Level of Service Standards and Management of Teacherages on Reserve
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Indian and Inuit Affairs
Program Directives 20-1
Capital Facilities and Community Services
Level of Service Standards and Management of Teacherages on Reserve
1.1 This bulletin states departmental policy regarding:
the level of service standards for provision of funding for teacherages on-reserve;
conditions of departmental funding for the management of band-operated
teacherages, including their operation and maintenance.
2.1 This bulletin is to be referred to by regional and headquarters staff involved in the
identification, planning, development and implementation of teacherages as well as
those involved in the funding, program management and decision-making process of
the capital program.
2.2 These standards apply to all Program capital expenditures towards teacherages.
3.1 Sections 4(3) and 114 to 123 of the Indian Act, as amended.
3.2 Relevant Treasury Board authorities consolidated in December 1989 dealing with
the construction and management of Crown-owned living accommodations for
3.3 The requirements of the National Building Codes, of local residential standards, bylaws
or/and other recognized codes.
3.4 Treasury Board Administrative Policy Manual chapter 125 on Living
Accommodation (1981) and Personnel Management Manual, chapter 128 on
Living Accommodation Charge (1988).
3.5 The relevant sections of DRM 10-7 Engineering and Architecture Manual, and any
revision thereof, may be used as it provides guidance and instructions and establishes
requirements, policies, guidelines and procedures to be followed in the execution of
technical and contracting activities.
3.6 The Capital and Housing Directorate Operational and Funding Handbook for the
Community Infrastructure and Education Facilities, Operations and Maintenance
Program which determines the methodology used to fund teacherages O&M.
3.7 Indian and Inuit Affairs Program The Band Classification Manual, as amended,
groups bands by geographic zones.
4.0 Issuing Authority
This bulletin is issued under the authority of the Assistant Deputy Minister of
5.1 Band: as defined in the Indian Act and may include an incorporated Indian
5.2 Family: includes the spouse, or common law relation if residing with the
teacher, plus all persons for whom the teacher vouches as dependant within the
definition of the Income Tax Act and living with him/her on a permanent basis.
5.3 Geographic zones: as described in the Manual, mentioned in paragraph 3.7,
Zone 2: A zone in which the band is located at a distance between 50 and 350km
from a service centre to which the band has year-round road access.
Zone 3: A zone in which the band is located at a distance more than 350km from a
service centre to which the band has year-round road access;
Zone 4: A zone where the band has no year-round road access to the nearest
service centre and as a result, experiences a higher cost of transportation.
5.4 Gross Area: includes all space (measured in m2) which is reasonably finished but
does not include basement.
5.5 High cost special education: this service makes provisions for educational services
including transportation and accomodation, appropriate educational programs for
eligible students who have been formally designated in a high cost special education
category according to standards and procedures in use in the province of residence.
5.6 Maximum Unit Price/"Real Cost": cost guidelines used by Canada Mortgage
and Housing Corporation (CMHC) for construction of housing.
5.7 Nominal Roll: Education Program annual register of students participating in
elementary/secondary studies in the reserve school.
5.8 Rental Revenues: refers to the average amount the band or its designate is
assumed to be collecting for rental of teacherages, which amount is deducted
from the band's O&M funding.
5.9 Road Access: refers to year-round paved or gravelled roads linking the
Indian community with the nearest service centre. Under this definition, daily ferry
service, rail or other means over a short distance which do not substantially affect
total cost of transportation are included.
5.10 Service Centre: is a community where suppliers, material and equipment as
well as skilled and semi-skilled labour are available and where at least one financial
institution and minimum provincial and federal services are available.
5.11 Suitable living accommodation: is as defined by the Canada Mortgage and
Housing Corporation (CMHC) Residential Standards, available at CMHC offices and
the Government of Canada, Living Accommodation Manual, available from Public Works Canada, Property Administration Branch.
5.12 Teacher: is a person who holds or is considered to hold a teaching certificate or
licence and is employed in a full-time position at the reserve school. Included are
administrative principals and vice-principals or equivalents.
5.13 Teacherage: Living accommodation for a teacher.
6.0 Policy Statements
6.1 Subject to community needs and the setting aside of land for educational
purposes by Band Council Resolution, capital funds may be made available for the
construction of teacherages under the following condition:
the school is located in geographic zone 2, 3 or 4 where suitable living
accommodation units are not available on a purchase or lease basis within a
reasonable distance from the school.
