Rental of Facilities for Federal and Band Operated Schools
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This directive states the department's policy regarding rental of facilities for educational
It identifies the objectives of the policy, the purposes for which facilities may be rented, and the
circumstances under which funding may be made available for the rental of such facilities.
Policy Objectives 3.1 The department's objective is to improve the educational opportunities
of Indian students currently attending on-reserve schools, by renting, if required, facilities for the
classroom instruction; and
instructional activities which require special purpose areas.
4. Program Objectives
4.1 The objective of the program for the rental of facilities for educational purposes is to provide
proper authorities with suitable facilities to meet classroom accommodation and special purpose
area requirements in situations where:
existing facilities are destroyed, unsafe or hazardous to health;
existing facilities are insufficient in number or type and the required facilities are
critical to the education of the recognized student population; and
funding for the construction of required facilities is not immediately available through
the department's capital programs.
Authorities and References
Section 4(3) and 114 to 122 of the Indian Act as amended.
Treasury Board's approval for extension of education services to certain categories of non-
Indians. Treasury Board Decision 547716, dated March 1960; Treasury Board Decision
547716-1, dated September 1961; and Treasury Board Minute 712957, dated May 1972.
Government Contract Regulations, Chapter 310, Appendix F, Part IV, Leases; Sections 25 to
27 and relevant part of Treasury Board Circular No. 1989-11, Consolidated Contracting
Treasury Board Decision dated July 26, 1989, for Flexible Transfer Payments.
Applicable sections of the National Building and Labour Codes and the requirements of the
applicable sections of the Engineering and Architecture Manual, 10-7, which provide guidance
and instruction and establish requirements, policies, standards and procedures to be followed
in the execution of the projects.
School Space Accommodation Standards Application Guidelines, dated July 1988 and
included in 10-7.
This directive is issued under the authority of the Deputy Minister.
Classroom: - A room which is used as the centre of educational activity for approximately 25
students. It is of a size and design approximating the department's recommended design standards.
Facility: - A building or a portion of a building and its associated infrastructure which is of a
size and design that approximates the department's design standards.
Facility Rental: - Refers to a leasing arrangement, rental agreement, contribution arrangement
or other transfer payment arrangements intended to secure the use of a facility.
Rental costs may include costs related to the licensing, transporting, set up, operation,
maintenance and insurance of the facility.
Recognized Student Population: -The student population recognized by the department and
currently in the instructional grades which the facilities are designed to accommodate.
Special Purpose Area: - A school facility required to permit the instruction of children in
specialized curricular programs and identified in the school space accommodation standards as the
following: multi-purpose room, library/resource centre, auditorium/gymnasium, science, home
economics, industrial arts, and commerce/computing classrooms. The number, type, and size of
special purpose areas vary with the type of school and projected school enrolment.
Student: - A person for whom the department is authorized to contribute towards the cost of
Where rental is the most practical or cost-effective means of providing the facilities, classroom
and special purpose area facilities may be rented, for provision of instruction to
students currently attending band operated and federal schools, in one or more of the following
facilities have been burnt out or destroyed by fire, by flood or other natural disaster, or
are recognized by the department to be unsafe or hazardous to the health of students;
classrooms are insufficient according to the school space accommodation standards
for the student population;
special purpose areas are insufficient according to the school space accommodation
standards for the recognized student population and rental of such facilities is:
available within reasonable proximity; and
of a design and size that approximate the department's recommended
N.B. It should be noted that the rental of special purpose area facilities is approved at the
discretion of the Regional Director General.
The policy supports the department's objective that all Indian and Inuit students have access
to a quality and range of elementary and secondary education services that is relevant to the
social, economic, and cultural needs and conditions of the individuals, bands and communities
being served. The policy also supports the department's objective of assisting bands, communities,
and individuals to establish and maintain a suitable level and quality of community and capital
This directive applies to departmental staff involved in facility rental for educational purposes.
The Band Support and Capital Management Branch, at headquarters, is responsible for the
implementation of this policy and for recommending to the Assistant Deputy Minister, Indian
Services, the management regime and resource allocation for implementation of this policy.
The Regional Director of Capital and Band Support, in collaboration with the Regional
Director of Education, Finance and Technical Services programs, is responsible for
recommending rental of facilities.
The Regional Director General is responsible for the approval of agreements for rental of
facilities for educational purposes.
Matters related to interpretation and application of this policy directive are to be referred to
the Director, Capital Management Branch, Department of Indian Affairs and Northern
Development, Ottawa, Ontario K1A 0H4.
All requests for additional copies of this directive shall be addressed to the Directives
Management and Translation Coordination Unit, Support Services Directorate at headquarters.