Large Energy Projects Funding Templates

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Template for

Request for Contribution to Energy Efficiency and Renewable Energy Project

Project Name:	(Name that is Commonly Agreed to)
Primary Proponent:	(Organization/Community Submitting the Request)
Community:	(Name of Community)
Region:	(Province/Territory of Canada)
Project Focus:	(Type of Energy Efficiency and/or Renewable Energy Focus)
Key Contact:	(Name of the Person/s)
Title/Affiliation:	(Title/Organization of the Key Contact)
Contact Coordinates:	(Address, Phone, Fax, Email of Key Contact)
Community Head:	(Name & Coordinates of Head Elected Community Leader)
References:
(Local/Regional References, with Coordinates, Who are Familiar with the Project and Can Provide Background: Community Leaders/Elders, Local Utility, Community Partners, INAC Regional Office Contact)
Project Description:
Concise Summary of the Project Basis for the Energy Efficiency/Renewable Energy Opportunity Name/Affiliation of Partners/Proponents Sustainable Development Benefits/Outcomes (environment, social, economic) Project Impact on GHG and CAC Reductions Estimated Length: 1 Page
Project Partnership:
Description of Primary Project Partner/Proponent Aboriginal or Northern Community/Communities Involved Nature of Partnership (alliance, joint venture, new company, etc.) Estimated Length: ½ Page
Explanation of Current Energy Generation & Consumption Patterns:
Profile of Energy System, Inputs/Outputs Quantitative (Actual or Estimated) Energy Baseline Estimated Length: ½ Page
Planned Energy Efficiency/Renewable Energy Approach:
Identification of Specific Generation/Consumption Opportunity to be Targeted Explanation of How Energy Will be Generated/Consumed More Efficiently Reference to Where The Approach Has Been Used Successfully Before (with contacts) Estimated Length: ½ Page
Summary of Energy Efficiency & Renewable Technologies to be Used
Explanation of Specific Technologies/Process/Practices to be Applied Explanation of How the Intervention Will Make Energy Generation/Consumption More Efficient Estimated Length: ½ Page
Estimate of Greenhouse Gas Reductions Achieved Directly Through the Project:
Energy & GHG Emission Assumptions Basic GHG Emissions Baseline (Using On-Line Tools: ie. RETScreen) Risks that May Jeopardize the GHG Reductions Being Achieved Estimated Length: 1 Page
Project Budget
Overall Budget for Proposed Project Budget Breakdown Identification of Use of Potential INAC Clean Energy Initiative, Large Energy Projects Contribution Assumptions of Budget Estimates Budget Rationale Use the Budget Tables 1 and 2 found in appendix a). Estimated Length: 1 Page
Documentation of Other Project Benefits:
Explanation of Other Benefits (Social, Economic, Community) Risks that May Jeopardize Realization of these Benefits Estimated Length: ½ Page
Submitter Comments:
Comment, Information, and Input from the Submitter Estimated Length: <1 Page

*Note: All submissions will be kept confidential

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Appendix A 

Budget Table 1

Detailed Budget Information for INAC's Clean Energy Initiative Project Funding

Class of Expenditures* (fill in classes as applicable)	Previous Year 2006-2007 (if applicable)	Current Year 2007-2008
1. Salaries and Wages
2. Equipment and Facilities
3. Travel
4. Professional Fees (i.e. contracts)
5. Operating Costs (i.e. supplies, publications, phone, fax, mail, administration fee)
6. Other Costs (must specify)
TOTAL COSTS

NOTE: One form must be completed for each proposal submitted.

* See the attachment “Description of Each Class of Expenditure” for more detailed information.

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 Budget Table 2

Detailed Budget Project Information

Class of Expenditures* (fill in classes as applicable)	Previous Year 2006-2007 (if applicable)	Current Year 2007-2008
1. Recipient Support (including in-kind)
a) Salaries
b) Equipment and Facilities
c) Operating Funds (in-house resources)
2. Other Project Funding Sources (Specify as much detail as possible)
a) Financing
b) Investors/Partners
c) Other
Total Estimated Costs for Recipient Support And Other Project Funding Sources (#1 and #2 above)
Total INAC Clean Energy Initiative Funding Requested (from Table 1)
GRAND TOTAL PROJECT COSTS

NOTE: One form must be completed for each proposal submitted.

* See the attachment "Description of Each Class of Expenditure" for more detailed information.

Description of Each Class of Expenditure

Proposals submitted to INAC's Clean Energy Initiative funding should include the following level of budget detail and indicate multi-year funding as applicable:

TABLE 1

1. Salaries and Wages
   • This category should not include the salaries of full-time continuous or term federal employees participating in the proposed project. These salaries are A-base and are covered by the particular department whether the personnel are participating in an INAC Clean Energy Initiative project or in other work. Such salaries should be reported as Associated Support (Table 2).
     
     
   • Legitimate entries under this category are the wages of people hired specifically for the project (i.e. non-federal employees including students and native and/or local employment).  Caution should also be exercised that double counting of contracted employees does not occur.
     
     
2. Equipment and Facilities
   • Equipment costs (purchase, lease, maintenance):  specify the type of equipment and the extent to which it will be applied to INAC Clean Energy Initiative projects.
     
     
   • Only equipment that is specifically purchased, leased, or developed for the particular project should be reported in this category.
     
     
   • The maintenance cost of equipment already owned by the federal government and used as part of the project should be reported as Associated Support (Table 2).
     
     
3. Travel
   • Includes all travel, accommodation and meals
     
     
4. Professional Fees
   • Contracts:  please indicate the total estimated value of each contract to be let under the project, the contractor name (if known), and purpose.
     
     
5. Operating Costs
   • Includes miscellaneous operating costs (office supplies and operating expenses, phone, printing, computer time, fax, postage)
   • Supplies
   • Publication costs (specify name and anticipated date of issue)
   • Administration fees of no greater than 15% (if applicable)
   • If an “administrative fee” is levied on money coming into a department for the purpose of cost recovery for light, heat, office and laboratory supplies, communications, and administrative support, then these costs should be reported in this category.  Otherwise, such costs are considered Associated Support and should be reported in Table 2.
     
     
6. Other Costs
   • If any budget items do not clearly fit in any of the above classes of expenditure, please identify them here.

 

TABLE 2

Recipient Support

• Indicate associated contributions by the recipient (staff salaries, services, facilities and operating funds)

Other Project Funding Sources 

• Indicate the estimated value, status and source of other known or potential contributions to the project - e.g. investors, partners, financing, other government departments, in-kind etc.