A. Identification
Recipient Name	The name of the recipient under the Community Economic Development Program. The recipient may be a First Nation Council, a self-governing First Nation, an Inuit community, a representative organization of Inuit members of an Inuit community, or an organization that has been mandated and designated by them (e.g. tribal council, regional delivery organization).
Recipient Number	The number assigned by INAC for funding purposes. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999. If not known, leave blank.
Contact Given Name, Family Name, Title, Address, Telephone, Fax, E-mail	The name and contact information of the person who may be contacted regarding information on the form and regarding operations related to INAC. This person should be the senior individual responsible for Economic Development. A valid postal code is in upper case in the format X9X9X9. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid email address may be in upper or lower case in the format a@a.a.
Expected CEDP Allocation	The amount of funding you expect to receive under the Community Economic Development Program. Unless you have been advised differently by INAC's regional office, the amount for the current year will be the amount provided in the previous year. Cash forecasts from the Community Economic Development Program in Sections C and D should be based on this amount.
Section B. Economic Development Projects and Activities to be Undertaken
Economic Development Objectives	There are eight Economic Development Objectives identified in the Operational Plans: 1. Community Economic Planning and Capacity Development; 2. Proposal Development; 3. Employment of Community Members; 4. Community-Owned and Community Member Business Development; 5. Community Land and Resource Development; 6. Access to Opportunities from Land and Resources Beyond Community Control; 7. Promoting Investment in the Community; and 8. Research and Advocacy. Complete Section B for each economic development objective identified in your operational plan. For each economic development objective describe the projects and activities to be undertaken, list the performance indicators of expected results and the target for each performance indicator. Use additional pages if the space provided is not sufficient.
Description of Projects and Activities	A brief description of the projects and activities to be undertaken.
Performance Indicators and Target	The performance indicators of expected results and the target for each performance indicator. Include both qualitative information and quantitative information. See the INAC Economic Development Activity and Performance Measures Guide for typical results from specific types of activities. The target is related to the performance indicator. It can be a number, date, dollar value or a few words.
Section C. Annual Budget by Objective and Source of Funds
Annual Budget by Objective and Source of Funds	An annual cash flow forecast of expenditures for all economic development projects and activities to be supported by the Community Economic Development Program, and expected funds from other sources (including Community Economic Development Opportunities Program) for these projects and activities. Recipients will be asked to provide actual expenditures in the Community Economic Development Program Report
Section D. Requested Cash Flow by Month
Requested Cash Flow by Month	January through December and the year's total.
Section E. Planned Proposals to the Community Economic Opportunities Program
Project Name, Amount, Purpose and Description	The projects for which applications may be submitted during the fiscal year to the Community Economic Opportunities Program. Subsequent proposals may differ from the information provided under this section. By identifying projects in this section, INAC may be in a position to assist you in developing your proposal(s).
Approval Block
Given Name, Family Name, Title, Date	The person completing the report should have overall responsibility for economic development in the organization. This person should provide their given name, family name and title and enter the date on which the accuracy of the information was acknowledged, in the format YYYYMMDD.

 

Privacy Statement:
The information you provide in this document is collected under the authority of the Financial Administration Act for the purpose of determining if the application for funding is eligible under INAC's Economic Development Programs. Information on individuals is used by Indian and Northern Affairs Canada's Economic Development Program officers/managers who need to know the information in order to respond to your request. We do not share the personal information with other government departments. The personal information will be kept for a period of seven fiscal years. Individuals have the right to the protection of and access to, the information provided under the Privacy Act (Justice and Privacy Act  ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 504 .

Outcome Indicators (Numbers 1 to 16) Output Indicators (Numbers 17 to 27):

1. (Employment) - Number of jobs (male, female) created by individual community member business start-ups/business expansions/business relocations
2. (Employment) - Number of community members (male, female) employed full-time
3. (Employment) - Number of community members (male, female) employed part-time or seasonal
4. (Employment) - Number of community members (male, female) employed as a result of business relocation/business expansion/business start-ups
5. (Business Development) - Number of community businesses created
6. (Business Development) - Number of community businesses expanded
7. (Business Development) - Number of businesses which have relocated
8. (Business Development) - Number of business start-ups by individual community members
9. (Business Development) - Number of community members (male, female) that are currently operating businesses as a result of the projects that have been undertaken
10. (Community Revenue) - Community government revenue
11. (Community Revenue) - Community business revenue
12. (Community Revenue) - Number of land dispositions that have been completed to date
13. (Community Revenue) - Total value of land dispositions that have been completed to date
14. (Community Revenue) - Number of other initiatives to secure funding and other resources
15. (Community Revenue) - Total value of funding secured
16. (Community Revenue) - Total value of other resources secured
17. (Employment) (Business Development) (Community Revenue) (Training) (Negotiations) - Number of proposals developed
18. (Training) - Actual number of community members (male, female) to receive training
19. (Training) - Number of community members (male, female) who participated in non-training initiatives
20. (Training) - Number of community members (male, female) who participated in work experience initiatives
21. (Training) - Number of staff (male, female) whose skills and experience have been upgraded
22. (Negotiations) - Number of expected land and resources access arrangements
23. (Negotiations) - Number of negotiations started
24. (Negotiations) - Number of negotiations completed
25. (Negotiations) - Number of negotiating partnerships started
26. (Negotiations) - Number of negotiating partnerships completed
27. (Negotiations) - Number of negotiated partnerships

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Community Economic Development Program Report

DCI Number / Fiscal Year: 471935.FNITP (2009-2010)

Purpose: The Community Economic Development Program Report provides a description of the projects and activities undertaken and an update on the results achieved as compared to those expected in order to measure the benefits accrued to communities from the investments made.

Reporting Period: Previous fiscal year ending March 31st

Due Date: July 30th each year

Instructions:

Annexes: Where recipients have received funding under INAC's Community Economic Opportunities Program, attach Project Status Reports for these programs, as annexes to this report. The provision of annexes replaces obligations to provide separate Project Status Reports.

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it and print it; or

Print the form and fill it in by hand.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:
Economic Development Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as economic development.

Field Definitions:

Field	Definition
Section A. Identification
Recipient Name	The name of the recipient that has received funding under the Community Economic Development Program from INAC.
Recipient Number	The number assigned by INAC for funding purposes. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999. If not known, leave blank.
Contact Given Name, Family Name, Title, Address, Telephone, Fax, E-mail	The name and contact information of the person who may be reached for information on the form and regarding operations related to INAC. This person should usually be the senior individual responsible for Economic Development. A valid postal code is in upper case in the format X9X9X9. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid email address may be in upper or lower case in the format a@a.a.
Section B. Narrative Information on CEDP Projects and Activities Carried Out During The Year
Narrative Information on CEPD Projects and Activities Carried Out During the Year	There are eight Economic Development Objectives identified in the Operational Plans: 1. Community Economic Planning and Capacity Development 2. Proposal Development 3. Employment of Community Members 4. Community-Owned and Community Member Business Development 5. Community Land and Resource Development 6. Access to Opportunities from Land and Resources Beyond Community Control 7. Promoting Investment in the Community 8. Research and Advocacy. The narrative information section seeks information on these eight components where the Economic Development Objective was identified in the Operational Plan. The information required for each component is the same. Complete Section B for each economic development objective identified in your operational plan. For each economic development objective describe the extent to which the ongoing activities and one-time projects have been completed, the work carried out, and the results and performance indicators obtained from the work. Use additional pages if the space provided is not sufficient.
Description of Projects and Activities	A brief description of work carried out on ongoing activities and one-time projects. If you wish to describe worked carried out which your initial or amended operational plan did not envisage, please feel free to do so. Complete this section for each economic development objective identified in your operational plan
Performance Indicators and Actual Results	The performance indicators that were identified for the projects and activities and indicate the actual results achieved. The indicators should include both the qualitative and quantitative indicators identified in the operational plan. See the INAC Economic Development Activity and Performance Measures Guide for typical results from specific types of activities. If you wish to describe results in this area even though your initial or amended operational plan did not envisage involvement in this area, please feel free to do so.
Completion status	The completion status of the one-time projects or ongoing activity, as of March 31: Fully complete 75 - 100% complete 50 - 75% complete Less than 50% complete This section asks the extent to which the planned activities and one-time projects were completed. In assessing the extent to which the planned activities and projects are carried out, recipients are asked to provide an answer based on internal performance measurement systems, if available, or on qualitative judgments. Recipients should not provide information based on percentage of budget expended, as this information will be available from financial statements. If the completion status is not fully complete, provide a brief explanation of why planned activities were not carried out to the extent envisaged in the operational plan. Possible reasons could include over estimates of ongoing activities and one-time projects that could be carried out in the period, increased costs, unexpectedly low demand for services, changes in economic development priorities, and unforeseen developments.
Section C. Annual Actual Expenditures by Objective and Source of Funds
Annual Actual Expenditures by Objective and Source of Funds	This section seeks information on annual actual expenditures by type of activity and source of funds (INAC and other). For items where your financial accounting system has been set up to track expenditures regarding other items, the amounts tracked through the financial accounting system should be inserted. For items not tracked through your financial accounting system, estimates may be provided. Estimated amounts should be marked with an asterisk (*). The total for all items should be equal to the 'Total' as indicated in your audited financial statement.
Approval Block
Given Name, Family Name, Title, Date	The person completing the report should have overall responsibility for economic development in the organization. This person should provide their given name, family name and title and enter the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of the Financial Administration Act for the purpose of determining if the application for funding is eligible under INAC's Economic Development Programs. Information on individuals is used by Indian and Northern Affairs Canada's Economic Development Program officers/managers who need to know the information in order to respond to your request. We do not share the personal information with other government departments. The personal information will be kept for a period of seven fiscal years. Individuals have the right to the protection of and access to, the information provided under the Privacy Act (Justice and Privacy Act ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 504 .

Outcome Indicators (Numbers 1 to 16) Output Indicators (Numbers 17 to 27):

1. (Employment) - Number of jobs (male, female) created by individual community member business start-ups/business expansions/business relocations
2. (Employment) - Number of community members (male, female) employed full-time
3. (Employment) - Number of community members (male, female) employed part-time or seasonal
4. (Employment) - Number of community members (male, female) employed as a result of business relocation/business expansion/business start-ups
5. (Business Development) - Number of community businesses created
6. (Business Development) - Number of community businesses expanded
7. (Business Development) - Number of businesses which have relocated
8. (Business Development) - Number of business start-ups by individual community members
9. (Business Development) - Number of community members (male, female) that are currently operating businesses as a result of the projects that have been undertaken
10. (Community Revenue) - Community government revenue
11. (Community Revenue) - Community business revenue
12. (Community Revenue) - Number of land dispositions that have been completed to date
13. (Community Revenue) - Total value of land dispositions that have been completed to date
14. (Community Revenue) - Number of other initiatives to secure funding and other resources
15. (Community Revenue) - Total value of funding secured
16. (Community Revenue) - Total value of other resources secured
17. (Employment) (Business Development) (Community Revenue) (Training) (Negotiations) - Number of proposals developed
18. (Training) - Actual number of community members (male, female) to receive training
19. (Training) - Number of community members (male, female) who participated in non-training initiatives
20. (Training) - Number of community members (male, female) who participated in work experience initiatives
21. (Training) - Number of staff (male, female) whose skills and experience have been upgraded
22. (Negotiations) - Number of expected land and resources access arrangements
23. (Negotiations) - Number of negotiations started
24. (Negotiations) - Number of negotiations completed
25. (Negotiations) - Number of negotiating partnerships started
26. (Negotiations) - Number of negotiating partnerships completed
27. (Negotiations) - Number of negotiated partnerships

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Community Economic Opportunities Program Project Status Report

DCI Number / Fiscal Year: 472939.FNITP (2009-2010)

Purpose:The report describes the activities undertaken and the results achieved which can be compared against the proposal and provide updated qualitative and quantitative performance indicators. INAC uses the performance indicators to demonstrate to the government and to the public the positive impact of the INAC Economic Development Programs. The intent is also that funding recipients may use these performance indicators to their communities or constituents on the results of their activities.

Reporting Period: The previous fiscal year ending March 31st

Due Date: July 30th each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Provide any documents supporting the completion status of the project plan. Include any documents which are required in the letters of offer, funding agreement, or funding agreement amendment.

Program Documentation:
Economic Development Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as economic development.

