Human Resources Management System (HRMS)

Executive Summary

Indian and Northern Affairs Canada (INAC) has responsibility for meeting the Federal Government's constitutional, treaty, political, and legal responsibilities to First Nations, Inuit and Northerners. To fulfill this mandate, the Department must work collaboratively with First Nations, Inuit and Northerners, as well as with other federal departments and agencies, provinces and territories.

Indian and Northern Affairs Canada has utilized the PeopleSoft Human Resources Management System (HRMS) product since 1995. The GoC has created a PeopleSoft cluster group which is tasked with customizing the PeopleSoft Human Resources Management System on an ongoing basis for the GoC environment (i.e. the PeopleSoft GoC edition), and which serves as the contact point for Departments for PeopleSoft-related issues. Indian and Northern Affairs Canada is one of 20 Departments utilizing the GoC edition of the PeopleSoft Human Resources Management System. The GoC PeopleSoft cluster group decided to leverage the maximum amount of the commercial edition of the PeopleSoft Human Resources Management System into the GoC edition. As such, customizations of the product are limited to the extent possible. The following modules are currently in use at Indian and Northern Affairs Canada:

• Position Management
• Recruit Workforce
• Administer Workforce
• Administer Training
• Manage Labour Relations
• Compensate Employees
• Leave Self-Service

This report examines the privacy-related impact of the Government of Canada Human Resources Management System in use at Indian and Northern Affairs, and proposes appropriate mitigation strategies for the identified privacy risks.

In conducting interviews and reviewing the documentation provided for the purposes of this Privacy Impact Assessment, it became apparent that INAC Human Resources Management system officials wish to incorporate privacy as a core element of the system's design.