Frequently Asked Questions - Grants and Contributions Information Management System

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What is the GCIMS System?

The Grants and Contribution Information Management System (GCIMS) is a web-enabled information system which allows Aboriginal Affairs and northern Development Canada (AANDC) to build upon its ongoing work with First Nations and Inuit to improve governance and accountability. AANDC transfers funds to First Nations, Inuit, Northerners and their respective organizations to enable them to provide programs and services to their communities. The funding agreements contain specific details and how the funds must be managed. GCIMS is a web-enabled transfer payment management system that provides integrated service delivery, enhanced management tools for First Nations and Inuit communities, and improved accountability by providing better financial and non-financial reporting capabilities for transfer payment recipients. GCIMS assists AANDC in managing funding agreement information and applying prudent cash management practices in accordance with Treasury Board requirements.

How does GCIMS benefit First Nations, Inuit, Métis, Northerners and other recipients?

The online transfer payment process enhances the transfer of resources to First Nations and Inuit governments, increases transparency and accountability to the respective community members and the Government of Canada and reduces processing time and duplication.  Some of the benefits include:

  1. Allows for tracking of reports submitted, and immediate feedback on any issues which might trigger funding halts so they can be corrected in a timely manner;
  2. Electronic access to reports which provide information for the statistical analysis of program information;
  3. Reduction of the manual processes for the transmission, tracking and retention of reports, thereby saving time and costs in calling for status reports;
  4. Electronic access to cash flow and payment information;
  5. Electronic access to funding agreement information such as terms and conditions; and
  6. The ability to access the status of amendments or budget adjustments within the funding agreement.

What is a transfer payment?

A transfer payment is a term used to describe the transfer of funds from the Government of Canada to a funding recipient. The funding transferred to First Nations, Inuit, Métis, and Northern communities helps establish good governance and effective institutions and enables them to deliver essential services such as education, social assistance and housing and community infrastructure to their community members.  The funding is transferred by means of a funding agreement which is a contract signed by both parties (Representative of the Government of Canada and representative for the recipient) and includes specific terms and conditions which must be met.

Who are the recipients of transfer payments?

In the case of AANDC, the funds are transferred to First Nation governments, Inuit communities, Métis, Northerners and their respective organizations.

AANDC has two categories of transfer payment recipients.  The first category of recipients includes First Nations, Inuit, Métis, and Northerners as well as organization created by First Nations such as education authorities.  The second category includes public and private recipients including provinces, municipalities, universities, corporations and individuals operating in various organizational forms.  When funding is transferred to a public or private type of recipient, the ultimate benefit of the funding must still be realized by First Nations, Inuit, Métis or Northerners.

What are the advantages of GCIMS?

AANDC's transfer payment management control framework consists of many business processes that include recipient entry assessment, management of funding agreements, recipient reporting, monitoring and compliance, intervention, and year-end financial reporting.  The GCIMS system is an information management vehicle that supports the departmental Transfer Payment Management Control Framework.

Are other Government Departments using GCIMS?

A longer term goal involves all Government Departments who transfer funds to First Nations in Canada.  GCIMS could then become a multi-jurisdictional transfer payment system with single-window Internet access to authorized users for on-line processing of business transactions, both financial and non-financial.  Future participants could include Health Canada, Human Resource and Social Development, Canada Mortgage and Housing Corporation, Fisheries and Ocean Canada, Public Safety and Emergency Preparedness, Canadian Heritage, Industry Canada, and Environment Canada.

I am a recipient, how do I get access to GCIMS?

Contact your Regional Financial Support Officer for further details on how to access the application.

How can I request training on GCIMS?

Contact your Regional Financial Support Officer for further details on how to obtain training on GCIMS.