Field Definitions:

Field	Definition
Section A. Project Identification
Recipient Name	The name of the recipient that has received funding under the Community Economic Development Program from INAC.
Recipient Number	The number assigned by INAC for funding purposes. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999. If not known, leave blank.
Project Name	The project title that has been used in relation to this project.
INAC Contribution Amount	The amount of INAC funds approved for the project.
Year of Approval	The year the INAC funding was approved, in the format YYYYMMDD.
Contact Given Name, Family Name, Address, Telephone, Fax, Email	The name and contact information of the person who may be reached for information on the report and regarding operations related to INAC. This person should usually be the senior individual responsible for Economic Development. A valid postal code is in upper case in the format X9X9X9. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid email address may be in upper or lower case in the format a@a.a.
Section B. Project Activities
Describe the work carried out during the year	A brief explanation of work carried out during the year on the project plan.
Completion Status	The percentage range that best reflects the extent to which the project has been completed. If the project is less than fully complete, a brief explanation why planned activities were not carried out to the extent envisaged in the project plan.
Quantitative Performance Indicator(s)	The performance indicators described in the funding agreement for the project (e.g. job creation, training).
Actual Results	The results achieved against each performance indicator (e.g. number of jobs created, number of people trained.)
Qualitative Results Obtained	A brief description of results that were achieved to date beyond the quantitative performance indicators indicated above. It should include qualitative information, and may include additional quantitative information.
Results Expected in the Future	A brief description of benefits that are expected to be achieved in the future. It may include quantitative and qualitative information.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of the Financial Administration Act for the purpose of determining if the application for funding is eligible under INAC's Economic Development Programs. Information on individuals is used by Indian and Northern Affairs Canada's Economic Development Program officers/managers who need to know the information in order to respond to your request. We do not share the personal information with other government departments. The personal information will be kept for a period of seven fiscal years. Individuals have the right to the protection of and access to, the information provided under the Privacy Act (Justice and Privacy Act  ). The information collected is described under the Treasury Board Personal Information Bank INA PPU 504  .

Outcome Indicators (Numbers 1 to 16) Output Indicators (Numbers 17 to 27):

1. (Employment) - Number of jobs (male, female) created by individual community member business start-ups/business expansions/business relocations
2. (Employment) - Number of community members (male, female) employed full-time
3. (Employment) - Number of community members (male, female) employed part-time or seasonal
4. (Employment) - Number of community members (male, female) employed as a result of business relocation/business expansion/business start-ups
5. (Business Development) - Number of community businesses created
6. (Business Development) - Number of community businesses expanded
7. (Business Development) - Number of businesses which have relocated
8. (Business Development) - Number of business start-ups by individual community members
9. (Business Development) - Number of community members (male, female) that are currently operating businesses as a result of the projects that have been undertaken
10. (Community Revenue) - Community government revenue
11. (Community Revenue) - Community business revenue
12. (Community Revenue) - Number of land dispositions that have been completed to date
13. (Community Revenue) - Total value of land dispositions that have been completed to date
14. (Community Revenue) - Number of other initiatives to secure funding and other resources
15. (Community Revenue) - Total value of funding secured
16. (Community Revenue) - Total value of other resources secured
17. (Employment) (Business Development) (Community Revenue) (Training) (Negotiations) - Number of proposals developed
18. (Training) - Actual number of community members (male, female) to receive training
19. (Training) - Number of community members (male, female) who participated in non-training initiatives
20. (Training) - Number of community members (male, female) who participated in work experience initiatives
21. (Training) - Number of staff (male, female) whose skills and experience have been upgraded
22. (Negotiations) - Number of expected land and resources access arrangements
23. (Negotiations) - Number of negotiations started
24. (Negotiations) - Number of negotiations completed
25. (Negotiations) - Number of negotiating partnerships started
26. (Negotiations) - Number of negotiating partnerships completed
27. (Negotiations) - Number of negotiated partnerships

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Opportunity Fund (of) / Resource Acquisition Initiative (RAI) / Major Business Projects Program (MBPP) Project Status Report

DCI Number / Fiscal Year: 817043.FNITP (2009-2010)

Purpose: INAC requires Business Reports completed by the businesses receiving funding for start ups, expansions or acquisitions.

Due Date: Reports are due within 120 days after the first business year end that indicates the completion of the project work plan.

Instructions: A copy of the audited financial statements or engagement report for the first business year end must be submitted. This report must also include:

the completion of the project work plan
a statement of sources and issues of funds

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office (regions to provide specifics)

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Economic Development Program Manual and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Payments to support Indians, Inuit and Innu for the purpose of supplying public services in areas such as economic development.

Field Definitions:

Field	Definition
Project Identification
Community Recipient (CEDO) Name	The name of the CEDO which received the funding from INAC.
CEDO Number	For DIAND use only.
Business Recipient Name	The name of the business which received the funding from CEDO.
INAC Contribution Amount	The amount of INAC funds received by the business recipient through the CEDO
Year of approval	The year during which the INAC funding was approved, in the format of YYYYMMDD.
Program	Program: Opportunity Fund Resource Acquisition Initiative Major Business Projects Program
Recipient Contact Information	The address, telephone and fax numbers and e-mail information of the contact of the recipient business. A valid postal code is in upper case in the format X9X9X9. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid email address may be in upper or lower case in the format a@a.a.
Status of Business Report	Is the status report attached - Yes or No
If the business report is not attached.	The effort to obtain the report and the reasons why the business has not provided the report.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Cultural Education Centres Program Reporting (Annex B)

DCI Number / Fiscal Year: 515786.FNITP (2009-2010)

Purpose: First Nations who have received funds under this program must submit activity reports to either the INAC HQ/regional office or the First Nations Confederacy of Cultural Education Centres (FNCCEC), in accordance with the schedule outlined in the funding agreement.

Reporting Period: At a minimum annually and may also be required quarterly according to the schedule defined in the funding agreement.

Due Date: May 15th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program/project's specific terms and conditions for any additional documentation to be submitted.

Program Documentation:
Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Report Date	The due date for the report being submitted, in the format of YYYYMMDD.
Cultural Centre Name	The name of the Cultural Centre.
Contact Given Name, Family Name, Title/Position, Address, Telephone and Fax Numbers, E-mail	The contact information of the person who may be reached for any questions regarding the report. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid postal code is in upper case in the format X9X9X9. A valid email address may be in upper or lower case in the format a@a.a.
Actual Start Date/Actual Completion Date	The actual start date of the project and the actual completion date, if completed, in the format of YYYYMMDD. This date may be different from the proposed start/end date indicated in the proposal.
Type of Organization	The type of organization that was funded for the project being reported on. Check whether goal(s) and objective(s) established in the work plan were met.
Project Name	The official title of the project.
Program Objectives	The program objectives targeted, as identified in the initial proposal.
Summary of Activities	The activities undertaken to meet the above objectives
Outcomes	Using the work plan, what the desired outcomes of the project were, baseline data information about the status of achieving those outcomes at the start of the project and an update on the progress made towards achieving the outcomes as of the report date.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education, and for cultural education centres. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 045 .

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Annual Education Staff Information Form

DCI Number / Fiscal Year: 471943.FNITP (2009-2010)

Purpose: To determine salary gaps between teachers in Provincial schools and those in schools on reserve, and to verify Provincial Teacher Certification.

Reporting Period: The reporting period is for the current school year that usually starts in September.

Due Date: Annually November 15th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK".

The form will automatically display the number of lines you requested.

Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of lines you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper.

If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Part 1 - School Information
School	The name of the school.
School Number	The number related to the school name.
First Nation Name	The official and legal name of the First Nation.
First Nation Number	The number assigned to the First Nation by INAC. The First Nation Number has a maximum of 3 digits between 1 and 999.

Field	Definition
Part 2 – Education Staff Information (Teaching and Non-Teaching)
1	Staff Number	For each education staff, a Teacher Number that is comprised of the year the education staff member was first employed by your First Nation, plus a numeric identifier for each teacher. For example, if you hired four teachers in 1999, they would have the following Teacher Numbers: 1999-01, 1999-02, 1999-03, and 1999-04.
2	Occupation	For each education staff, the occupation for which they are currently employed. If he/she has a teaching role, their title of occupation under the "Teaching Staff" column. If he/she does not have a teaching role, their title of occupation under the "Non-Teaching Staff" column. Choose from one of the following occupation titles for each staff member: teacher, principal, vice-principal, librarian, teacher aide/classroom assistant, guidance counsellor, language/cultural instructor, special education teacher aide/assistant, director, school secretary, other (please specify).
3	FTE	For each education staff, identify if they are employed full time or part time. If they are full time, enter 1.0. If they are part time, enter 0.25, 0.5, or 0.75 to identify the estimated percentage of time they are employed at the school.
4	Gender	For each education staff, enter either male or female (M or F) to indicate their gender.
5	Status Indian	For each education staff, enter either yes or no (Y or N) to indicate whether they are a Status Indian.
6	Years of Teaching Experience	For each education staff, the total number of years of recognized teaching experience they have - the total number of years of teaching experience for any school under the "Total" column and the number of years of teaching experience for this particular school being reported on under the "At this School" column.
7	Annual Salary	For each education staff, their annual salary for the current year - the gross annual salary, excluding any benefits and/or special allowances, under the "Gross Salary" column and any special allowances paid to the teacher (such as remote, northern, or isolation pay) under the "Special Allowances" column.
8	Qualifications	For each education staff employed in a position requiring professional certification, the qualifications they have obtained. Enter the degree/diploma/certificate that has been attained under the "Degree/Diploma" column: Bachelors, Masters, PhD, Diploma, Special Education credentials, other (specify) To assist with analyzing the gap in teacher salaries with provincial school boards, enter the classification for the neighbouring provincial school board's salary grid that your teachers' qualifications and years of teaching experience would merit, if this information is known.
9	Certification	For each education staff, specify whether they have a Permanent or Temporary Certification (P or T) for the position for which they are employed.
Approval Block
10	Given Name, Family Name, Title, Date	The given name, family name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged. Dates are in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 605 .

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New Paths for Education Final Project Report

DCI Number / Fiscal Year: 432405.FNITP (2009-2010)

Purpose: First Nations or delegated authorities that receive funds under this program are required to provide a final report that indicates the activities completed as outlined in the approved proposal, the project outputs and a financial summary. This data indicates where First Nation's needs and priorities lie and will be used in the development of the Education Management Framework.

Reporting Period: for the previous fiscal year

Due Date: May 15th each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed report to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: Contributions to provide elementary and secondary education programs and services to Indians and Inuit living on reserve.

Field Definitions:

Field	Definition
First Nation, Inuit Community or Organization Name	The official and legal name of the First Nation or Inuit community or organization.
First Nation, Inuit Community or Organization Number	The number assigned to the First Nation or Inuit community or organization by INAC, to a maximum of 5 digits and in the format 99999.
Address, Telephone, Fax, E-mail	The contact information of the person who may be reached for further information about the report. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid postal code is in upper case in the format X9X9X9 and a valid email address may be in upper or lower case in the format a@a.a.
Project Name	The official project title as indicated on the INAC authorized Project Proposal Submission.
Actual Start Date	The actual start date of the project, in the format of YYYYMMDD. This date may be different from the proposed start date indicated in the proposal.
Actual Completion Date	The actual completion date of the project, in the format of YYYYMMDD. This date may be different from the proposed completion date indicated in the proposal.
Areas for Action	The areas for action as identified in the project proposal approved by INAC and a list of actual activities for these areas for action.
Results	A description of how the need or issue was addressed with this project and, if applicable, how this project addressed a recommendation from a school evaluation.
Number of Participants/Reached Individuals	The number of people reached for each target group.
Project's Goals and Objectives	A description of what successes contributed to the achievement of the project's goals and objectives and what difficulties hindered the achievement of the project's goals and objectives
Project Partners	A list of project partners, (e.g. neighbouring communities, social services, health services, community service groups, etc.) and, if applicable, a description of the quality of the partnership with the identified project partners.
Project Output	The output related to the areas for action and any other locally identified output. For each of the output, indicate baseline and end of project data/information.
Financial Information	The approved level of funding, total expenditures and the yearend surplus/deficit. The financial data should also be reflected in the year end financial statement of the recipient organization.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education, and for cultural education centres. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 045 .

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Nominal Roll Student Census Report

DCI Number / Fiscal Year: 462572.FNITP (2009-2010)

Purpose: The nominal roll system is an information database for regions, districts and schools to undertake an annual census of eligible students living on reserve.