7.1 Subject to paragraph 6.1 (a), a teacher and his/her family are eligible for
7.2 The total area of teacherages to be funded is determined by the number of
teachers based on:
a 1:17 teacher/student ratio; and
DIAND's nominal roll for instructional units.
7.3 The following chart determines only the maximum gross area of teacherage
accommodation that can be built for eligible teachers. An additional accommodation of
100 metres square can be added for a fulltime high cost special education teacher,
where this is warranted.
Number of teachers
Maximum gross area
7.4 Where there are more than nine (9) teachers in the school, the level shall be 660
m2 plus the area required for the added number of teachers over nine (9). For example,
a school with 238 full time students with 14 teachers would be entitled to 660 m2 (for 9
teachers), plus 430 m2 (for the extra 5). The total maximum eligible area would be of
7.5 The gross area (as per Chart A) is based on 100 m2 for a 2 bedroom facility and
115 m2 for a 3 bedroom facility, but individual facilities need not be of these sizes and
number of bedrooms may vary.
7.6 The total area of teacherages may or may not be provided at the time of school
construction, depending on individual circumstances. For existing schools, additional
teacherage gross area may be provided to the band if departmental funds are available
and the enrolment substantiates the request.
8.0 Management Guidelines
8.1 The following management practices shall be adhered to.
8.2 Where departmental funds are made available to a band or its designate for the
construction or management of a teacherage:
the department will enter into a funding arrangement with a band or its
designate according to the level of service standard as stated below;
the department will fund:
construction costs of the teacherage according to the "real costs";
O&M costs according to Operation and Funding Policy (1983) less the
assumed rental revenues related to teacherages;
the cost of furniture, furnishings, appliances and their replacement
cost based on a regional formula; and
the cost of major repairs to the teacherage;
the band or its designate will assume full responsibility for:
the construction of the teacherage;
the signing of an occupancy agreement with teachers and persons
living in the
collection of rent;
the provision of appliances, furniture and furnishings; and
the general maintenance (inside and outside) of the teacherage.
8.3 Where teacherages are situated off-reserve or on lands not designated for
education purposes, section 8.2 (b) (2) to (5) and 8.2 (c) (2) to (5) may apply for the
life of the existing teacherage.
8.4 The department will adjust the band's O&M funding by subtracting the assumed
rental revenue calculated on the basis the CMHC site minimal rental cost, determined
by the region and deducted from the band's annual O&M allocation.
8.5 The department and the band will periodically reassess teacherage requirements to
ensure that the number of living accommodation units conforms to the level of service
standard and meets the general policy. This reassessment may be conducted at any
convenient time but at least once every three (3) years.
8.6 The Maximum Unit Price Guidelines of CMHC should be used in determining the
maximum cost of teacherages.
8.7 The funding of appliances, furniture and furnishings will be added to the
construction cost as an initial expenditure and will not exceed 10 per cent of the
Maximum Unit Price. The itemization of this list will be determined by regional policy.
8.8 The replacement cost of appliances, furniture and furnishings will be based on a regional formula which will include:
the type of teacherage;
the replacement cost of appliances, furniture and furnishings;
a replacement interval based onlife cycle of major items; and
a geographic cost index.
9.0 Results Statements
9.1 The policy supports the department's objective that all Indian and Inuit students
have access to a quality and range of elementary and secondary education services
that is relevant to the social, economic and cultural needs and conditions of the
individuals, bands and communities being served. The policy also supports the
department's objective of assisting bands, communities and individuals to establish and
maintain a suitable level and quality of community and capital facilities.
10.1 The Regional Director General is responsible for applying the policy on
teacherages in accordance with this bulletin.
10.2 The Regional Director General is responsible for approving or recommending
the construction of teacherages on-reserve, for managing them directly if bands do not
assume the responsibility or for managing, as required, the funding arrangement
signed with an Indian authority.
10.3 The Director of Capital and Housing in headquarters is responsible for
the development, review and amendment of this policy on teacherages.
11.1 Matters related to the interpretation and applications of policy directive are to be
referred to the Director of Capital and Housing Management Directorate, headquarters.
11.2 All requests for additional copies of this bulletin shall be addressed to the Manuals
and Systems Unit, Corporate Services Directorate, Finance and Professional Services.