All students residing on-reserve or on Crown land, in receipt of any education assistance from INAC and who meet all of the following requirements are to be reported on the Nominal Roll:

a) Residence – must be ordinarily resident on reserve or on Crown land
b) Age – must be at least four years of age by December 31 of the current year and not more than the maximum age allowed in the province/territory of residence

c) Enrolment – must be attending a recognized elementary or secondary school on September 30 of the current year

d) Program – must meet the elementary/secondary curriculum standards and fiscal framework of the Ministry of Education for the province/territory of residence

Reporting Period: Students in attendance on the last instructional day in September for the current year

Due Date: October 15th each year for reporting on students in attendance on the last instructional day of September

Responsibility: The INAC regional office will determine the items of information to be completed by the schools in that district/region. It will also ascertain the completeness and validity of the information reported. The completed set of the above-mentioned forms will then be returned to the INAC regional or district offices, as applicable.

Reporting Forms:
1. Computer printout: Lists students reported last year from your school. Update the information as required and indicate the Reason for Leaving for any students who have left the school.
2. Blank coding form: Record all new students electronically or by hand.

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it and print it; or
Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax, mail or email the reports to your INAC Regional Office.

How to check the status of the form:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD

Program Authority / Applicable Legislation: Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
School Information
Official School Name, Address, Phone No., Fax No.	The official name of the school, the full address and the telephone and fax numbers of the school. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. A valid postal code is in upper case in the format X9X9X9.
School Number	The number assigned by INAC to identify the school.
Grade Range	The range of grades taught in the school. For example "K4- 8" indicates that Junior Kindergarten to Grade 8 is taught in the school.

Section 1: Student Information To be completed for all students eligible to receive funding under the program terms and conditions.
1	Student Identifier Number	The Indian Registration number of the student if the student is registered under the Indian Act (i.e. status code = 1) as per the Student's Status Card; otherwise leave blank and a number will be assigned by INAC. Source: Student Status Card and School Register
For registered Indian students, the student name, date of birth and gender must match the information listed in the Indian Registry in order to be input into the Nominal Roll System.
2	Family Name	The legal family name as it appears on the student's status card or birth certificate and if applicable, the family name normally used, i.e. the alias, in brackets. Source: Student Status Card and School Register
3	Given Name	The given name as it appears on the student's status card or birth certificate and if applicable, the given name normally used, i.e. the alias, in brackets.
4	Initial(s)	The initials as they appear on the student's status card or birth certificate.
5	Date of Birth	The student's date of birth as it appears on the student's status card or birth certificate in the format: YYYYMMDD, e.g. 1999-04- 18. This information is required for identification and comparison purposes. Source: Student Status Card, Birth Certificate or School Register
6	Status Code	The code that describes the student's status: 1 Student is registered under the Indian Act. 2 Student is not eligible to be registered under the Indian Act and is not Inuit. 4 Student is Inuit 7 Student is eligible to be registered, but not yet registered. This information is required to determine eligibility of the student. Source: Student Status Card and School Register
7	Sex	The student's gender as it appears on the student's status card or birth certificate. M Male F Female
8	Grade	The grade in which the student is registered on the Nominal Roll census date. K4 Junior Kindergarten K5 Kindergarten SS Special Student (i.e. ungradable but not high cost) 01-12 All others This information is required to monitor the effectiveness of elementary/secondary funding as well as for comparison to the Canadian population. Source: School Register
9	Full Time Equivalent	Indicate whether the student is in attendance full-time or part-time or a portion thereof where applicable. e.g. 1.0000 Full-time Student Used for funding purposes. Source: School Register
10	Residence	The location where the student is ordinarily resident as described in the Program Authority. 1 On-reserve 2 On Crown land (in a community administered by a band) 4 Off-reserve - not eligible to be funded by INAC This information is required to ensure compliance to the program directives. Source: First Nation Residency Records
11	Accommodation	The type of accommodation provided to the student: 1 No accommodation provided 2 Mandatory room and board, mandatory private home placement 3 Boarding school 4 Student residence 5 Group home 6 Room and board (5 days) 7 Trap line (2 months) Used to validate funding and perform cost-benefit analysis. Source: Application for Accommodation Assistance
12	Daily Transportation	The normal transportation received going to and from school on a daily basis. 1 Transported daily by school bus 2 Transported daily by other means 3 Transported daily by public transit 4 No service provided 5 Daily transportation for High Cost Special Education student Code 5 is to be used, for example, when the student needs someone to travel with them to school on a daily basis, or requires other special transportation arrangements. Source: School Register or Bus List
13	Other Transportation	Specialized transportation received over and above regular transportation. 1 Seasonal transportation for student receiving accommodation 2 Special transportation for High Cost Special Education student 3 Noon lunch transportation 4 Weekend transportation for student receiving accommodation (5 days) 5 No service provided Code 2 is to be used, for example, when a student is on accommodation status for HCSE needs and requires additional support for seasonal travel. Source: School Register or Bus List
14	Special Education	Indicate whether the student has high cost special education needs. The answer may be based on either a professional assessment made by a specialist or an assessment made by a staff member in accordance with the referral process identified in the school Special Education Policy. 1 Student has high cost special education (HCSE) needs 4 Student does not have high cost special education (HCSE) needs If the student has HCSE needs, then Section 2 of the Nominal Roll must be completed for the student as well. Refer to the Glossary for a definition of eligible students. Source: Medical Certificate/Formal Assessment/Informal Assessment
15 16 17	Language(s)	15 Home Language: The language spoken most often at home 1 Indian 2 English 3 French 4 Indian & English 5 Indian & French 6 Indian, French & English 7 English and French 8 Inuktitut 9 Inuktitut & French 10 Inuktitut & English 11 Inuktitut, French & English 16 Language(s) of Instruction: 1 Indian 2 English 3 French 4 Indian & English 5 Indian & French 6 Indian, French & English 7 English and French 8 Inuktitut 9 Inuktitut & French 10 Inuktitut & English 11 Inuktitut, French & English 12 French Immersion 13 English Immersion 14 Indian Immersion 17 Extent of Indian Language Instruction (as identified by school curriculum): 1 No Indian language instruction 4 Taught as a subject only 5 Subject and part-time medium in some other subjects 6 Subject and full-time medium in all other subjects This information is required for administrative, operational and comparison purposes. Source: School Register
18	Band, Tribal Council or Education Authority of Financial Responsibility	The number of the Band, Tribal Council or Education Authority that is financially responsible for the student's education or for administering the Nominal Roll. This information is required for administrative and operational needs. Source: School Register
19	Band of Residence	The recipient number of the band on whose reserve the student ordinarily resides. This information is required for administrative and operational needs. Source: First Nation Residency Records
20	Reserve of Residence	The number of the reserve on which the student normally resides. This information is required for administrative and operational needs. Source: First Nation Residency Records

Field	Definition
Reason for Leaving School	The codes listed below are to be used to update the computer printouts for students listed who have left the school. The reason a student no longer attends the school will be one of the following: 1 Graduated (from Secondary School) 3 Transferred to another school (and still of school age) 4 Withdrew (of school age and living on reserve but no longer attending school) 7 Deceased 9 Unknown 10 Received a secondary school leaver's certificate (applicable, for e.g. for students with High Cost Special Education needs) 31 Compliance - Not on school register 32 Compliance - Not resident on reserve 33 Compliance - Not eligible to be enrolled 34 Compliance - Not eligible for reasons of attendance 35 Compliance - Not enrolled in an accredited program 36 Compliance - Duplicate record 37 Compliance - Age 38 Compliance - Non-native (leasing) 39 Compliance - No invoice 40 Compliance - Other This information is required to monitor the effectiveness of elementary/secondary funding as well as for comparability to the Canadian population. Source: School Register/Transfer Slip
Approval Block
Given Name, Family Name, Date	The names of the First Nation/School Representatives who compiled and reviewed the information and certify that it is correct to the best of their knowledge, and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.
Section 2: High Cost Special Education Student Information To be completed for all students who were indicated in field 14 of Section 1 as having high cost special education (HCSE) needs. It is recommended that this section be completed by a Special Education teacher (or the person delegated by the principal with access to student files for students with High Cost Special Education Needs) and reviewed by the principal. Refer to the Glossary for a definition of eligible students.
Student Identifier Number	As shown in Section 1.
Professional Assessment Status	Indicate one of the following or review and update the value shown as required: 1 Current and On File (i.e. an assessment of a student's special education needs was conducted by specialized professionals and is up to date and on file.) 2 Initial Assessment Required (i.e. the student was assessed by a staff member in the school but the student has never had a professional assessment done by a specialized professional and it is required. The professional assessment may already be in progress but not yet completed.) 3 Re-Assessment Required (i.e. the student has previously had an assessment done by a specialized professional but it is out of date and needs to be done again or is progress but not yet completed.) Source: Student file
Individual Education Plan (IEP) Status	Indicate one of the following choices or update the value shown as required: 1 Current and On File (i.e. the IEP is up to date) 2 On file and requires updating (i.e. the IEP is out of date and needs to be updated) 3 Required - Not yet in place (i.e. the initial IEP has not yet been started or is not completed yet. Source: Student file
INAC Funded High Cost Special Education Services Provided Last Year and Required This Year	For each of the types of services listed, indicate whether services were provided last year, whether they were considered adequate and whether required for the coming school year. Leave the fields blank if the services are not needed. Provided Last Year?: 1 Yes (i.e. they were provided fully or to some extent) 2 No (i.e. they were not provided at all) Adequate? (i.e. Was the service provided adequately – i.e. as often as needed?) 1 Yes (i.e. the service was provided as often as needed, or the service was not needed.) 2 No (i.e. the services needed were not provided as often as needed.) Required This Year? 1 Yes (i.e. the services are needed in this coming school year.) 2 No (i.e. the services are not needed in this coming school year.) Types of Services i) Qualified Special Education Teacher ii) Individual Teacher Aide iii) Educational Psychological Services iv) Counseling (e.g. Counselor / Social Worker / Elder) v) Speech / Language Services vi) Occupational Therapy vii) Physical Therapy viii) Instructional Materials and Assistive Technologies
Approval Block
Given Name, Family Name, Date	The names of the First Nation/School Representatives who compiled and reviewed the information and certify that it is correct to the best of their knowledge, and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Term

Definition

Students with High Cost Special Education Needs

Students eligible for funding under the Special Education Program (SEP) are those whose special education needs cannot be met within the resources intended for the general student population and who are on the Nominal Roll or eligible to be on the Nominal Roll based on the First Nation Education Program Guidelines. Broadly speaking, special education needs of students fall within a continuum of mild to moderate, moderate to severe and severe to profound. Special education needs that are at the lower end of this continuum are expected to be addressed within the resources intended for the general student population. Only special education needs that are more costly to address (generally ranging from moderate to profound) are eligible for funding under the SEP. Students eligible to receive programs and services under the Special Education Program (SEP) are to be identified as High Cost Special Education Students on the Nominal Roll.

Privacy Statement:
The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Personal Information Bank INA PPU 045  .

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Parental and Community Engagement Strategy Final Activity Report

DCI Number / Fiscal Year: 432407.FNITP (2009-2010)

Purpose: First Nations or delegated authorities that receive funds under this program are required to provide a final report that indicates the activities completed as outlined in approved proposal, the number of participants and a financial statement/audit. This data indicates where First Nation's needs and priorities lie and will be used in the development of the Education Management Framework.

Reporting Period: for the previous fiscal year

Due Date: May 15th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents:Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
First Nation/First Nation Education Authority/First Nation Regional Managing Organization Name	The official and legal name of the respective organization;
First Nation/First Nation Education Authority/First Nation Regional Managing Organization Number	The number of the respective organization, to a maximum of 5 digits and in the format 99999
Contact Name, Title/Position, Address, Telephone, Fax, E-mail	The name and contact information of the person who can be reached for further information about the report. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid postal code is in upper case in the format X9X9X9 and a valid email address may be in upper or lowercase in the format a@a.a
Final Project Report
Objectives	Objectives listed on the INAC approved Project Proposal Submission.
Activities/Outcomes	Activities listed on the INAC approved Project Proposal Submission and outcomes for each activity
Target Clientele	The target clientele that this project reached.
Data Collected	Any relevant qualitative or quantitative data collected during the project.
Actual Start Date	The actual start date of the project, in the format of YYYYMMDD. This date may be different from the proposed start date indicated in the proposal.
Actual Completion Date	The actual completion date of the project, in the format of YYYYMMDD. This date may be different from the proposed completion date indicated in the proposal.
Project Results	Was the project completed as planned? If not, why? What successes contributed to the achievement of the project's goals and objectives, what difficulties hindered the achievement of the project's goals/objectives and your recommendations/comments/suggestions.
Project Partners	Other partners who were involved in the project.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement: The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education, and for cultural education centres. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 045 .

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Provincial-Territorial Educational Services Report

DCI Number / Fiscal Year: 461821.FNITP (2009-2010)

Purpose: To provide INAC with a list of First Nations students attending provincial or territorial schools and to submit copies of school board invoices for provincial or territorial educational services given to First Nations students.

Reporting Period: Annually for current school year

Due Date: Date set by INAC regional office

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand, or

Create a report that includes the prescribed elements identified on the form including the DCI Number, Recipient Name and Number and all other required elements described on the form.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office. Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Recipient Name	The name of the First Nation or other organization that has received funding under this authority.
Recipient Number	The number of the First Nation or other organization that has received funding under this authority, assigned by INAC. The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 999999999
Invoices	Copies of school board invoices for provincial or territorial educational services to First Nation students.
List of students	Copies of school board invoices for provincial or territorial educational services to First Nation students;
List of students	A list of students attending provincial or territorial schools
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education, and for cultural education centres. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act  . The information collected is described under the Treasury Board Personal Information Bank INA PPU 045 .

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School Program Evaluation Report

DCI Number / Fiscal Year: 432409.FNITP (2009-2010)

Purpose: INAC requires that band councils evaluate elementary and secondary educational services every five years. The main purpose of the evaluation is to review school curriculum and assess the quality of instruction offered. The evaluation must demonstrate that community and school objectives are being met. The School Program Evaluation Report is to be submitted to confirm that the evaluation was done.

Reporting Period: Previous five years

Due Date: Due once every five years; date to be negotiated with INAC regional office

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Complete the form and attach a copy of the school evaluation report.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Recipient Name	The name of the First Nation or other organization that is submitting the evaluation.
Recipient Number	The number assigned by INAC for the First Nation or other organization that is submitting the evaluation. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Contact Given Name	The given name of the person to be contacted about any questions related to the program report.
Contact Family Name	The family name of the person to be contacted about any questions related to the program report
Title / Position	The title of the person to be contacted about any questions related to the program report.
Address	The mailing address of the program contact.
Telephone	The telephone number of the program contact.
Fax	The fax number of the program contact.
Email	The email address of the program contact.
Narrative Report	1. If the evaluation was completed, confirm that the evaluation was completed in the year in which funding was received and attach a copy of the Evaluation Report. 2. If the evaluation was not completed, explain the status of the evaluation and indicate when the report is expected to be completed. A copy is to be provided as soon as possible.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge, and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act  . The information collected is described under the Personal Information Bank INA PPU 045 .

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Teacher Recruitment and Retention Final Activity Report

DCI Number / Fiscal Year: 432403.FNITP (2009-2010)

Purpose: First Nations or delegated authorities that receive funds under this program are required to provide a final report that indicates the activities completed as outlined in approved proposal, the number of participants and a financial statement/audit. This data indicates where First Nation's needs and priorities lie and will be used in the development of the Education Management Framework.

Reporting Period: for the previous fiscal year ending March 31st

Due Date: May 15th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
First Nation/First Nation Education Authority/First Nation Regional Managing Organization Name	The official and legal name of the respective organization.
First Nation/First Nation Education Authority/First Nation Regional Managing Organization Number	The number of the respective organization, to a maximum of 5 digits and in the format 99999.
Contact Person's Name, Title/Position, Address, Telephone and Fax Numbers, Email	The name and contact information of the person who may be reached for further information about the report. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid postal code is in upper case in the format X9X9X9 and a valid email address may be in upper or lower case in the format a@a.a.
Final Project Report
Objectives	Objectives listed on the INAC approved Project Proposal Submission.
Activities	Activities listed on the INAC approved Project Proposal Submission.
Outcomes	Outcomes listed on the INAC approved Project Proposal Submission.
Number who benefited from the activity	The number of individuals who benefited from the activity, per activity box checked.
Project Results	If applicable, a description of how your project fostered partnerships, demonstrated economies of scale and supplemented resources.
Project Partners	If applicable, actual project partners who were involved in the project.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for elementary and secondary education, and for cultural education centres. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .The information collected is described under the Treasury Board Personal Information Bank INA PPU 045  .

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First Nation Student Success Program Report

DCI Number / Fiscal Year: 1770265.FNITP (2009-2010)

Purpose: INAC requires that recipients of funding under the First Nation Student Success program provide an annual activity report on the objectives, targets, summary of activities and outcomes of the three components of the program.

Reporting Period: Annually

Due Date: June 30th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and save it or create a report that contains the items described in the Data Collection Instrument, including the DCI number and Fiscal Year and all other elements specified.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: None

Program Documentation: Education Program Information: and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Section 1: Identification Information
Recipient Name	The name of the First Nation or other organization that is submitting the evaluation.
Recipient Number	The number assigned by INAC for the First Nation or other organization that is submitting the evaluation. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Contact Given Name	The given name of the person to be contacted about any questions related to the program report
Contact Family Name	The family name of the person to be contacted about any questions related to the program report.
Title / Position	The title of the person to be contacted about any questions related to the program report
Address	The mailing address of the program contact.
Telephone	The telephone number of the program contact.
Fax	The fax number of the program contact.
Email	The email address of the program contact.
Type of Organization	Indication of the type of organization: Regional First Nation organization (Regional Management Organization, Tribal Council, or PTO with a dedicated Education Unit) First Nation Band Council as defined in the Indian Act, that has a band school on reserve, or Federal school
Section 2: School Success Plans	A description of the activities undertaken and deliverables completed in the past year as compared with the work plan you had submitted for developing and implementing a school success planning process.
Section 3: Student Learning Assessments	A description of the activities undertaken and deliverables completed in the past year as compared with the work plan you had submitted for developing and implementing student learning assessments (standardized tests).
Section 4: Performance Measurement	A description of the activities undertaken and deliverables completed in the past year as compared with the work plan you had submitted for developing and implementing performance measurement for the schools represented.
Section 5: Targets and Outcomes	Indication of the target and actual outcomes for each performance indicator noted in the table. If additional performance indicators are to be noted, use the lines described as "Other" to enter a description of the performance indicator along with the target and outcome values.
Section 6.1: Project Costs	A summary of the planned amounts and actual funds spent for the year from FNSSP funding by program component by type of expense.
Section 6.2: Other Sources of Funding	If applicable, a list of the other organizations that provided funding for the project, with the amount originally expected and the actual amount received.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge, and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who use the information in order to respond to your request and/or the program requirements. We may share the information you give us with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Personal Information Bank INA PPU 045  .

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Education Partnerships Program Report

DCI Number / Fiscal Year: 1770281.FNITP (2009-2010)

Purpose: Indian and Northern Affairs Canada (INAC) requires that organizations seeking funding under the Education Partnerships Program provide an annual report on the objectives, targets, summary of activities and outcomes. The reporting template can be used to report on one of the following activities:

1. Preliminary Consultations– To be used by regional First Nation organizations that are not currently a member of a formal education partnership to report on the results of an initial consultation period with member First Nations and prospective partners in order to get to the Memorandum of Understanding (MOU) drafting and negotiation stage.

2. Partnership Establishment – To be used by regional First Nation organizations that are not currently a member of a formal education partnership, to report on funded activities related to the negotiation and drafting of an MOU and a joint action plan with partners.

3. Partnership Advancement– To be used by regional First Nation organizations that are currently a member of an existing education partnership that has been formalized through a formal partnership agreement (e.g. MOU or Letter of Understanding), to report on activities funded through the Education Partnerships Program.

Reporting Period: Annually

Due Date: June 30th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Complete the form provided or create a report that contains the items described in the Data Collection Instrument, including the DCI number and Fiscal Year and all other elements specified.

How to submit completed report to INAC:

Fax or mail to your INAC Regional Office. Electronic versions can be emailed or submitted via the FNITP.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Program Documentation: Education Program Information: and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Section 1: Identification Information
Recipient Name	The name of the First Nation or other organization that is submitting the evaluation.
Recipient Number	The number assigned by INAC for the First Nation or other organization that is submitting the evaluation. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Contact Given Name	The given name of the person to be contacted about any questions related to the program report.
Contact Family Name	The family name of the person to be contacted about any questions related to the program report
Title / Position	The title of the person to be contacted about any questions related to the program report
Address	The mailing address of the contact
Telephone	The telephone number of the contact.
Fax	The fax number of the contact.
Email	The email address of the contact.
Complete Section 2, 3 or 4 depending on the phase of partnership development funded.
Section 2: Preliminary Consultation	This section is to be completed only by organizations having received funding for preliminary consultation. Questions may be answered in the space provided on the form or in a separate document if required. The section is to include a description of the activities undertaken and deliverables completed in the funding period as compared with the submitted work plan that the organization had for preliminary consultation. The information to be provided includes the following: Objectives for the Year 1. Briefly list and describe your objectives for the year. 2. What measures did you use to determine whether your objectives have been met? Activities Undertaken and Results Achieved 1. Provide a description of each activity undertaken for the funding period. 2. How did these activities meet your objectives? 3. Describe the outcomes. Evaluation 1. To what degree have the objectives for the year been met? 2. What did you learn and how will that affect your strategy for moving forward?
Section 3: Partnership Establishment	This section is to be completed only by organizations having received funding for Partnership Establishment. Questions may be answered in the space provided on the form or in a separate document if required. The section is to include a description of the activities undertaken and deliverables completed in the funding period as compared with the submitted work plan that the partnership had for the negotiation and drafting of a Memorandum of Understanding (MOU) and Joint Action Plan. The information to be provided includes the following: Objectives for the Year 1. Briefly list and describe your objectives for the year. 2. What measures did you use to determine whether your objectives have been met? Activities Undertaken and Results Achieved 1. Provide a description of each activity undertaken for the funding period. 2. How did these activities meet your objectives? 3. Describe the outcomes. 4. How did you consult and communicate with communities? 5. Describe the impact of activities on partnered relationships. 6. A copy of the MOU and joint action plan, established or in development. Evaluation 1. To what degree have the objectives for the year been met? 2. What did you learn and how will that affect your strategy for moving forward?
Section 4: Partnership Advancement	This section is to be completed only by organizations having received funding for partnership advancement. Questions may be answered in the space provided on the form or in a separate document if required. The section is to include a description of the activities undertaken and deliverables completed in the funding period as compared with the submitted work plan that the partnership had for drafting and implementing Joint Action Plans. The information to be provided includes the following: Objectives for the Year 1. Briefly list and describe your objectives for the year. 2. What measures and indicators did you use to determine whether your objectives have been met? 3. What were your targets and timelines? Activities Undertaken and Results Achieved 1. Provide a description of each joint partnership activity undertaken for the funding period. 2. Using established indicators, how did these activities meet your objectives? 3. Describe the outcomes. 4. Did you meet your targets? 5. How did you consult and communicate with communities? 6. Describe the impact of activities on partnered relationships. 7. A copy of the joint action plan, if one was developed during the funding period. Evaluation 1. To what degree have the objectives for the year been met? 2. What did you learn and how will that affect your strategy for moving forward?
Section 5: Project Costs - This section is to be completed by all organizations having received funding. Complete the table or provide the information in a separate document if required.
Project Costs	A summary of the estimated and actual project costs for the year by activity and budget item, including the amounts requested/received from Education Partnerships Program, the amounts requested/received from other sources and the total of all sources of funds requested/received.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge, and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who use the information in order to respond to your request and/or the program requirements. We may share the information you give us with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under (the Privacy Act ). The information collected is described under the Personal Information Bank INA PPU 045  .

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First Nations and Inuit Youth Employment Strategy Summer Work Experience Program - Report

DCI Number / Fiscal Year: 434352.FNITP (2009-2010)

Purpose: This report forms part of the reporting requirements for HRSDC and is necessary to support accountability, ongoing performance measurement and program review. Reporting Period: Annually, for the previous fiscal year ending March 31st

Due Date: September 15th

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #830377 – Department of Indian Affairs and Northern Development's Youth Employment Strategy Initiatives.

Field Definitions:

Field	Definition
Section 1: Identification
First Nation, Inuit Community or Organization Name	The official and legal name of a given First Nation or Inuit community or organization.
Recipient Number	The number assigned to the First Nation or Inuit community or organization by INAC, to a maximum of 5 digits and in the format 99999.
Contact Given Name	The given name of the person to be contacted about any questions related to the program report.
Contact Family Name	The family name of the person to be contacted about any questions related to the program report.
Title / Position	The title of the person to be contacted about any questions related to the program report.
Address	The mailing address of the program contact.
Telephone	The telephone number of the program contact.
Fax	The fax number of the program contact.
Email	The email address of the program contact.
Section 2: Results Achieved and Activities Undertaken
2.1 Outcomes Achieved
Outcomes Achieved	Check all that apply from the list provided.
Number of Participants	The total number of youth who had summer work experience placements, the total number of males, total number of females, and the number of youth who indicated they have a physical and/or learning disability. Source: Questions 1.7 and 1.9 on the Summer Work Experience Program – Youth Evaluations
Number in Secondary and Post- Secondary School	The total number of students who were registered as full-time students during the preceding academic year and who intend to return to school on a full-time basis in the academic year that follows the summer term. Secondary includes grades 9 to 12 (grades 7-11 in Quebec). Post-secondary includes attendance at an accredited post-secondary institution. The total of the two categories should equal the Total Number of Participants. Source: Question 1.10 on the Summer Work Experience Program – Youth Evaluations
Number of Participants by Age Range	The total number of students who fall within each age range: 15-19, 20-24, 25-29, and 30. The total of all age categories should equal the Total Number of Participants. Source: Question 1.8 on the Summer Work Experience Program – Youth Evaluations
2.2 Summer Work Experience Placements Undertaken
List of summer work experience placements undertaken	For each work experience, the job title, employer name, contact name and phone number of the contact person at the employer's office as well as the number of weeks of work provided. Attach a separate sheet if more space is needed. Source: Question 1.13, 1.14, and 1.15 on the Summer Work Experience Program – Youth Evaluations
Total number of weeks of work provided from all summer work experience placements	The total number of weeks worked by all participants (placements must provide a minimum of 80 hours of work).
Number who received a certificate as a result of their summer work experience	The total number of students who received a certificate as a result of their summer work experience placement. Source: Question 2.2 on the Summer Work Experience Program – Youth Evaluations
Number who did not complete their summer work experience	The total number of students who did not complete their summer work experience once started. Source: Question 1.16 on the Summer Work Experience Program - Youth Evaluations
Number who indicated the following reasons for not completing the summer work experience	For students who did not complete their work experience placement, indication of the number who gave each of the reasons listed for not completing their placement. The total of all categories should equal the total number of youth who did not complete their summer work experience as shown in question 1.16 of the Youth Evaluation form. Source: Question 1.17 on the Summer Work Experience Program - Youth Evaluations
Number of youth who indicated they developed the following employability skills as a result of their summer work experience	For each employability skill provided, indication of the number of students who responded on their evaluation form as having developed the skill during their summer work experience. Source: Question 2.1 on the Summer Work Experience Program - Youth Evaluations
Section 3: Participant Feedback Received Indication of the number of participants who responded in each category on the Youth Evaluation Forms for Summer Work Experience.
3.1 Indicate the number of youth who reported having the following goals prior to their summer work experience.	The number of youth who responded in each category. Source: Question 3.1 on the Summer Work Experience Program - Youth Evaluations.
3.2 How did the youth rate their summer work experience in terms of making them more employable?	The number of youth who responded in each category. Source: Question 3.2 on the Summer Work Experience Program - Youth Evaluations
3.3 How many youth feel more aware of the benefits of completing their education?	The number of youth who responded in each category. Source: Question 3.3 on the Summer Work Experience Program - Youth Evaluations
3.4 How many youth feel more aware of the different types of jobs that are available?	The number of youth who responded in each category. Source: Question 3.4 on the Summer Work Experience Program - Youth Evaluations
3.5 How many youth feel more aware of the type of work they would like to do?	The number of youth who responded in each category. Source: Question 3.5 on the Summer Work Experience Program - Youth Evaluations
3.6 Overall, how satisfied were youth with their summer work experiences?	The number of youth who responded in each category. Source: Question 3.6 on the Summer Work Experience Program - Youth Evaluations
Section 4: Success Stories and Best Practices
4.1 Describe the most positive aspects of the program.	A narrative description of the most positive aspects of the program Sources: Questions 4.1 on the Summer Work Experience Program - Youth Evaluation forms and other sources of information, such as feedback provided by employers and other organizations involved in the program.
4.2 Describe the biggest challenges and your suggestions for improving the program.	A narrative description of the biggest challenges and suggestions for improvement. Source: Questions 4.2 on the Summer Work Experience Program – Youth Evaluations and other sources of information, such as feedback provided by employers and other organizations involved in the program.
Section 5: Financial Information
5.1 Total amount spent	The total dollar amount spent on the activity from INAC and other funding sources.
5.2 Total revenue from INAC	The total dollar amount spent on the activity from INAC and other funding sources.
5.2 Total revenue from INAC	The total amount spent on the program that was received from INAC.
5.3 Revenue from other sources (if applicable)	The total dollar amount spent on the program that came from funding sources other than INAC. This amount should equal the difference between the total amount spent and the total revenue from INAC.
5.4 Total wages and benefits paid to youth in the private sector	The total wages and benefits paid to the private sector for students who participated in the Summer Work Experience program. The private sector is eligible to receive up to 50% of the applicable wages and benefits only.
5.5 Total wages and benefits paid to youth in the non-profit sector	The total wages and benefits paid to the non-profit sector for students who participated in the Summer Work Experience program. The non-profit sector is eligible to receive up to 100% of the applicable wages and benefits.
5.6 Total amount spent to support access for disabled youth	The total amount spent on the program to support access for youth participants with self-identified physical and/or learning disabilities (maximum $3,000 per youth participant).
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering Youth Employment Strategy programs and services. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We share the information you give us with the department of Human Resources and Social Development. The personal information will be kept for a period of 5 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .The information collected is described under the Personal Information Bank INA PPU 604 .

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First Nations and Inuit Youth Employment Strategy Mentored and ICT Work Placements - Youth Evaluation

DCI Number / Fiscal Year: 434342.FNITP (2009-2010)

Purpose: This report will gather information and feedback from the youth who participate in mentored and ICT work placements as part of the Skills Link program to assist with reporting required to Human Resources Development Canada and to provide the data needed by the First Nation / Community to report on the performance indicators that will demonstrate that program objectives are being met.

Reporting Period: For the previous fiscal year ending March 31st

Due Date: March 31st

Instructions: A Youth Evaluation must be completed by or for each youth participant, and each participant report is to be submitted to INAC along with the Skills Link Program Report:

Section 1 is to be completed by the youth at the beginning of the work placement.

Sections 2 through 6 are to be completed upon completion of the work placement or upon termination of the work placement if the youth does not complete the full program. If the youth is unavailable to complete these sections, they are to be completed by the FNIYES Skills Link Program Administrator.

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to the recipient administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed forms to INAC:

Fax, mail or email the form to your INAC Regional Office

How to check the status of the form:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: None

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #830377 – Department of Indian Affairs and Northern Development's Youth Employment Strategy Initiatives.

Field Definitions:

Field		Definition
1. Personal Profile – to be completed at the beginning of the work placement by the youth.
1.1	Given Name	The given name(s) of the youth participant.
1.2	Family Name	The family name of the youth participant.
1.3	First Nation / Community Name	The name of the First Nation or community that is administering the work placement program.
1.4	Permanent Address	The permanent address of the youth participant which may be used to contact the youth for evaluation and/or promotional purposes.
1.5	Telephone	The telephone number of the youth participant which may be used to contact the youth during the program as required and after the program for evaluation and/or promotional purposes.
1.6	Email (optional)	The email address of the youth participant which may be used to contact the youth during the program as required and after the program for evaluation and/or promotional purposes
1.7	Gender	The gender of the youth participant.
1.8	How old are you?	The current age of the youth participant.
1.9	Do you have a disability?	"Yes" if the youth participant self-identifies with a physical and/or learning disability. Otherwise, "No
1.10	What is the highest grade level of education you have completed?	The highest grade level of education completed by the youth participant at time of intake/selection.
1.11	What was your status at the start of the program?	Indication of whether the youth participant was under-employed, unemployed or a student at the start of the program.
1.12	Start Date of Employment	The start date for the work placement.
1.13	Name of Employer	The name of the employer for whom the youth participant will be working
1.14	Job Position Title	The title and/or short description of the job position the youth participant will hold.
	Signature and Date	The signature and date of the youth participant.
2. Length of Work Placement – to be completed by the youth if possible. If the youth is not available to complete the evaluation at the end of the work placement, the SKills Link Program Administrator is to complete Section 2 and sign the form.
2.1	Did you complete the program?	"Yes" if the youth participant worked until the anticipated end date of the work placement. "No" if the youth terminated the work placement before the anticipated end date.
2.2	If you did not complete the program, indicate why.	Indication of the reason why the youth participant did not complete the program.
2.3	Number of hours worked	The number of hours worked by the youth during the work placement.
2.4	End Date of Employment	The last day worked.
3. Status After Your Work Placement – to be completed by the youth participant at the end of the work placement.
3.1	What is your status now that the work placement is over?	Indication of the youth participant's status.
3.2	If returning to school, what level of study will you be pursuing?	Indication of the level of study the student will be pursuing if returning to school.
4. Skills and Knowledge Gained
4.1	What employability skills do you feel you developed during this work placement? Check all that apply.	Indication of the employability skills developed during the work placement.
4.2	Did you receive a certificate as a result of the work placement?	"Yes" if the student received a certificate as a result of the work placement, e.g. First Aid certificate, Waste Management Health and Safety certificate, etc. If yes, the name of the certificate is to be specified
5. Personal Reflection Participants are to indicate their response to the following questions related to their work experience.
5.1	Do you feel you are more employable as a result of your work placement?	The rating of the youth participant in answer to this question.
5.2	Are you more aware of the benefits of completing your education?	The rating of the youth participant in answer to this question.
5.3	Are you more aware of the different types of jobs that are available?	The rating of the youth participant in answer to this question.
5.4	Are you more aware of the type of work you would like to do?	The rating of the youth participant in answer to this question.
5.5	Are you more interested in taking science, math and/or technology courses?	The rating of the youth participant in answer to this question.
5.6	Overall, how satisfied are you with your work placement?	The rating of the youth participant in answer to this question.
6. Success Stories / Suggestions
6.1	What were the most positive aspects of your work placement?	A brief description by the youth about the most positive aspects of the work placement.
6.2	What could be done to improve your work placement and/or the program?	A brief description by the youth of suggestions for improving the work placement and/or the program
Approval Block
Given Name, Family Name, Signature, Date		The name and signature of the youth or program administrator who has completed sections 2-6 of the form, attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged.

Privacy Statement:

The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering Youth Employment Strategy programs and services. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We share the information you give us with the department of Human Resources and Social Development. The personal information will be kept for a period of 5 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .The information collected is described under the Personal Information Bank INA PPU 604 .

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First Nations and Inuit Youth Employment Strategy Skills Link Program - Report

DCI Number / Fiscal Year: 1898219.FNITP (2009-2010)

Purpose: This report is to support several purposes within the overall accountability and administration of the program as a whole. It forms part of the reporting requirements for HRSDC and is necessary to support accountability, ongoing performance measurement and program review.

Reporting Period:For the previous fiscal year ending March 31st

Due Date: March 31st, annually

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand or complete electronically and save.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Youth Evaluations for each mentored and ICT Work Placement participant are required. (Youth Evaluations for Co-operative Education participants are to be completed by all participants and kept on file but submission to INAC is not required.)

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #830377 – Department of Indian Affairs and Northern Development's Youth Employment Strategy Initiatives.

Field Definitions:

Field	Definition
First Nation, Inuit Community or Organization Name	The official and legal name of a given First Nation or Inuit community or organization
Recipient Number	The number assigned to the First Nation or Inuit community or organization by INAC, to a maximum of 5 digits and in the format 99999.
Contact Given Name	The given name of the person to be contacted about any questions related to the program report.
Contact Family Name	The family name of the person to be contacted about any questions related to the program report.
Address	The mailing address of the program contact.
Telephone	The telephone number of the program contact.
Fax	The fax number of the program contact.
Email (optional)	The email address of the program contact.
Web site (optional)	The web site of the recipient organization.
Section 2: Results Achieved and Activities Undertaken
2.1 Activities Undertaken	Check all that apply from the list provided.
2.2 Science and Technology and Career Promotion and Awareness Activities	For each type of activity undertaken: check the type of activity, indicate the number of events related to the activity, provide a description of the activity(ies), and indicate the number of participants (male, female, total and number of disabled participants) . At the end of the section, provide the total of the number of participants for all events (males, females, all participants and participants who were disabled).
2.3 Co-operative Education Placements
2.3.1 Co-operative Education Placements Undertaken	For each employer who provided co-operative education placements, indicate: the employer name the number of work placements provided the total number of hours of work provided for all placements provided
2.3.2 Personal Profile	Indicate the number of participants in co-operative education placements who fit the categories provided: Total number of participants Number of males Number of females Number of disabled Number in elementary school Number in secondary school Number who received a certificate Number who received high school credits Number who did not complete their placement Number who indicated the reasons provided for not completing their Co-operative Education placement Source: Questions 1.8, 1.11, 2.2, 2.3, 1.17, 1.18 on the Cooperative Education Placement Youth Evaluations
2.3.3 Skills and Knowledge Gained	Indicate the number of youth who indicated they developed the employability skills listed as a result of their Co-operative Education Placement. Source: Question 2.1 on the Co-operative Education Placement Youth Evaluations.
2.3.4 Personal Reflection	Indicate the number of youth who responded in each category – absolutely, somewhat and not at all – to the questions that were asked in section 3 of the Co-operative Education Placement Youth Evaluations.
2.4 Mentored and ICT Work Placements
2.4.1 Mentored and ICT Work Placements Undertaken	For each work placement, indicate: the job title the employer name the name of the contact at the employer's office the phone number of the contact person the number of hours of work provided Indicate as well, the total number of hours of work provided from all mentored and ICT work placements. Source: Questions 1.13, 1.14, and 2.3 on the Mentored and ICT Work Placements - Youth Evaluations
Number of communities who provided ICT placements	Regional Management Organizations are to indicate the number of communities that participated by providing ICT work placements in their community.
2.4.2 Personal Profile	Indicate the number of youth who responded in each category on their Youth Evaluations. Total number of youth who participated Number of males Number of females Number of disabled Number of youth by age range Status of youth at the start of their work placement Number of youth by highest level of education at the start of their work placement Source: Questions 1.7, 1.8, 1.9, 1.10, 1.11 on the Mentored and ICT Work Placements - Youth Evaluations
2.4.3 Length of Work Placement	Indicate the number of youth who responded in each category on their Youth Evaluations. Number who did not complete their work placement Number who indicated the reasons provided for not completing their work placement Source: Questions 2.1 and 2.2 on the Mentored and ICT Work Placements - Youth Evaluations
2.4.4 Status After the Work Placement	Indicate the number of youth who responded in each category on their Youth Evaluations. Status of youth after their work placement Level of study of those returning to school Source: Questions 3.1 and 3.2 on the Mentored and ICT Work Placements - Youth Evaluations
2.4.5 Skills and Knowledge Gained	Indicate the following: The number of youth who indicated they developed the employability skills listed as a result of their mentored or ICT work placement. The total number who received a certificate as a result of their work placement Provide a list of the certificates received and the number of youth who received each type of certificate. Source: Question 4.1 and 4.2 on the Mentored and ICT Work Placements - Youth Evaluations
2.4.6 Personal Reflection	Indicate the number of youth who responded in each category – absolutely, somewhat and not at all – to the questions that were asked in section 5 of the Mentored and ICT Work Placements - Youth Evaluations.
Section 3: Success Stories and Best Practices for the Skills Link Program Overall
3.1 Describe the most positive aspects of the program, including media coverage.	A narrative description of the most positive aspects of the program, including a description of any media coverage received for the program. Source: Question 6.1 on the Mentored and ICT Work Placements - Youth Evaluations and other sources of information, such as feedback provided by employers and other organizations involved in the program.
3.2 Describe the biggest challenges and your suggestions for improving the program.	A narrative description of the biggest challenges and suggestions for improvement. Source: Question 6.2 on the Mentored and ICT Work Placements - Youth Evaluations and other sources of information, such as feedback provided by employers and other organizations involved in the program.
3.3 Attach Youth Evaluations for each mentored and ICT work placement participant.	Youth Evaluations for each mentored and ICT work experience placement are to be completed by youth upon completion of their placement and submitted with this report. Youth evaluations for each co-operative education placement are to be completed by youth upon completion of their co-op education placement and kept on file in the band office but they do not need to be submitted to INAC.
Section 4: Project Costs
Amount Requested from INAC	Indicate the amount requested from INAC in the original proposal by project cost.
INAC Funds Spent	Indicate the actual amount spent by project cost.
Funds Spent from Other Sources	Indicate any funds spent from other sources by project cost.
Explanation	Provide any explanations required to describe the amounts spent, reasons for variances between amounts requested and spent, or to show any detailed breakdown required for a line item.
Total	Provide the total amount requested from INAC, the total amount of INAC funds spent and the total spent from other sources.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement: The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering Youth Employment Strategy programs and services. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We share the information you give us with the department of Human Resources and Social Development. The personal information will be kept for a period of 5 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Personal Information Bank INA PPU 604 .

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Indian Studies Support Program (ISSP) Annual Report

DCI Number / Fiscal Year: 434111.FNITP (2009-2010)

Purpose: The Indian Studies Support Program Annual Report provides a summary of the special programs administered during the past fiscal year to assist students in Native Studies. A narrative report must be submitted to illustrate the degree to which the special program(s) delivered met the objectives outlined in the proposal and to account for the funds provided.

Reporting Period: Previous fiscal year

Due Date: Annually, date set by INAC regional office

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand, or

Create a report that includes the prescribed elements identified on the form including the DCI Number, Recipient Name and Number and all other required elements described on the form.

How to submit completed report to INAC:

Fax, mail or email the report to your INAC Regional Office.

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for post-secondary education.

Field Definitions:

Field	Definition
Recipient Name	The name of the organization or group that has received funding under this authority.
Recipient Number	The number of the organization or group that has received funding under this authority, assigned by INAC. The recipient number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Project Name	The official project title as indicated on INAC authorized documents.
Project Contact Information	The given name, family name, title, telephone and fax numbers and email address of the person who may be contacted for further information about the report. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid postal code is in upper case in the format X9X9X9 and a valid email address may be in upper or lower case in the format a@a.a.
Narrative Report	A description of the project goals, work completed, results achieved, and other items specified in the funding agreement.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for post-secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 050  .

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Register of Post-Secondary Education Graduates / Summary Total of PSE Students, Including Graduates Funded

DCI Number / Fiscal Year: 434104.FNITP (2009-2010)

Purpose: To collect information on December 31st of each year, on all funded post-secondary students who graduated from their studies in the past year and on all post-secondary students who received funding over the previous fiscal year.

Reporting Period: For the previous fiscal year ending March 31st

Due Date: December 31st

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
1. Register of Post-Secondary Education Graduates	All students that graduated between April 1, 20___ and March 31, 20___.
Administering Organization Name	The name of the funding organization that is responsible for managing the allocation of funds for this student. Source: First Nation
Administering Organization Number	The number of the funding organization that is responsible for managing the allocation of funds for this student, to a maximum of 5 digits and in the format 99999. Source: First Nation
Indian Registry Number or check Inuit	The Indian Registration Number for the student or, if applicable, check box indicating Inuit. A valid IRS Number is comprised of 10 digits and in the format 9999999999. Because only registered Indian and eligible Inuit individuals are entitled to PSE funding, this data element will confirm their registration. Source: Student's status card
Family Name, Given Name and Initial	The student's full name consistent with information listed in the Indian Registry. Source: Student's status card or transcript
Date of Birth / Gender	The student's date of birth consistent with information listed in the Indian Registry. Source: Student's status card or transcript
Attendance	Indicate whether the student is enrolled on a full-time or part-time basis. Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Name and Number / Code of PSE Institution	The name and number of institution as per the list of Post- Secondary Institutions provided by your regional office (table 1 below). If the institution being applied for by the student is not on this list, please contact your regional office. Source: Institution File
Qualification Sought	Check off one number to indicate the type of degree, certificate or diploma sought by student (table 2 below). Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Major Area of Study	The code for the major area of study that the student is enrolled in (table 1 below). Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Current Academic Year / Level of Study	Check off one number to indicate the year of study in which the student is currently enrolled. The year of study in which the student is currently enrolled cannot be greater than the duration in years of the program. Source: Transcript
Academic Program Length in Years as per PSE I's Course Calendar of Program	Check off one number to indicate the duration of the program (in years) as determined by the institution, required to complete the program on a continuing full-time basis. This is not the time it takes for the student to complete the program. The duration of the program cannot exceed 5 years. Source: Transcript or institution
2. Summary of Total PSE Students, including Graduates	The number of students who received PSE funding during April 1, 20__ and March 31, 20__ from this Administrative Organization.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Table 1

Major Area of Study	Community Colleges and Trade Program Codes	University Program Codes
Agriculture & Biological Sciences		U51
Arts	C01
Canadian Studies (*Does not include Native Studies, below)		U52
Native Studies	C09	U61
Clerical	C02
General Arts & Sciences	C03	U53
Business & Commerce	C04	U54
Education	C05	U55
Engineering & Applied Sciences	C06	U56
Fine & Applied Arts	C07	U57
Health Professions		U58
Health Sciences & Related	C08
Law		U59
Mathematics & Physical Sciences		U60
Natural Sciences & Primary Industries	C10
Social Sciences (& Services)	C11	U62
Humanities (& Related)	C12	U63
Other	C99	U99

Table 2

Qualification/Code	Description
1 - Non-university	Non-university type certificate or diploma
2 - Undergraduate	Bachelor degree, First professional degree (e.g., MD, DMD, LLB, MDiv, etc., as well as BEd , requiring a prior bachelor's degree), Licence undergraduate, Undergraduate-level certificate or diploma (e.g., diploma in dental hygiene, diploma in physiotherapy, etc.)
3 - Graduate	Licence graduate, Master's degree and qualifying year (excludes MDiv), PhD and qualifying year, Earned doctorate, Graduate-level certificate or diploma
4 - Not seeking qualification	Special students, Auditors, Students taking courses for credit elsewhere, other

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for post-secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 050 .

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Register of Post-Secondary Education Students in Attendance on November 1

DCI Number / Fiscal Year: 434103.FNITP (2009-2010)

Purpose: To collect detailed information on all post-secondary students funded and attending a postsecondary institution on November 1st of each year.

Reporting Period: Annually based on a census date of November 1 for the current school year

Due Date: December 31st

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax or mail the report to your INAC Regional Office.

How to check the status of the report submitted:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: T.B. Minute #831939 – Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Administering Organization Name	Definition
Administering Organization Name	The name of the funding organization that is responsible for managing the allocation of funds for this student. Source: First Nation
Administering Organization Number	The number of the funding organization that is responsible for managing the allocation of funds for this student, to a maximum of 5 digits and in the format 99999. Source: First Nation
Indian Registry Number or check Inuit	The Indian Registration number for the student or if applicable, check box indicating Inuit. A valid IRS Number is comprised of 10 digits and in the format 9999999999. Source: Student's status card
Family Name, Given Name and Initial	The student's full name consistent with information listed in the Indian Registry. Source: Student's status card or transcript
Date of Birth/Gender	The student's date of birth consistent with information listed in the Indian Registry. Source: Student's status card or transcript
Attendance	Indicate whether the student is enrolled on a full-time or part-time basis. Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Name and Number/Code of PSE Institution	The name and number of institution as per the list of Post-Secondary Institutions provided by your regional office (table 1 below). If the institution being applied for by the student is not on this list, please contact your regional office. Source: Institution File
Qualification Sought	Check off number indicating the type of degree, certificate or diploma sought by student (table 2 below). Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Major Area of Study	The code for the major area of study that the student is enrolled in (table 1 below). Source: Transcript. For new students - letter of sponsorship and/or acceptance letter from PSE institution
Current Academic Year/Level of Study	Check off one number to indicate the year of study in which the student is currently enrolled. The year of study in which the student is currently enrolled cannot be greater than the duration in years of the program. Source: Transcript
Academic Program Length in Years as per PSE I's Course Calendar of Program	Check off one number to indicate the duration of the program (in years) as determined by the institution, required to complete the program on a continuing full-time basis. This is not the time it takes for the student to complete the program. The duration of the program cannot exceed 5 years. Source: Transcript or institution
University College Entry Program (UCEP)	Indicate whether student is enrolled in this program.
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge and the date on which the accuracy of the information was acknowledged, in the format of YYYYMMDD.

Table 1

Major Area of Study	Community Colleges and Trade Program Codes	University Program Codes
Agriculture & Biological Sciences		U51
Arts	C01
Canadian Studies (*Does not include Native Studies, below)		U52
Native Studies	C09	U61
Clerical	C02
General Arts & Sciences	C03	U53
Business & Commerce	C04	U54
Education	C05	U55
Engineering & Applied Sciences	C06	U56
Fine & Applied Arts	C07	U57
Health Professions		U58
Health Sciences & Related	C08
Law		U59
Mathematics & Physical Sciences		U60
Natural Sciences & Primary Industries Social	C10
Social Sciences (& Services)	C11	U62
Humanities (& Related)	C12	U63
Other	C99	U99

Table 2

Qualification/Code	Description
1 - Non-university	Non-university type certificate or diploma
2 - Undergraduate	Bachelor degree, First professional degree (e.g., MD, DMD, LLB, MDiv, etc., as well as BEd, requiring a prior bachelor's degree), Licence undergraduate, Undergraduate-level certificate or diploma (e.g., diploma in dental hygiene, diploma in physiotherapy, etc.)
3 - Graduate	Licence graduate, Master's degree and qualifying year (excludes MDiv), PhD and qualifying year, Earned doctorate, Graduate-level certificate or diploma
4 - Not seeking qualification	Special students, Auditors, Students taking courses for credit elsewhere, other

Privacy Statement:
The information you provide in this document is collected under the authority of T.B. Minute #831939 for the purpose of delivering programs and services for post-secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act . The information collected is described under the Treasury Board Personal Information Bank INA PPU 050  .

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First Nation Special Education Program (SEP) Annual Report for First Nation Regional Managing Organizations (FNRMOs)

DCI Number / Fiscal Year: 471989.FNITP (2009-2010)

Purpose: First Nations Regional Managing Organizations receiving funds under this program are required to provide a final report that describes the programs and services offered in support of Special Education, the amount spent in providing these services and a list of schools served.

Reporting Period: Most recent school year

Due Date: July 31st each year

Helpful Hints:

How to obtain forms:

You may take a copy of the form from the Recipient Reporting Guide CD provided to band administration; or

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select your province/territory and then type in the password which is the same as the province/territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP, please contact your regional office.

How to complete the form:

Fill in the form electronically and then save it and print it; or
Print the form and fill it in by hand.

How to submit completed reports to INAC:

Fax, mail or email the report to your INAC Regional Office

How to check the status of the reports:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP, please contact your regional office.

Contact your INAC Funding Services Officer for further information.

Required Supporting Documents: Refer to the program's specific terms and conditions for any additional documentation to be submitted.

Program Documentation: Education Program Information and/or on Recipient Reporting Guide CD.

Program Authority / Applicable Legislation: Authority for the delivery of programs for elementary and secondary education, post-secondary education and cultural education centres.

Field Definitions:

Field	Definition
Section 1: Identification Information
Regional Managing Organization Name	The official and legal name of the First Nation Regional Managing Organization.
Regional Managing Organization Number	INAC use only
Contact Given Name	The given name of the person to be contacted about any questions related to the program report.
Contact Family Name	The family name of the person to be contacted about any questions related to the program report.
Title / Position	The title of the person to be contacted about any questions related to the program report.
Address, Telephone, Fax, Email	The contact information for the First Nation Regional Managing Organization. A valid telephone or fax number includes the 3 digit area code in the format 9999999999. A valid postal code is in upper case in the format X9X9X9 and a valid email address may be in upper or lowercase in the format a@a.a.
Type of Services Delivered	An indication of whether your organization provides 100% Direct and Indirect Services or 25% Indirect Services only.
Schools Served Through the Regional Managing Organization	The number of First Nation schools, Provincial/Federal public schools and private schools served through the Regional Managing Organization.
Section 2: Services Provided Describe the services provided over the year in the following five areas in support of special education. Include successes and challenges, and a description of partnerships developed and economies of scale generated.
Information Services Provided	A description of the information services provided including such things as the number of schools who benefited from these services, the number and type of of newsletters, publications, email support networks, website documents and links, and conferences provided by your organization.
Professional Support Services	A description of the professional support services provided.
Assessment Services Provided	A description of the types of assessment services provided including the number of assessments conducted the number of schools that received services and the number of assessments for which follow-up support was provided by type of professional.
Professional Development	A description of the professional development programs and services provided during the year.
Administrative Support	A description of the administrative support services provided during the year.
Section 3: Financial Information
Amount Spent	The amount spent for each type of services offered and the total amount spent in support of special education.
Section 4: List of Schools Served
School Name	The official name of each school who received services related to Special Education.
Community	The name of the community where the school is located.
Type of School	The type of school: First Nation School Provincial / Federal Public School Private School
Approval Block
Given Name, Family Name, Title, Date	The name and title of the person attesting that the information provided is accurate to the best of the person's knowledge, and the date on which the accuracy of the information was acknowledged. Dates are in the format of YYYYMMDD.

Glossary:

Term	Definition
Certified Teachers	Teachers certified in the province in which they are employed.
Eligible Students	Students eligible for funding under the Special Education Program (SEP) are those whose special education needs cannot be met within the resources intended for the general student population and who are on the Nominal Roll or eligible to be on the Nominal Roll based on the First Nation Education Program Guidelines. Broadly speaking, special education needs of students fall within a continuum of mild to moderate, moderate to severe and severe to profound. Special education needs that are at the lower end of this continuum are expected to be addressed within the resources intended for the general student population. Only special education needs that are more costly to address (generally ranging from moderate to profound) are eligible for funding under the SEP. Students receiving programs and services under the Special Education Program (SEP)* are to be identified as High Cost Special Education Students on the Nominal Roll.
Formal Assessment	An assessment of a student's special education needs conducted by specialized professionals.
Informal Assessment	An assessment of a student's special education needs conducted by a teacher in the student's school. Contact the Special Education Program Guidelines, your Regional Managing Organization or your INAC Regional office for more information.
Para-professional Workers	Staff that work with high cost special education students.
Qualified Special Education Teachers	Certified teachers qualified to teach special education in the province in which they are employed

Privacy Statement:
The information you provide in this document is collected under the authority of Treasury Board's policy on Transfer Payments for the purpose of delivering programs and services for elementary and secondary education. Information on individuals is used by Indian and Northern Affairs Canada Education employees who need to know the information in order to respond to your request and/or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act  . The information collected is described under the Personal Information Bank INAPPU 045 .

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First Nations Schoolnet Operations Connectivity Table

DCI Number / Fiscal Year: 987795.FNITP (2009-2010)

Purpose: The Connectivity Table is used to capture and report on data needed for program performance indicators which will be used to measure progress towards meeting the expected results of the program and to ensure that future decision-making is based on factual information.

Reporting Period: Semi-annually

Due Date: October 31st, May 31st

Helpful Hints:

How to obtain the form:

You may download the form from Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select the National Capital Region and then type in the password which is the same as the province / territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff.

INAC will send you a file which contains data from your last submission which you can update as required with the changes from the quarter.

How to complete the form:

Update the report from the previous quarter then save it.

How to submit completed reports to INAC:

E-mail the report to:

Suzanne Lebeau
Manager, First Nations SchoolNet Program
Education Branch, INAC
15 Eddy Street
Ottawa, ON K1A 0H4
Phone: 819-934-9376 Fax: 819-997-0632
Email: lebeaus@ainc-inac.gc.ca

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff.

Contact INAC FNS Program staff for further information.

Required Supporting Documents: None.

Program Documentation: First Nations SchoolNet Program Terms and Conditions.

Program Authority / Applicable Legislation: Contributions to provide First Nations SchoolNet services to Indians living on Reserve and Inuit.

Field Definitions:

Field	Definition
RMO Region	The name of the region for which services are being provided.
Report Quarter	The quarter being covered by the particular report – e.g. 1st Quarter 2007 is check box April – June.
FNS School ID	The School ID in the National Connectivity Table will be shown. This field should not be updated.
INAC School Nominal Roll No.	The School Number as reflected in INAC's Nominal Roll system will be shown. This field should not be updated.
School Name	The School Name as reflected in INAC's Nominal Roll system will be shown. This field should not be updated. If a school to which services are being provided is not listed, add a row to the form and insert the information available. INAC will then assign an FNS School ID and a Nominal Roll ID if one exists. If the school is an Internet High School, the name of the Internet High School should be provided as well as the name of the host school to which it is related.
Address	The address where the school is located will be listed.
City	The city / town / community where the school is located will be listed.
Province	The province where the school is located will be listed.
Postal Code	The postal code of the school will be listed. A valid postal code is in upper case in the format X9X9X9
School Type	The type of school will be listed as one of the following: B – Band F – Federal I – Internet High School P – Private
Total No. of Students	The total number of students enrolled in the school for the previous school year will be listed. This number will come from the Nominal Roll unless the school is not listed in the Nominal Roll.
Contract Signed With School (Y / N)	A Yes or No choice as to whether the contract has been signed with the school for the provision of FNS services for the fiscal year.
FNS Participation (Y / N)	A Yes or No choice as to whether the school is participating in the FNS program. If no, explain in the Notes section of the form.
ICT Strategic Plan (Y / N)	A Yes or No choice. If the Regional Management Organization (RMO) is aware of the school being covered by an ICT Strategic Plan developed at the school, region or provincial level (not necessarily developed by the RMO ), "Yes" is to be indicated.
Video Conference Capability (Y / N)	A choice of Yes or No as to whether the school contains video-conferencing capability.
School Uses VC Equip. in Another School (Y / N)	If the school does not have its own video-conferencing capability, a choice of Yes or No as to whether a school is able to share the equipment of another school located nearby.
No. of Computers Purchased During the Year By FNS	The number of computers purchased year-to-date by the RMO for the school for the current fiscal year.
Total No. of Computers in School	The total number of computers reported by the school including any purchased for the school by the FNS program.
No. of Computers in School at Minimum Standard	The number of computers which meet the minimum standard for use with the internet and the application software for which it is required.
Connectivity Type – Local Access	The type of local access technology servicing the school. Choices available are: DSL Bi-directional Satellite Cable Modem C-Band Satellite Dial-up DirecWay EB1 Fibre Frame-Relay KA Band Satellite LAN Extension Service T1 Terrestrial Wireless
Connectivity Type – Transport	The type of transport technology servicing the school. Choices available are the same as for "Connectivity Type – Local Access" field.
Shared Group	Indication by a letter A, B, C, etc., the groupings of schools that share the same local access connection. For example, if three schools all share the same connection and 2 other schools share a different connection then under shared group, the three schools that share a single connection would have an "A" and the 2 schools that share a single connection would have a "B"
Connectivity Speed Down	Indication of the download connectivity speed from the outside world to the school recorded in KB/s, MB/s or GB/s
Connectivity Speed Up	Indication of the upload connectivity speed from the outside world to the school recorded in KB/s, MB/s or GB/s
Monthly Access Fee $	The total monthly amount of money the school pays for connectivity (regardless of whether it is paid by FNS program).
FNS Portion of Monthly Access Fee $	The monthly amount of money that the FNS program pays for connectivity to that school if different from the "Monthly Access Fee $" field. If this field is left blank, it is assumed that FNS pays the full monthly access fee.
Transition Connectivity Costs $	Any other one-time installation costs or any other costs related to the connectivity to the school (includes trunk costs, gateway, costs associated with transitioning from one service provider to another, etc.).
Telecom Supplier	The name of the company providing the local access internet connection.
Telco Contract Managed by RMO or School	A Yes or No choice as to whether the Telecommunications contract is managed by the RMO or directly by the school.
Future Connectivity Type	Any planned or future connectivity to be installed in the school. Choices available are the same as for the "Connectivity Type – Local Access" field.
Future Connectivity Monthly Costs $	The expected or projected monthly costs for the future connectivity.
Future Connectivity Installation Date	The date the new service is expected to be operational. Dates are in the format of YYYYMMDD.
Notes	Any additional notes desired.
Approval Block
Given Name, Family Name, Title, Date	The first and last name and position title of the person who acknowledged the accuracy of the information, and the date on which it was acknowledged. Dates are in the format of YYYYMMDD.

Privacy Statement:

The information you provide in this document is collected under the authority of T.B. Minute #833529 for the purpose of delivering First Nations SchoolNet Program products and services to K-12 learning environments on reserve by providing connectivity, video-conferencing equipment, computers, scanners, as well as training related to Information and Communications Technology (ICT). Information on individuals is used by Indian and Northern Affairs Canada's Education employees who need to know the information in order to respond to your request and / or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .

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First Nations Schoolnet Operations Activity Report

DCI Number / Fiscal Year: 989906.FNITP (2009-2010)

Purpose: The report provides a summary of the work that has been completed by the RMO to date and the results achieved.

Reporting Period: Annually

Due Date: October 31st

Helpful Hints:

How to obtain forms:

You may download the form from Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select the National Capital Region and then type in the password which is the same as the province / territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff.

How to complete the form:

You may fill in the form electronically and save it. If you require more or fewer rows than are available on the form follow these steps:

Open the form and click the "Customize Form" button that appears in the top left corner of the form.

Enter the number of rows you want to have on the form and click "OK".


The form will automatically display the number of rows you requested.
Proceed with completing the form electronically.

If you are going to fill in the form by hand you can select the number of rows that you need before printing the form. To do this:

Open the form and click the "Print Custom Form" button that appears in the top left corner of the form.

Enter the number of rows you want to have on the form and click "OK". The Print Dialogue box will appear.

Go to the "Print Range" section of the Print Dialogue box and select "All".

Go to the "Page Handling" section of the Print Dialogue box and check the option to "Choose Paper Source by PDF page size" so that the form will print on legal size paper. If left unchecked, the form will print on letter size paper and may be more difficult to complete.

Click "OK" to print the form.

How to submit completed reports to INAC:

Fax or e-mail the report to:

Suzanne Lebeau
Manager, First Nations SchoolNet Program
Education Branch, INAC
15 Eddy Street
Ottawa, ON K1A 0H4
Phone: 819-934-9376 Fax: 819-997-0632
Email: lebeaus@ainc-inac.gc.ca

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff.

Contact INAC FNS Program staff for further information.

Required Supporting Documents: Copies of promotional materials developed, media coverage received, and materials produced under this Agreement such as Success Stories and CD-ROMs.

Program Documentation: First Nations SchoolNet Program Terms and Conditions.

Program Authority / Applicable Legislation: Contributions to provide First Nations SchoolNet services to Indians living on Reserve and Inuit.

Field Definitions:

Field	Definition
Section A - Identification
Recipient Name	The name of the Regional Management Organization (RMO).
Recipient Number	The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999.
Contact Information	The first and last name, title, address, telephone, fax and email address of the person to contact for further information about the contents of the proposal. A valid postal code is in upper case in the format X9X9X9. A valid telephone number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid fax number includes the 3 digit area code in the format 9999999999. A valid email address may be in upper / lowercase in the format a@a.a
Section B – Performance Results
1. Help Desk Activities and Services
1.1 Overview of Help Desk Activities and Services	An overview of the help desk activities and services provided for the year.
1.2 Help Desk Activities	For each type of call, the number of tickets logged for requests for help during each quarter.
2. Videoconferencing Activities and Services
2.1 Videoconferencing Activities Summary	A summary of the type of videoconferencing activities conducted by the organization to date (e.g. purchases or upgrades to videoconferencing equipment in the schools, providing training on the use of equipment, etc.)
2.2 Videoconferencing Sessions Managed During the Year	A list of the videoconferencing sessions that were managed to date including a description of the type of session, the number of times per quarter it was held, the length per session and the number of sites that participated on average per session.
3. E-Learning and Information Communication Technologies (ICT)
3.1 E-Learning Credit Courses and ICT Products	A list of E-learning credit courses and ICT products developed or used during the quarter along with a description of the course / product, the year in which it was developed and the number of schools that used the course or product during the quarter. An ICT product may be tool, course, software, equipment, etc.
3.2 E-Learning / ICT Training and Awareness Sessions	A list of the ICT training and awareness sessions given to date including the name of the session, the audience, the delivery method (whether given on-site, by videoconference, by webcast or other), the number of times delivered, the length of the session in hours and the total number of participants that attended the session.
3.3 Other Innovative Ways Technology Was Used and Other Activities	A description of other innovative ways technology was used for educational purposes during the quarter and any other activities undertaken such as research studies conducted.
3.4 E-Learning / ICT Equipment Purchased	A description of any E-Learning and / or ICT Equipment that was purchased during the quarter.
4. First Nations SchoolNet Promotional Activities and Media Coverage
4.1 Promotional Events Undertaken Year-to-Date	A list of the promotional events given to date including the name of the event, a brief description of the purpose, the location, audience and number of attendees.
4.2 Promotional Material Developed Year-to-Date	A list of the promotional materials developed to date including the name of the product, a brief description of the purpose, the audience targeted and the number of copies produced.
4.3 Media Coverage Received	A list of media coverage received during the quarter including the media used (TV, Newspaper, etc), a description of the event / article and the date on which it occurred.
5. Appendices
Appendices	Copies provided of any relevant supplementary information, such as the items listed, and specify any others that are included with the report.
Approval Block
Given Name, Family Name, Title, Date	The first and last name and position title of the person who acknowledged the accuracy of the information, and the date on which it was acknowledged. Dates are in the format of YYYYMMDD

Privacy Statement:

The information you provide in this document is collected under the authority of T.B. Minute #833529 for the purpose of delivering First Nations SchoolNet Program products and services to K-12 learning environments on reserve by providing connectivity, video-conferencing equipment, computers, scanners, as well as training related to Information and Communications Technology (ICT). Information on individuals is used by Indian and Northern Affairs Canada's Education employees who need to know the information in order to respond to your request and / or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .

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First Nations Schoolnet Operations Final Activity Report

DCI Number / Fiscal Year: 989911.FNITP (2009-2010)

Purpose: The report provides a summary of the work that has been completed by the Regional Management Organization (RMO) and the results achieved during the last year, it provides program performance indicators which will be used to measure progress towards meeting the expected results of the program and is used to gather information needed to justify continuation of funding.

Reporting Period: Annually

Due Date: May 31st

Helpful Hints:

How to obtain forms:

You may download the form from the Recipient Reporting Guide website. To log in to the on-line Guide, click on this link or copy the link into your computer's internet browser. When the home page is displayed, select the National Capital Region and then type in the password which is the same as the province / territory selected.

Users of the First Nations and Inuit Transfer Payment System (FNITP) may download the form from the reporting menu in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff.

How to complete the form:

Fill in the form electronically and then save it.

How to submit completed reports to INAC:

Fax or e-mail the report to:
Suzanne Lebeau
Manager, First Nations SchoolNet Program
Education Branch, INAC
15 Eddy Street
Ottawa, ON K1A 0H4
Phone: 819-953-9376 Fax: 819-997-0632
Email: lebeaus@ainc-inac.gc.ca

How to check the status of the report:

FNITP users may check the status of the submission and acceptance in the FNITP system. For further information on how to access FNITP contact INAC FNS Program staff. Contact INAC FNS Program staff for further information.

Required Supporting Documents: Copies of promotional materials developed, media coverage received, materials produced under this Agreement such as Success Stories and CD-ROMs and an organizational chart.

Program Documentation: First Nations SchoolNet Program Terms and Conditions

Program Authority / Applicable Legislation: Contributions to provide First Nations SchoolNet services to Indians living on Reserve and Inuit.

Field Definitions:

Field	Definition
Section A - Identification
Recipient Name	The name of the Regional Management Organization (RMO).
Recipient Number	The Recipient Number is the number of an organization or group specified in a Funding Agreement to a maximum of 10 digits and in the format of 9999999999
Contact Information	The first and last name, title, address, telephone, fax and email address of the person to contact for further information about the contents of the proposal. A valid postal code is in upper case in the format X9X9X9. A valid telephone number includes the 3 digit area code in the format 9999999999. If there is an extension, it has a maximum of 5 digits and is in the format 99999. A valid fax number includes the 3 digit area code in the format 9999999999. A valid email address may be in upper / lowercase in the format a@a.a.
Section B - Objectives	A summary of the key objectives set by the RMO for the year
Section C – Performance Results
1. Help Desk Activities and Services
1.1 Overview of Help Desk Activities and Services	An overview of the help desk activities and services provided for the year.
1.2 Help Desk Activities	For each type of call, the number of tickets logged for requests for help during each quarter.
2. Videoconferencing Activities and Services
2.1 Videoconferencing Activities Summary	A summary of the type of videoconferencing activities conducted by the organization during the year (e.g. purchases or upgrades to videoconferencing equipment in the schools, providing training on the use of equipment, etc.)
2.2 Financial Arrangements in Place With Users	An explanation of the financial arrangements in place with users of videoconferencing aside from First Nations schools (for e.g. user fees).
2.3 List of Potential Users	A list of other potential users of videoconferencing in your region.
2.4 Videoconferencing Sessions Managed During the Year	A list of the videoconferencing sessions that were managed during the year including a description of the type of session, the number of times per quarter it was held, the length per session and the number of sites that participated on average per session
3. E-Learning and Information Communication Technologies (ICT)
3.1 E-Learning Credit Courses and ICT Products	A list of E-learning credit courses and ICT products developed or used during the year along with a description of the course / product, the year in which it was developed and the number of schools that used the course or product during the year. An ICT product may be tool, course, software, equipment, etc.
3.2 E-Learning / ICT Training and Awareness Sessions	A list of the ICT training and awareness sessions given during the year including the name of the session, the audience, the delivery method (whether given on-site, by videoconference, by webcast or other), the number of times delivered, the length of the session in hours and the total number of participants that attended the session
3.3 Other Innovative Ways Technology Was Used and Other Activities	A description of other innovative ways technology was used for educational purposes during the year and any other activities undertaken such as research studies conducted.
3.4 E-Learning / ICT Equipment Purchased	A description of any E-Learning and / or ICT Equipment that was purchased during the year.
4. First Nations SchoolNet Promotional Activities and Media Coverage
4.1 Promotional Events Undertaken Year-to-Date	A list of the promotional events given during the year including the name of the event, a brief description of the purpose, the location, audience and number of attendees.
4.2 Promotional Material Developed Year-to-Date	A list of the promotional materials developed during the year including the name of the product, a brief description of the purpose, the audience targeted and the number of copies produced.
4.3 Media Coverage Received	A list of media coverage received during the year including the media used (TV, Newspaper, etc), a description of the event / article and the date on which it occurred.
5. Other Results
5.1 Technical Champions	Indication of the following: a) The number of youth identified as Technical Champions in their communities b) The number of communities with Technical Champions
5.2 Other Results	In addition to the performance indicators provided in the other sections of the report, a further explanation of how the activities undertaken during the year served to meet the objectives.
5.3 Changes Made	An explanation of any changes made to the planned activities during the fiscal year due to unexpected circumstances.
6. Organizational Structure
6.1 List of Board Members	A list of the RMO's board members.
7. Strategic Considerations
7.1 Opportunities and Emerging Themes	A description of the opportunities and emerging themes for innovation and connectivity for First Nations schools and communities in the region. Include suggestions for how to move these forward.
7.2 Challenges	A description of the challenges being faced in First Nations schools and communities in the region related to connectivity gaps and other issues. Provide suggestions as to how these can be remedied.
7.3 Opportunities for a Community-Level Holistic Approach	A description of the opportunities for taking a community-level holistic approach to connectivity that could lead to more sustainable connectivity for all.
7.4 Partnerships	Identification and description of any partnerships with federal, provincial, or regional governments, or private sector organizations which are in place or are being developed.
7.5 Synergies With Other RMOs	A description of the ways in which the recipient is partnering with the other Regional Management Organizations to create synergies for the program.
8. Regional Management Organization Feedback
8.1 Success Stories	A description of key success stories that demonstrate the value of the FNS Program.
8.2 Best Practices	A description of best practices.
8.3 Lessons Learned	A description of any key lessons learned during the year.
8.4 Suggestions for Improvements to the Program	Provision of any additional suggestions for improvements in the program.
9. Appendices
Appendices	Copies of any relevant supplementary information being provided, such as the items listed, and specify any others that are included with the report.
Approval Block
Given Name, Family Name, Title, Date	The first and last name and position title of the person who acknowledged the accuracy of the information, and the date on which it was acknowledged. Dates are in the format of YYYYMMDD

Privacy Statement:

The information you provide in this document is collected under the authority of T.B. Minute #833529 for the purpose of delivering First Nations SchoolNet Program products and services to K-12 learning environments on reserve by providing connectivity, video-conferencing equipment, computers, scanners, as well as training related to Information and Communications Technology (ICT). Information on individuals is used by Indian and Northern Affairs Canada's Education employees who need to know the information in order to respond to your request and / or the program requirements. We do not share the personal information with other government departments. The personal information will be kept for a period of 30 years and will then be transferred to Library and Archives Canada. Individuals have the right to the protection of and access to their personal information under the Privacy Act .